Certified SB, including MB, or a DVBE only** IFPQ Heating Ventilation and Air Conditioning (HVAC) System and Duct Cleaning in San Bernardino County

The California Department of Transportation (Caltrans) is issuing an Invitation for Price Quote (IFPQ) for HVAC system and duct cleaning services at the Southern Regional Laboratory located at 13970 Victoria Street, Fontana, California in San Bernardino County. The scope of work encompasses comprehensive cleaning of HVAC systems and ducts across nine laboratory spaces totaling approximately 28,000 square feet, including the Capping Room, Fine Gradient Aggregate Lab, Coarse Gradient Aggregate Lab, Shipping and Receiving, Ignition HMA, Hot Mix Asphalt, Binder, Material Testing Training, and Drying Area. All work must be performed in accordance with National Air Duct Cleaners Association (NADCA) standards, and the contractor shall provide all necessary labor, tools, equipment, materials, parts, supplies, disposal, and travel. The mandatory site inspection is scheduled for April 9, 2026, at 10:00 a.m., with written questions due by April 10, 2026, at 3:00 p.m. Price quote submissions are due April 16, 2026, at 2:00 p.m., with an estimated award date of April 23, 2026. The agreement will commence on June 1, 2026, or upon Department of General Services approval (whichever is later) and expire on May 31, 2027, with work to be completed within 45 business days of the Notice to Proceed. Services must be performed during business hours Monday through Friday from 6:00 a.m. to 5:00 p.m., excluding holidays. Required qualifications include NADCA Air Systems Cleaning Specialist (ASCS) certification, California Contractors State License Board C-20 and C-61/D-64 licenses, Department of Industrial Relations registration, and comprehensive insurance coverage including Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), Workers' Compensation, and Pollution Liability ($1,000,000 per incident/$2,000,000 annual aggregate).

This procurement is restricted exclusively to certified Small Businesses (SB), including Microbusinesses (MB), or Disabled Veteran Business Enterprises (DVBE) under Government Code Section 14838.5, with no subcontracting permitted. The contract is authorized for values exceeding $5,000 but not exceeding $250,000, and any bids of $250,000 or above will be rejected. State General Prevailing Wages apply if the bid exceeds $15,000; prevailing wage language will be removed prior to award if the bid is below this threshold. Contractors must demonstrate compliance with California Civil Rights Laws, Darfur Contracting Act requirements, and must disclose any use of Generative AI technology in contract performance. No incumbent vendors or current contractors are identified in this solicitation. Caltrans will verify all contractor licenses and registrations as part of the evaluation process. The estimated contract value is between $5,000 and $250,000, with the final award amount determined by the submitted price quotes meeting the specified qualifications and requirements.