Certified Police Motor cycles for CSP

The Colorado Department of Public Safety, Colorado State Patrol (CSP) Procurement Office, issued a Documented Quote (CSP DQ1512 PMC) solicitation on December 31, 2014, for the procurement of certified factory police motorcycles to support the CSP Fleet Operations Section. The motorcycles will be utilized by CSP certified motorcycle troopers for traffic law enforcement, commercial vehicle compliance inspections, and escort services for government and diplomatic officials. The solicitation specifies two 2015 model year options: the BMW R1200 RT-P and the Harley-Davidson FLHTP Electra Glide, with detailed mechanical, safety, and performance specifications requiring compliance with all applicable Federal Motor Vehicle Safety Standards (FMVSS), Colorado Revised Statutes Title 42, Society of Automotive Engineers standards, and Health and Safety Code regulations. Each motorcycle must include heavy-duty frames, minimum engine displacement and horsepower ratings, hydraulic anti-lock braking systems, advanced suspension systems, 360-degree emergency lighting, integrated radio and radar mounting hardware, siren systems with multiple tones, specialized police equipment integration for cameras and laser mounts, Black and Silver paint schemes matching current CSP colors, adjustable heated handgrips, cruise control, dual battery systems, basic tool kits, emergency tire repair kits, outdoor covers, three keys, and a 24-month unlimited-mileage warranty effective upon service activation. Bidders were required to submit responses by Friday, January 16, 2015, at 2:00 PM MDT via email or mail to the CSP Procurement Office in Lakewood, Colorado, with contact information provided for Purchasing Agent Vera Kennedy. Award will be made to the lowest-cost eligible bidder determined to be responsive and responsible, with delivery time considered in the final evaluation, and vendors must specify guaranteed delivery days after order receipt with all prices including shipping and handling on a FOB Destination Golden, Colorado basis.

The anticipated award period begins upon selection and runs through the State's fiscal year ending June 30, 2016, with the potential for extension for two additional fiscal years subject to negotiation with price increases not exceeding 3% per item. Vendors must be registered with the Colorado Vendor Self-Service (VSS) system by the bid submission deadline to be eligible for award. All equipment must be new, and while quantities are listed as estimates, actual orders and deliveries may be phased throughout the calendar year with no guarantees regarding estimated quantities. The solicitation does not identify any set-aside designations for disadvantaged enterprises or restrictions on organization types eligible to respond, nor does it list incumbent vendors or current contractors. Billing will be coordinated through State Fleet Management upon award with shipping directed to Colorado State Patrol Fleet Management at 15203 W. 12th Ave., Golden, CO 80401, and the Colorado State Patrol is tax-exempt from sales tax. The specific budget or award value is not disclosed in the procurement documents, though the scope of the solicitation and phased delivery approach suggest a significant multi-year investment in fleet modernization.