updated CSP DQ Motor Cycles.docx

Colorado State Patrol

CSP DQ1512 PMC

Colorado Department of Public Safety Colorado State Patrol Procurement Office 700 Kipling Street Lakewood, Colorado 802015

DOCUMENTED QUOTE: CSP DQ1512 PMC

TITLE: CSP Police Motor Cycles DATE DUE: Friday, January 16 2015 at 2:00PM MDT

ISSUING OFFICE:

This Documented Quote is issued for the State of Colorado by the Department of Public Safety, Colorado State Patrol (CSP) Procurement Office, for the benefit of the CSP Fleet Operations Section.

The CSP Procurement Office is the SOLE point of contact concerning this solicitation.

EMAIL OR EMAIL QUOTES TO:

SIGNATURE PAGE

FEIN________________________________________________ DATE___________________________________ ^Enter your FEIN or SSN as registered on Colorado BIDS.

NAME OF COMPANY___________________________________________________________________________

ADDRESS____________________________________________________________________________________

CITY____________________________________________ STATE_______________ ZIP CODE______________

PHONE _________________________________________ FAX _______________________________________

EMAIL ADDRESS _____________________________________________________________________________

My company is registered on Colorado BIDS. Yes______ No______

Confirm #_____ of Amendments received. Confirm #_____ of Addenda received.

Confirm that you are aware that the award notice will be published on Colorado BIDS. Yes _____

PRINT NAME OF COMPANY REPRESENTATIVE___________________________________________________

TITLE: ______________________________________________________________________________________

SIGNATURE OF COMPANY REPRESENTATIVE ___________________________________________________ Handwritten signature by an authorized officer or agent of the vendor.

RETURN THIS PAGE

The Colorado State Patrol encourages free and open competition among Bidders. Whenever possible, specifications, bid invitations and conditions are designed to accomplish this objective consistent with the necessity to satisfy the Colorado State Patrol’s needs. The Bidder's signature on this bid guarantees that the prices quoted have been established without collusion with other eligible Bidders and without effort to preclude the Colorado State Patrol from obtaining the lowest possible competitive price. If an award is made, it will be to the responsible bidder whose bid is determined to be the most advantageous to the Colorado State Patrol.

In accordance with Procurement Code, CRS 24-103-207.5 titled -Purchasing Preference for Environmentally Preferable Products; bidders responding to this solicitation may seek to qualify for the preference and governmental bodies conducting this solicitation shall award a contract to a bidder who offers environmentally preferable products subject to the conditions in the Code and Procurement Rules.

Low tie bids will be awarded in accordance with CRS 24-103-202.5 LOW TIE BIDS - AWARD PROCEDURE AND DETERMINATION - BID PREFERENCE.

Reciprocity is mandated by statute. CRS 8-18-101 states, “When a contract for commodities or services is to be awarded to a bidder, a resident bidder…shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident.” The Colorado State Patrol will apply this statute to the extent necessary for all solicitations posted on Colorado BIDS.

CRS 24-103-301 Cancellation of invitations for bids or requests for proposals: An invitation for bids, a request for proposals, or any other solicitation may be cancelled or any or all bids or proposals may be rejected in whole or in part as may be specified in the solicitation when it is in the best interests of the State pursuant to rules. The reasons therefor shall be made part of the contract file.

If for any reason it becomes necessary to modify this solicitation, the modification will be published on the Colorado.gov/VSS web site, and the modification will supersede any discrepant terms, specifications or other information in this document. If the bid submission deadline is extended, the new bid submission deadline will be published on the Colorado.gov/VSS web site, and will supersede the above date and time.

The successful bidder shall comply with the specifications as listed within this Documented Quote.

· Vendor must be registered with Colorado VSS by bid submission deadline, to be awarded this quote.

· All quote responses shall be quoted FOB Destination Golden, CO.

· All equipment shall be new.

· For consistency of this bid, all quantities listed are estimates. The award will be made based on the listed quantities. Actual quantities may vary at the time actual orders are placed. Actual orders and deliveries may be phased over the calendar year.

· No guarantees of estimated quantities are made as a result of the solicitation and award.

· Prices shall be binding and valid for the length of the award.

PURPOSE:

To procure Certified Factory Police Motorcycles for the Colorado State Patrol (CSP) Fleet Operations Section. The motor cycles will be used by CSP Certified motor cycle troopers in a variety of operations. The successful bidder(s) shall comply with the specifications as listed above.

SPECIFICATIONS:

The specifications for the motorcycles are attached in Exhibit A, 2015 PMC Specs.

PRICING:

SPECIFY MAKE AND MODEL QUOTED: ___________________________________________________

UNIT PRICE: ___________________________________________________

How many days after receipt of order will you guarantee delivery? ________________________ days (Delivery time will be considered in determining the final award of this quote. Quantities to be ordered and delivered will be negotiated upon final award.)

BID SUBMISSION:

· Bid proposals will be accepted through email or mail/courier. No faxed proposals will be accepted.

· All bid proposals must include the following:

· signature page. The signature page is page 1 of the solicitation document.

· bid pricing section. The bid pricing section is page 3 of the solicitation document.

· Exhibit A,clearly marked and filled out with Yes/No and/or alternate options.

EVALUATION AND AWARD:

Award of this solicitation will be made to the lowest-cost eligible bidder, who is both ‘responsive’ (meeting the terms and specifications of the solicitation) and ‘responsible’ (deemed by the CSP to be capable of meeting the bid requirements).

The anticipated award period for this quotation will start upon its award to the selected vendor(s) and run through State’s fiscal year FY16 which runs through June 30, 2016, contingent upon funds being appropriated, budgeted, and otherwise made available and all quote requirements being satisfied. No guarantees of current or additional quantities are made as a result of this solicitation or its award.

Pricing is to remain valid for the length of the award.

Contingent upon product satisfaction, need and funds being appropriated, budgeted and otherwise made available, this award may be extended for two (2) additional fiscal years. At such time, prices may be negotiated not to exceed 3% increase per item.

This award may be used by other Colorado public government entities and as such these entities may ask the awarded vendor(s) to extend their pricing for their purchases. Usage by any other entity shall not have a negative impact on the State, in the current term or in any future terms.

SHIPPING AND BILLING INFORMATION

All submitted prices are to include shipping and handling. No additional fees for shipping and handling will be accepted.

The Colorado State Patrol is a tax-exempt entity.

Billing: Upon award, billing will be coordinated through State Fleet Management.

Shipping Location:

Colorado State Patrol Fleet Management Ms. Karen Griggs 15203 W 12th Avenue Golden, CO 80401 image1.png