Central UP ORV Trail dust control contract

The State of Michigan Department of Natural Resources issued Request for Proposal #190000001761 on April 26, 2019, seeking a contractor to apply dust control agents to designated Off-Road Vehicle (ORV) trails across four counties in Michigan's Central Upper Peninsula: Delta, Dickinson, Marquette, and Menominee. The procurement requires the selected contractor to apply approved dust control agents to 2.85 miles of ORV routes across six locations (Perronville, Perronville North, Schaffer, Schaffer West, Ishpeming, and Hardwood) a minimum of once per riding season for a three-year contract period with two optional one-year renewal extensions. Contractors may select from three dust control agents—Calcium Chloride (176 gallons per 0.1 mile), Penetrating Emulsion Prime (218 gallons per 0.1 mile), or Magnesium Chloride (293 gallons per 0.1 mile)—with total annual treatment volumes ranging from 5,016 to 8,350 gallons depending on agent selection. All work must be completed and inspected between the last full week of May through the first full week of June each contract year, with all treatment applied across the full 10-12 foot width of route surfaces. Qualified bidders must possess valid Michigan Commercial Driver's Licenses appropriate for application vehicles, submit MSDS sheets and technical specifications with their proposals, obtain DNR project manager approval prior to agent application, and furnish all labor, equipment, materials, and supplies necessary for service delivery in compliance with industry standards. The RFP required written questions by May 3, 2019, with answers posted by May 6, 2019, and proposals due electronically through the Michigan SIGMA VSS system by May 8, 2019, at 3:00 p.m. Eastern. Evaluation was conducted on a pass/fail basis for technical criteria including vendor qualifications and contract terms acceptance, with pricing evaluated only for proposals passing technical review, with award made to the responsive and responsible bidder offering best value as determined by the State.

The solicitation considered Qualified Disabled Veteran/Service-Disabled Veteran-Owned Business (QVD/SDVOB) status under Michigan law as part of the award determination. Bidders were required to complete certifications regarding labor practices, Michigan business tax compliance, Iran-linked business status, clean corporate citizen status, and State of Michigan tax payment status, with no incumbent vendors or specific technology integration requirements identified in the solicitation materials. The contract required minimum commercial general liability insurance of $1,000,000 with the State as additional insured, with the State reserving the right to conduct facility inspections, oral presentations, reference checks, and background checks during evaluation. Contractors must submit pricing for three primary dust control products—Penetrating Emulsion Prime at an estimated 18,642 gallons over the three-year term, Calcium Chloride at 15,048 gallons, and Magnesium Chloride at 25,050 gallons—as well as application services on a per-mile basis covering all labor, equipment, and miscellaneous charges for an estimated 8.55 miles requiring application. Contracts valued at $500,000 or greater required approval by the State Administrative Board, though the specific award value or total contract budget was not disclosed in the solicitation documents. The State reserved the right to reject any or all bids, conduct periodic inspections, require reperformance or price reduction if services failed to meet specifications, or terminate the contract for default.