Central State Hospital Mowing and Landscaping

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Cabinet for Health and Family Services, is soliciting bids under RFB 758 2700000198 for mowing and landscaping services at Central State Hospital in Louisville. An optional site visit is November 10, 2026, with attendance notice due by 11:00 a.m. EST on November 9, and bids close November 30, 2026 at 1:30 p.m. EST. Preferences apply to resident bidders claiming Kentucky residency status, to Kentucky Correctional Industries (20 percent preference), and to qualified bidders including Kentucky Industries for the Blind and qualified nonprofit agencies for individuals with severe disabilities (15 percent preference). Bidders claiming resident or qualified-bidder status must submit required affidavits.

Bidders must document five years of experience on a pass/fail basis or be deemed non-responsive. All vendors must register in the Commonwealth eProcurement System at vss.ky.gov before submission and obtain a Revenue Form 10A100 Kentucky Tax Registration Application before award. Required insurance is commercial general liability of $1 million per occurrence and $2 million aggregate, plus automobile liability of $1 million per occurrence for onsite services. The Attachment C annual affidavit is part of the bid package.

The master agreement covers approximately 47 acres at 10510 LaGrange Road. Work includes weekly mowing, weed eating, bed weeding, edging, sidewalk blowing, and tree limb removal from April through October, bi-weekly service in November, and limited service in December and March. Winter work includes snow and ice removal, sidewalk clearing, and salt treatment of parking lots, driveways, and walkways, completed by 7:30 a.m. EST when called by the Plant Operations Director. Attachment B lists a ten-month base service line and fourteen optional as-needed landscaping lines, including hardwood mulch priced per cubic foot, soil testing, lime and fertilizer application, herbicide treatment, overseeding, core aeration, tree and shrub planting and removal, bush hogging, and snow and ice removal, each priced by unit. Vendors must not modify the bid sheet. Pricing is entered on Attachment B in the online submission, with only $0.01 entered in the electronic bid field. Pricing must remain valid for 60 days after the bid due date, excludes federal excise and Kentucky sales and use tax, and bills in equal monthly installments over the ten months of service.

The initial term is one year from award, with four optional one-year renewals at the mutual written consent of both parties. Attachment B references a service period beginning March 1, 2027. Award is best value, with price weighted at 100 points.

Written questions are due November 13, 2026 at 12:00 p.m. EST, and Commonwealth responses issue by November 18, 2026. Questions must use Attachment D. The Commonwealth buyer is Tierra Johnson, KCPM, at 502-782-3376 or Tierrab.Johnson@ky.gov.