Cedar Creek State Park Tennis Courts Rehabilitation

The West Virginia Department of Administration Purchasing Division, acting on behalf of the West Virginia Division of Natural Resources (WVDNR), has issued a Centralized Request for Quote (CRFQ 0310 DNR2600000004) for the Cedar Creek State Park Tennis Courts Rehabilitation project located in Glenville, Greenbrier County. The procurement seeks a qualified contractor to repair, resurface, and remark two existing outdoor tennis courts, with the project also accommodating dual use for pickleball facilities. Specific project requirements include site preparation, cleaning, comprehensive crack repair, application of acrylic surfacing systems, installation of new nets and posts, and court markings for both tennis and pickleball. Vendor qualifications mandate a minimum of five years of experience in tennis/pickleball court construction or rehabilitation, a valid West Virginia contractor's license, references from three similar projects within the past five years, and manufacturer certification for court surfacing systems. Key procurement dates include a mandatory pre-bid meeting held on October 14, 2025, at 10:00 a.m., a question submission deadline of October 21, 2025, at 4:00 p.m., and bid submissions due on November 18, 2025, at 1:30 p.m. The contract is structured with a 180-calendar day completion timeline and includes liquidated damages of $250 per day for project delays.

The solicitation does not specify explicit set-aside designations for disadvantaged enterprises, but it does require several comprehensive bonding and insurance requirements, including a 5% bid bond, 100% performance bond, 100% labor/material payment bond, Commercial General Liability Insurance of $1,000,000 per occurrence, and Automobile Liability Insurance of $500,000 per occurrence. Contractors must also submit a signed Drug-Free Workplace Affidavit with their bid. While no specific incumbent vendor is identified, the contract will be awarded to the lowest qualified responsible bidder meeting all specified requirements, with the State reserving the right to accept or reject any or all bids. The procurement documents do not explicitly state a precise budget or award value, leaving potential bidders to develop their own cost proposals based on the detailed project specifications. Bids may be submitted electronically through wvOASIS, by paper delivery, or by facsimile to the Department of Administration, Purchasing Division. The project's location is Cedar Creek State Park at 2947 Cedar Creek Road in Glenville, West Virginia, with invoicing directed to the WVDNR at 112 California Avenue in Charleston, West Virginia.