Date Printed: Nov 5, 2025 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05

Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130

State of West Virginia Centralized Request for Quote

Construction

Proc Folder: 1789128 Reason for Modification:

Doc Description: Cedar Creek State Park Tennis Courts Rehabilitation Addendum #2 is issued to publish agency responses to all vendor submitted questions and the pre-bid sign in sheet.

Proc Type: Central Purchase Order

Date Issued Solicitation Closes Solicitation No Version

2025-11-05 2025-11-18 13:30 CRFQ 0310 DNR2600000004 3

BID RECEIVING LOCATION

BID CLERK

DEPARTMENT OF ADMINISTRATION

PURCHASING DIVISION

2019 WASHINGTON ST E

CHARLESTON WV 25305

US

VENDOR

Vendor Customer Code:

Vendor Name :

Address :

Street :

City :

State : Country : Zip :

Principal Contact :

Vendor Contact Phone: Extension:

FOR INFORMATION CONTACT THE BUYER

Joseph (Josh) E Hager III

(304) 558-2306 joseph.e.hageriii@wv.gov

Vendor Signature X FEIN# DATE

All offers subject to all terms and conditions contained in this solicitation

Date Printed: Nov 5, 2025 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05

ADDITIONAL INFORMATION

The West Virginia Purchasing Division is soliciting bids on behalf of The WVDNR to establish a contract for repairing, resurfacing and remarking an outdoor tennis court per the attached specifications and terms and conditions.

INVOICE TO SHIP TO

DIVISION OF NATURAL

RESOURCES

DIVISION OF NATURAL

RESOURCES

112 CALIFORNIA AVENUE CEDAR CREEK STATE PARK

BLDG 4 2947 CEDAR CREEK RD

CHARLESTON WV GLENVILLE WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Building and Facility Construction and

Maintenance Services

Comm Code Manufacturer Specification Model #

72000000

Extended Description:

Building and Facility Construction and Maintenance Services

SCHEDULE OF EVENTS

Line Event Event Date

Revised 6/8/2012

SOLICITATION NUMBER: [Insert RFQ, RFP No.] Addendum Number: [Insert Number]

The purpose of this addendum is to modify the solicitation identified as [insert RFQ, RFP No.] (“Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[ ] Modify bid opening date and time

[ ] Modify specifications of product or service being sought

[ ] Attachment of vendor questions and responses

[ ] Attachment of pre-bid sign-in sheet

[ ] Correction of error

[ ] Other

Description of Modification to Solicitation:

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.

Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

ATTACHMENT A

RFI: Vendor Questions for CRFQ DNR26*04 Cedar Creek State Park Tennis Courts Rehab

Q.1. Due to our experience & the current state of the courts, we believe that the bid package is presenting court repair methods that may fail pre-maturely and before the warranty period will expire.

We would recommend that the repair method & sequence of construction be modified to the following:

A. Clean & Prepare existing courts for re-cap by pressure washing & cleaning cracks

B. Remove existing tennis posts & fill deleted foundation voids with properly compacted materials

C. Fill cracks with acrylic patch binder, sand & Portland cement mixture

D. Place Tensar Glass Grid Re-cap Fabric over cracks to prevent crack bleed-thru

E. Tack-Coat Asphalt

F. Install Skim / Leveling course of asphalt appx 3/4" thick

G. Install 1.5" Compacted Surface Asphalt overlay to within 2-3" inside the fenceline

H. Install New Foundations & Anchors for Tennis Posts & Center Anchors

Is this an acceptable repair scope to require from all bidders?

A. No. The work will remain as stated in the construction specifications.

Q.2. If a complete asphalt surface overlay is not going to be required prior to coatings, can the asphalt repair areas that will be required be identified & quantified prior to bid submission deadline for the bidders?

A. Bidders are responsible for estimating the quantities necessary to fill all cracks and patch and level the surface as per sections 13.1 and 13.2 Project Specifications, respectively. No new asphalt is a part of this project.

Q.3. If a complete asphalt surface overlay is not going to be required prior to coatings, hairline cracks will appear within days or weeks after repair. Will the bidder be responsible for re-filling those cracks as they open back up throughout the warranty period?

A. The work and warranty must adhere to the construction specifications.

Q.4. Temperature will be our biggest opponent during this time of year can the completion date be pushed out if weather doesn't cooperate?

A. Documented weather delay can be valid grounds for contract extension. As is, the 180 day contract term will allow for construction into the month of May by the time the bids are processed and NTP is issued.

Q.5. If we are able to complete a percentage of the project but are forced to stop can we arrange payouts for work completed.

A. The selected contractor will be permitted to invoice for work monthly as it is completed.

Q.6. If this is to be left open like a design build would you be open to using a court covering product that is designed to lay over an existing court? ( Versacourt)

A. Versacourt is a tile surface and does not meet the requirements of Section 13.3.3 of the

Project Specifications.

Q.7. I am reaching out to you about the materials and products you have set for this upcoming project in Charleston, WV.

Please consider substituting the Streetbond Athletic Surface Systems product as an alternative to other systems. StreetBond is a high-performance, environmentally friendly coating designed for use in a variety of exterior applications, including sports surfaces, and offers comparable durability and performance features.

Key benefits of StreetBond include:

• Superior Durability: StreetBond has been engineered with UV-stable pigments that offer enhanced color stability and chemical resistance, providing durability that can withstand heavy foot traffic and various environmental conditions, resulting in long-lasting protection.

• Enhanced Slip Resistance: It provides excellent traction, ensuring safety for athletes during use.

• Low Maintenance: The coating is designed to be easy to clean and maintain, which will help reduce long-term upkeep costs.

• Eco-Friendly: StreetBond is formulated with environmentally responsible components, making it a more sustainable option for your project.

I have included the Streetbond Athletic Surface Systems datasheet and supporting documents for you to review. Please visit our website at www.streetbond.com.

I want to introduce you to Thomas Curry and Chris Shaw, Sr. Account Executives for StreetBond.

Tom and Chris would be happy to meet with you and your team to discuss this project, as well as any other specific needs, and explore how StreetBond can help you achieve your goals.

I've included the Streetbond datasheet and supporting documents for you. I have also included

Tom's and Chris's contact information.

Please let us know if Streetbond has been approved for this project.

A. Streetbond does not meet section 13.3.1 of the Project Specifications as it is not specifically designed for tennis and pickleball courts.

http://www.streetbond.com/

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.:_____________

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.

Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

[ ] Addendum No. 1 [ ] Addendum No. 6

[ ] Addendum No. 2 [ ] Addendum No. 7

[ ] Addendum No. 3 [ ] Addendum No. 8

[ ] Addendum No. 4 [ ] Addendum No. 9

[ ] Addendum No. 5 [ ] Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.

1. To publish vendor Q&A.

2. To publish pre-bid sign-in sheet.

Text4: CRFQ DNR26*04