CCSD-#SS012926 Finance Software
Closed State & local contract opportunity Posted
- Solicitation number
- NOTICE OF INTENT TO AWARD A CONTRACT WITHOUT ENGAGING IN A STANDARD PROCUREMENT PROCESS
- State
- Utah
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
Opportunity details come from utah.bonfirehub.com. Updated .
About this opportunity
Cache County School District is issuing a Notice of Intent to Award Without Engaging in a Standard Procurement Process for finance software under Utah Code 63G-6a Part 8. This is a sole-source procurement, not a competitive bidding opportunity, and no standard request for quotes, bids, or proposals is being conducted. The District seeks to procure a five-year financial accounting and payroll software contract with no renewal options. The primary deliverable is the continuation and implementation of an integrated financial accounting and payroll system that will support the District's operational finance functions. The key objective is to maintain continuity of the existing system while avoiding significant transitional costs associated with migrating to an alternative vendor. Any vendor wishing to challenge this sole-source determination and demonstrate that competing sources exist must submit detailed documentation via email to karma.leatham@ccsdut.org prior to the notice close date of February 6, 2026. Challenging vendors must provide evidence of comparable or equivalent products, documentation of their ability to meet or exceed specifications, and a cost comparison analysis demonstrating lower transitional expenses than those identified by the District.
Tyler Technologies is the incumbent vendor and the sole-source awardee for this procurement. The District's cost-benefit analysis identified transitional costs totaling $817,403 if switching to a competing vendor, including implementation costs of $342,300, conversion costs of $90,000, and staff time valued at $106,530 for approximately 3,551 hours, making continuation with the existing provider substantially more economical. The current system was originally procured through a competitive RFP process (RFP #031705, PO #85968) and is already hosted by Tyler Technologies. The estimated contract value for the five-year term is $228,704, representing the cost to continue with the existing provider. The District's sole-source justification is based on transitional costs being a significant consideration in the vendor selection decision rather than the identification of a single source as the sole criterion. The contract award is contingent upon successful completion of the public notice period and is subject to standard District contract terms and conditions for services.
Opportunity text
Issuing and Conducting Procurement Unit: Cache County School District In accordance with Utah Code Part 63G-6a Part 8 and Utah Administrative Code R33-108, this is a notice of intent to award without engaging in a standard procurement process. It is not a request for quotes, bids or proposals. DO NOT submit questions, bids, no-bids or other information in this system. NO ACTION IS REQUIRED IF YOU AGREE WITH THIS NOTICE. If there are any other qualified vendors that meet the specifications of this notice, any such vendor must submit the following information via email only to karma.leatham@ccsdut.org prior to the event close date. The name of the contesting vendor and contact person; and a detailed explanation of the challenge, including documentation showing that there are other competing sources for the procurement item. In addition, a vendor must include: Documentation that the vendor can provide a comparable or better procurement item that meets or exceeds the specifications; documentation that the vendor can also provide the same proprietary procurement item or an equivalent procurement item; and if transitional costs are identified as the justification for this notice, submit a cost comparison of the identified transitional costs with the vendor's anticipated transitional costs. NOTICE OF INTENT TO AWARD WITHOUT ENGAGING IN A STANDARD PROCUREMENT PROCESS The Utah Procurement Code provides that a purchase may be made without engaging in a standard procurement process if it can be determined in writing that: there is only one source for the procurement item; transitional costs are a significant consideration in selecting a procurement item; or the award of a contract is under circumstances, described in rules adopted by the applicable rule making authority, that make awarding the contract through a standard procurement process impractical and not in the best interest of the procurement unit. Cache County School District Purchasing Department has received a request to make the following award without engaging in a standard procurement process: Requesting School/Department: Business Services Product and/or service to be purchased: Finance & Payroll Accounting System Software Tyler Technologies is a comprehensive, vendor hosted based platform designed specifically to support and run our Accounting, Human Resources, Payroll, Contracts, Purchasing Departments
Files
| File | Type | Posted |
|---|---|---|
| 1-TYLER TECHNOLOGIES CCSD-SOLE SOURCE (ACWESPP) FORM.pdf |
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