CCSD request for Cameras

The Columbia County School District (CCSD) is seeking quotes for a comprehensive security camera equipment procurement under Request for Quote (RFQ) Number HC-12-19-25A. The district requires a total of 1,508 cameras across four different models from Hanwha Vision America, along with 308 camera mounts to be distributed across multiple school locations. Quotes must be submitted by 2:00 p.m. EST on December 19, 2025, to the district's Business Office located at 4781 Hereford Farm Road in Evans, Georgia, with email submissions accepted at Hudson.Chandler@CCBOE.net. Bid submissions must remain valid for a minimum of 60 days and include three business references, warranty information, and completed bid input forms. The evaluation criteria will focus on bidder responsiveness, responsibility, references, interviews, pricing, experience, and delivery capability. Inside delivery is required, which includes unloading and placement in a designated first-floor area, with pallet delivery acceptable. Only new equipment will be considered, and reconditioned items are explicitly prohibited.

The procurement appears to have no specific set-aside designations or restrictions on respondent types, making it open to various vendors capable of meeting the technical specifications. The district reserves the right to reject any or all bids, waive minor defects, and make awards by individual items or item groups. As a tax-exempt organization with Federal Tax ID number 58-6000217, CCSD requires pricing that excludes federal, state, and local sales and use taxes. While a specific budget range is not disclosed, the comprehensive nature of the camera procurement suggests a significant investment in district-wide security infrastructure. Potential bidders should note that all costs associated with bid preparation are the responsibility of the vendor, and submission of a bid certifies that pricing was developed independently without collusion. The final award will be made at CCSD's sole discretion, with a focus on comprehensive vendor capabilities and competitive pricing.