Request Hanwha Vision Cameras HC_12_19_25A re.pdf
PDF 385 KB Posted
- Attached to
- CCSD request for Cameras
- Solicitation number
- PE-63610-NONST-2026-000000062
- Issued by
- Columbia County, Georgia
About this file
This is a Request for Quote (RFQ) issued by the Columbia County School District (CCSD) in Evans, Georgia for the procurement of security camera equipment and mounting hardware. The CCSD is requesting quotes for a total of 1,508 cameras comprising four different models of Hanwha Vision America products and 308 camera mounts to be distributed across multiple school locations within the district. The quotes must remain valid for a minimum of 60 days, with bid submissions due no later than 2:00 p.m. EST on December 19, 2025, to the district's Business Office at 4781 Hereford Farm Road, Evans, GA 30809. Bids may be submitted via email to Hudson.Chandler@CCBOE.net, provided that email submissions do not exceed 18 megabytes. Electronic signatures are accepted on bid documents. The awarded products will be inside-delivered, including delivery, unloading, and placement in a designated area inside the first floor of the applicable building, with pallet delivery accepted. Products must be packaged and labeled by box count per location, and only complete orders per location will be delivered to the Columbia County Support Complex at 4395 Riverwatch Parkway, Evans, GA 30809, with separate purchase orders issued by location.
Pricing must exclude all federal, state, and local sales taxes and use taxes, as CCSD is a tax-exempt organization with Federal Tax ID number 58-6000217, unless otherwise mandated by the Georgia Department of Revenue. Only new items will be accepted; reconditioned equipment is not permitted. Bidders must submit three business references for similar goods and/or services as part of their proposal, along with warranty information and completed bid input forms. Award decisions will be made at CCSD's sole discretion based on bidder responsiveness, responsibility, references, interviews, price, experience, and delivery capability. The district reserves the right to reject any or all bids, waive minor defects, make awards by individual items or item groups, or solicit new bids on modified projects. All costs associated with bid preparation are the responsibility of the bidder, and submission of a bid constitutes certification that pricing was developed independently without collusion or coordination with competitors.
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Instructions & Specifications
The Columbia County School District, 4781 Hereford Farm Road, Evans, GA 30809 (CCSD), is soliciting quotes for total quantity 1,508 cameras, four different models of Hanwha Vision America and 308 Camera mounts, under Quote Request Number HC-12-19-25A (RFQ). The pricing must be valid for at least 60 days.
Quotes are due no-later-than 2:00 p.m. EST on December 19, 2025, Business Office 4781 Hereford Farm
Road, Evans, GA 30809.
The Columbia County School District will accept bids sent by email. Bidders are to consider emailed bids not received by Hudson.Chandler@CCBOE.net, until responding email accepting receipt. Email greater than 18 megabytes exceed our size limit and cannot be received. Electronic Signatures will be accepted on bids.
Awarded product will be “inside-delivered”. Inside delivery shall include, as a minimum, delivery, unloading and placement in a designated area inside the first floor of building. Pallet delivery will be accepted. Product to be packaged and labeled with box count per location. Only complete orders per location are to be delivered to Columbia County Support Complex 4395 Riverwatch Parkway, Evans GA
30809. Purchase orders to be issued by location.
Bid new items only. No reconditioned items.
Please read all RFQ documents carefully. It shall be the sole responsibility of the Bidder to seek clarification from CCSD in sufficient time prior to the RFQ closing date and time to resolve any questions or misunderstandings that may arise regarding the RFQ. Clarification or information not obtained sufficiently in advance of the bid closing shall be deemed to have been asked and answered. For questions, please email
Hudson.Chandler@CCBOE.net.
The Columbia County School District will accept bids sent by email. Bidders are to consider emailed bids not received by Hudson.Chandler@CCBOE.net, until responding email accepting receipt. Email greater than 18 megabytes exceed our size limit and cannot be received. Electronic Signatures will be accepted on bids.
CCSD is a tax-exempt organization and as such, price should NOT include any federal, state or local sales tax, or use tax (or fees) unless otherwise required by the Georgia Department of Revenue (e.g., diesel fuel tax). The
Federal Tax ID number for the CCSD is 58-6000217.
At the discretion of the CCSD, contract award notices may be sent only to those actually awarded and not to every person or firm responding to this solicitation.
Bids which in any way qualify or vary the terms of these instructions, conditions and specifications may be considered non-responsive and result in disqualification of the bidder. The award from this RFQ may be made to the most responsive/responsible Bidder offering product(s) deemed to be the best interest of CCSD. CCSD reserves the right to make award by item, groups of items, or on an all-or-nothing award basis, whichever award is deemed to be in the best interest of CCSD.
mailto:Hudson.Chandler@CCBOE.net
Columbia County School District
Cameras
HC-12-19-25A
The evaluation of bids and subsequent contract award will be at the sole discretion of CCSD and will be based on the information furnished by the Bidder, references, interviews, price, experience, and delivery capability.
The CCSD reserves the right (i) to reject any and all bids or any part of any bid, (ii) to waive minor defects or technicalities, or (iii) to solicit new bids on the same project or on a modified project that may include portions of the originally proposed project as the CCSD, in the exercise of their sole and unfettered discretion, may deem necessary.
Preparation and submitting a bid is solely at the cost of the Bidder. Therefore, CCSD is in no way liable or obligated for any cost incurred by the Bidder in determining and submitting a bid pursuant to the RFQ.
By submitting a bid, the Bidder certifies that, to the best of its knowledge and belief: (1) the prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purposes of restricting competition, as to any matter relating to such prices with any other Bidder, or to any competitor or with any officers, agents or employees of the CCSD; and (2) unless otherwise required by
Federal or Georgia Law, the prices which have been offered in this bid have not been knowingly disclosed by the Bidder and will not be knowingly disclosed by the Bidder prior to review, directly or indirectly, to any other Bidder or to any other competitor; and (3) no attempt has been made or will be made by the Bidder to induce any other person, partnership or corporation to submit or not submit a bid for the purpose of restricting competition.
Any discussions regarding price with other Bidders prior to the bid opening is expressly forbidden and will result in disqualification of your bid.
THE FOLLOWING RFQ DOCUMENTS MUST BE SUBMITTED AS PART OF YOUR PROPSAL.
FAILURE TO PROVIDE ALL REQUIRED DOCUMENTS MAY RESULT IN DISQUALIFICATION OF
YOUR BID.
• Business References Form (1-Page)
• Bid Inputs
• Warranty information
Columbia County School District
Cameras
HC-12-19-25A
HANWHA REPLACEMENTS Mounts for Cameras
Location QNE-C9013RL QND-C8023R XNP-C9310R XNF-9013RV SBP-156WMW SBP-140WMW
BOE 20 0 1 0 1 10
BPE 70 0 0 0 0 15
BRE 52 0 0 0 0 10
BWE 52 0 4 0 4 10
CCAS 17 21 0 0 0 5
CMS 43 0 0 0 0 10
CRE 63 0 2 0 2 12
ECE 52 0 0 0 0 10
EES 1 0 0 0 0 0
EHS 59 0 0 0 0 14
EMS 70 0 0 0 0 15
GBE 62 0 4 0 4 12
GBH 55 0 2 0 2 11
GBM 51 0 0 0 0 10
GTE 12 0 1 1 1 3
GTH 48 0 0 0 0 9
GTM 53 0 0 0 0 10
HHS 82 0 0 0 0 15
HMS 31 0 0 0 0 5
LES 43 0 0 0 0 8
LHS 66 2 0 0 0 14
LMS 64 1 0 0 0 14
MES 8 1 2 0 2 0
NCE 46 0 2 0 2 5
NHE 1 0 0 0 0 0
PES 3 0 2 0 2 0
RES 39 1 0 0 0 8
RMS 54 0 1 0 1 12
RRE 45 1 6 0 6 10
SIMS 57 0 0 0 0 12
SPED 79 10 0 0 0 0
STC 43 0 2 0 2 10
WES 0 0 0 0 0 0
1508 1441 37 29 1 29 279
Unit Cost with
Delivery
Delivery
DARO
Business References Form
Company Name: _________________________________________________________________
Authorized Signature: _____________________________________________________________
Title: _________________________________ Date: ____________________________________
Number of years Company has operated under present name:
References For Similar Goods and/or Services And Approximate Size:
Company or Business Name Address Email address/Contact/Telephone Number
Bid responses that are incomplete or contain less than three (3) business references may not be considered for award.
| Request Hanwha Vision Cameras HC-12-19-25A rev 1.pdf |
| 500 Business References Form rev 0.pdf |
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