CCSD Proposal Request contract pricing Computers HC-12-20-24A

The Columbia County School District (CCSD) is soliciting bids for a comprehensive computer equipment contract under Request for Proposal Number HC-12-20-24A. The procurement seeks contract pricing for various computer hardware, including HP laptops, desktops, and Chromebooks specifically tailored for teachers, administrators, and students. The initial contract will be valid through January 2026, with potential annual renewals for up to four additional years through January 2030, contingent on mutual written consent. Sealed bids are due on December 20, 2024, at 2:00 PM EST, to be submitted to the CCSD Business Department located at 4781 Hereford Farm Road, Evans, GA 30809. The evaluation criteria for this procurement will be comprehensive, with pricing weighted at 30%, value-add examples at 20%, previous work success at 20%, adherence to RFP requirements at 15%, and overall proposal quality at 15%. Specific hardware requirements include HP Elitebook X360 1040 laptops for teachers/administrators, HP Elitedesk 800 Mini desktop computers, and HP Fortis 14-inch TouchScreen G11 Chromebooks for students, with an initial estimated purchase of 1,000 Chromebooks.

The procurement does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The contract requires inside delivery to any of the 30+ CCSD buildings, which includes unloading and placement in designated first-floor areas. While no specific budget range is detailed, the procurement indicates pricing must be provided for both purchase order and P-card payment methods. The district is tax-exempt, and bidders are instructed not to include federal, state, or local sales tax in their pricing unless specifically required by Georgia law. Vendors must submit both an original bid response and one copy, and the successful bidder will be responsible for delivering equipment to multiple district locations throughout Columbia County. The procurement suggests a potential multi-year contract with significant hardware volume, making it an attractive opportunity for computer and technology suppliers serving the educational market in Georgia.