CCSD cooler and freezer replacement services

The Columbia County School District (CCSD) is seeking bids for cooler and freezer replacement services at two elementary school locations: Brookwood Elementary and Stevens Creek Elementary. The procurement is a fixed-price contract (Bid Number HC-01-14-25A) requiring comprehensive demolition and replacement of existing walk-in cooler and freezer units. Bidders must provide full-service installation including removal of existing equipment, installation of new units from approved manufacturers like American Panel, LEER, Bally (boxes), and Trenton or Heat Craft (refrigeration equipment), and complete associated electrical, plumbing, and construction work. A mandatory pre-bid meeting is scheduled for December 16 at 9:00 AM at Brookwood Elementary, with sealed bids due on January 14, 2025 at 2:00 PM. Technical specifications mandate -10 degree operating temperatures, 5" wall panels, heavy-duty floor panels, LED lighting, door heaters, and require a 5-year compressor warranty with 2-year parts/labor coverage. Evaluation criteria include pricing, technical capabilities, references, and overall bid responsiveness, with the district reserving the right to award based on factors beyond lowest price.

The procurement does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must submit at least three business references, proof of insurance, and immigration/security forms within 10 days of award. The work is scheduled for completion between June and July 2024, with a final deadline of July 26. While specific budget ranges are not disclosed, the contract will be paid on a per-school completion basis, with net 30-day payment terms upon invoice receipt and verification. Contractors must demonstrate technical expertise in commercial refrigeration installation, provide comprehensive insurance coverage, and show capability to work within school facility environments. The district maintains significant discretion in bid evaluation, including the ability to reject any or all submissions. Potential bidders should carefully review the detailed specifications in the Request for Bids document and prepare comprehensive proposals that address all technical and administrative requirements.