CCSD contract for Chromebooks

Columbia County School District (CCSD) in Evans, Georgia is issuing Request for Proposal Number HC-03-10-26B to solicit competitive bids for the procurement of new student Chromebooks. The deliverables consist of an initial bulk purchase of approximately 1,000 Chromebook units meeting specified minimum technical requirements, including an Intel N150 processor, 8GB RAM, 64GB SSD, 14-inch touchscreen display with 1333x768 resolution, WiFi 6E connectivity, integrated graphics, and one-year warranty with Google Chrome EDU management licensing. All awarded products must be inside-delivered to any of CCSD's 30+ buildings in Columbia County, with delivery including unloading and placement in a designated first-floor area. The contract pricing validity extends through April 2027, with renewable options for up to four additional years through April 2031 at the same or equivalent fixed price with written consent of both parties. Bids are due no later than 2:00 p.m. EST on March 10, 2026, submitted to the CCSD Business Office at 4781 Hereford Farm Road, Evans, Georgia 30809. Bid evaluation will be scored based on pricing (30%), value-added services (20%), success of previous work with CCBOE (20%), adherence to RFP requirements and completion of all required forms (15%), and quality of proposal (15%). Bidders must submit one original bid response and one copy, including the completed Bid Certification and Acceptance Form, Bid Parameter Worksheet, Business References Form with minimum three references, and product specifications and warranty information, with offers valid for 45 days from the RFB due date.

The RFP does not specify set-aside designations or restrictions limiting the types of organizations that can respond. CCSD is a tax-exempt organization with Federal Tax ID 58-6000217, and quoted prices must exclude all federal, state, and local sales taxes. No reconditioned items are acceptable; only new products will be considered. The RFP does not identify any incumbent vendors, current contractors, or existing infrastructure requiring integration. While the RFP does not provide an explicit budget range or award value, the estimated initial bulk purchase of approximately 1,000 units provides an indication of procurement scale. CCSD reserves the right to reject any or all bids, award by item or groups of items, conduct re-bids, and make award decisions based on the most responsive and responsible bidder determined to be in CCSD's best interest.