RFP_DCM-CBEISVWR-26-1GC.pdf

Office of the Procurement and Property Control

REQUEST FOR TECHNICAL PROPOSALS

FOR

CONSTRUCTION SERVICES

FOR THE

CENTER FOR THE BUILT ENVIRONMENT AND INFRASTRUCTURE STUDIES (CBEIS)

VIDEO WALL AND DIGITAL SCREENS

Project Name: CBEIS Video Wall and Digital Screens Replacement

Project Number: DCM-CBEISVWR-26-1GC e-Maryland Market Place Solicitation No.:

BPM056581

PROSPECTIVE OFFERORS (“OFFERORS’) WHO OBTAINED THIS REQUEST FOR

PROPOSALS (“RFP”) FROM ANY SOURCE OTHER THAN THE DIRECTOR OF

PROCUREMENT OR AN AUTHORIZED DESIGNEE, SHOULD IMMEDIATELY PROVIDE

THEIR NAMES AND EMAIL ADDRESSES TO THE MORGAN STATE UNIVERSITY OFFICE

OF PROCUREMENT AND PROPERTY CONTROL (“ISSUING OFFICE”), TO ENSURE

RECEIPT OF ADDENDA AND OTHER COMMUNICATIONS REGARDING THE RFP.

Morgan State University Office of Procurement and Property Control

Hoen Lithograph Building 2101 E. Biddle Street

Suite 1202 Baltimore, MD 21213

(443) 885-1506

NOTE:

ALL BUSINESSES, INCLUDING MINORITY, WOMEN-OWNED, AND SMALL BUSINESSES,

ARE ENCOURAGED TO RESPOND TO THIS SOLICITATION

KEY INFORMATION SUMMARY SHEET

Request for Technical Proposals

Center for Built Environment & Infrastructure Studies (CBEIS) Video Wall and Digital Screens Replacement

Project Number: DCM-CBEISVWR -26-1GC eMMA Solicitation No. BPM056581

RFP Issue Date: April 20, 2026

RFP Issuing Office: Morgan State University Office of Procurement and Property Control

Procurement Officer Derek Underwood, Sr. Procurement

Specialist Office Phone: 443.885.3358 E-mail: derek.underwood@morgan.edu Fax:443.885.8368

Mailing Address: Morgan State University Office of Procurement and Property Control HOEN Lithograph Building 2101 E. Biddle Street - Suite 1202 Baltimore, Maryland 21213 Attention: Derek Underwood

Project Management: Morgan State University Department of Design and Construction Management

Project Manager: Daniel Janak, Project Manager Design and Construction Management

Expression of Interest Issue Date: April 23, 2026

Pre-Proposal Conference: April 27, 2024 8:30a.m.

Pre-Proposal Conference Location: Morgan State University CBEIS Room 103/ South Atrium 1700 E. Cold Spring Lane Baltimore, MD 21251

Site Visit: Immediately following the Pre-Proposal Conference

Deadline for Questions: May 4, 2026@ 12:00 Noon

Responses to Questions Published: May 11, 2026 - COB

Proposals Due (Technical and Price) May 25, 2026 @ 2:00pm mailto:derek.underwood@morgan.edu

Evaluate Proposals June 4, 2026 TBD

PROPOSED CONSTRUCTION SCHEDULE

Kick Off Meeting/NTP Week of June 15, 2026

NTP (Construction/Installation)) Week of June 15, 2026

Substantial Completion August 12, 2026

Final Completion/Training August 30, 2026

Morgan State University is committed to ensuring that persons with disabilities have equally effective opportunities to participate in and benefit from Morgan State University's programs and services. Persons who may require reasonable accommodations pursuant to the Americans with Disabilities act of 1990 (“ADA”) (42 U.S.C. § 12101 et. seq.) should contact the RFP Issuing Office at 443-885-3074 at least five (5) days prior to any meeting scheduled in connection with this RFP.

TABLE OF CONTENTS

Construction Services Morgan State University

SECTION DESCRIPTION

SECTION 00000 Solicitation Schedule SECTION 00001 Instructions to Offerors SECTION 00002 Minority Business Enterprise SECTION 00003 Definitions SECTION 00004 Information Available to Offerors (Construction Specs and Documents) SECTION 00005 Proposals, Evaluations and Forms0 SECTION 00006 Scope of Work

ATTACHMENTS

1. Attachment A MBE Affidavit(s) D-1A thru D-5 (Submit w Proposal)

2. Attachment B Price Proposal Form

3. Attachment C Proposal Affidavit (Submit w Proposal)

4. Attachment D Conflict of Interest and Disclosure Affidavit (Submit w Proposal)

5. Attachment E Contract Affidavit (Submit w Proposal)

6. Attachment F TP-1 Experience Form (Submit w Proposal)

7. Attachment G Addendum Acknowledgment Form

8. Attachment H MSU Standard Construction Agreement (For Informational Purposes

Only)

9. Attachment H-1 Mandatory Contractual Terms and Condition Acknowledgement and

Acceptance Notice (Submit w Proposal)

10. Attachment I Bid Bond (Submit with proposal)

11. Attachment J W-9 Form (Submit w Proposal)

12. Attachment K Not Used

13. Attachment L Vendor Electronic Funds Transfer (EFT) Registration Request Form

14. Attachment M E-Maryland Marketplace Registration Verification Form (Submit w

Proposal)

15. Attachment N Campus Map

16. Attachment O MD Prevailing Wage Determination

END OF TABLE OF CONTENTS

SECTION 0000

SOLICITATION SCHEDULE

BIDDING SCHEDULE

DAY TIME

RFP Advertised April 20, 2026 COB Expression of Interest April 23, 2026 COB Pre-Proposal Conference April 27, 2026 8:30 a.m.

Last Day for Receipt of Questions

May 4, 2026 12:00 noon

Responses to Questions Published

May 11, 2026 COB

Proposals Due (Technical and Price)

May 25, 2026 2:00 p.m.

Evaluate Proposals/Bids June 4, 2026 TBD Scope Reviews NTP Issued

Week of June 8, 2026 Week of June 15, 2026

TBD

Location of Pre Proposal Conference: Morgan State University

CBEIS Room 103/ South Atrium 1700 E. Cold Spring Lane Baltimore, MD 21251

PROPOSED CONSTRUCTION SCHEDULE

Kick Off Meeting/NTP Week of June 15, 2026 NTP (Construction/Installation)) Week of June 15, 2026 Substantial Completion August 12, 2026 Final Completion/Training August 30, 2026

Important Dates

Important dates on campus are typical dates with special activities that attract larger than normal crowds to campus, where special caution is required, and some activities by Vendor may be required in order to maintain the construction activities. In addition, there are dates when NO work will be allowed on campus due to the activities on campus. They are listed below and should be figured into your work plan. No exceptions will be given on No-Work-Days.

Start of the Fall Semester (Mid-August) Homecoming Fall Commencement Winter Break Spring Commencement Freshman Move-In Heating Season Starts (Approx. Mid-October, pending weather) Heating Season Ends (Approx. Mid-April)

No-Work-Days:

Work shall not occur on the “Important Dates” listed below unless previously approved by the University.

Allow for a total of 5 no-work days (Monday-Friday) in your schedule that are not specifically identified.

Spring Commencement (May (typically 3rd Sat.)

Freshman Move-In (Saturday’s in August) Homecoming (October, Nov. Sat)

LIQUIDATED DAMAGES

Liquidated Damages are established at $500 per calendar day if the project is not substantially completed by the day above or if the project is not completed by the final completion date listed above.

SECTION 00001

INSTRUCTIONS TO OFFERORS

1. SUMMARY

Morgan State University a 247.5-acre urban campus, (exclusive of Morgan View (a 13-acre site located a quarter mile west of the campus, developed with housing alternatives and the Lillie Carroll Jackson Museum located in Bolton Hill, and the Lake Clifton Site)) is located in the northeast quadrant of the City of Baltimore, approximately 4 miles north of the Inner Harbor. The campus is approximately 5 miles south of I-695 (via Hillen Road), 3.5 miles east of I-83 (via Cold Spring Lane), and 3.5 miles northwest of I-95 (via Moravia Road/Cold Spring Lane). The land surrounding the campus is predominantly residential with attractive, established neighborhoods. The Herring Run and Chinquapin Run Stream Valleys, a steep wooded ravine, define both the eastern and northern edges of the campus; the city-owned Montebello Water Filtration Plant and Lake Montebello, located south of Argonne Drive mark the University's southern edge and creates an attractive suburban setting for the campus. The main campus is divided into sectors: North Campus, the Academic Quad, Morgan Commons, West Campus, and South Campus.

The current campus inventory represents a total of approximately 3,568,464 GSF, which includes twenty-two (22) academic facilities, thirteen (13) student support and auxiliary facilities, such as residence halls and a student union, and ten (10) institutional support facilities.

2. INTRODUCTION

This project is necessary to replace the obsolete and non-functional video wall and digital screens in the Atrium and second floor of the Center for Built Environment and Infrastructure Studies (CBEIS). The University would like to engage with a design-assist trade partner who will assist in meeting the University’s expectations and budget to get the maximum value with the assigned budget

3. BACKGROUND

The video wall and digital screens shall be replaced in its entirety to facilitate visits, events, and presentations in the Center for Built Environment and Infrastructure Studies (CBEIS) atrium and second floor to aid in getting Morgan State University to help define the university as a leader in community and business relations.

4. OBJECTIVES

To promptly upgrade the current video wall in the Atrium and upgrade four (4) digital screens while installing a 5th digital screen in the School of Architecture & Planning (SA&P) Dean’s office Suite (CBEIS

104) while employing state-of-the-art technology. The exact size may change to fit within the existing area of the wall. The initiative seeks completion within an expeditious timeframe to ensure efficacy and efficiency, integrating advanced components, site preparation, installation, testing, training, and warranty (2-year workmanship and manufacturer's warranty). The vendor’s capability in sourcing the equipment and delivery should be a factor in the selection process. The shortest possible turnaround for the installation should be considered.

NOTE: The scope of work depicted in the RFP is general with additional information provided in the contract documents. The Contract will govern all phases of this project. The University's Standard Form of Construction Contract is an example only and is provided with this solicitation as a sample of the form of agreement to be executed between the University and the Offeror selected because of this solicitation. The final agreement will reflect commitments made by the Offeror in their Price Proposal/bid.

The University anticipates having a contract in place with the successful Offeror on or about the date noted in the Solicitation Schedule, SECTION 00000.

● ISSUING OFFICE

a. The Issuing Office is:

Department of Procurement and Property Control

1700 E. Cold Spring Lane Baltimore, Maryland 21251

Procurement Officer's Representative: Derek Underwood Phone: 443-885-1506 Fax: 443-885-3358 Email: derek.underwood@morgan.edu

b. The Issuing Office shall be the sole point of contact with the University for purposes of the preparation and submittal of proposal in response to this solicitation.

c. All questions regarding this solicitation shall be directed to the Issuing Office.

● PRE-PROPOSAL CONFERENCE / SITE VISIT

a. A site visit will be held on the date and time noted in the Solicitation Schedule. The Pre-

Proposal Conference will be held on April 27, 2026 at 8:00am at CBEIS Room 103/ South Atrium located on the Morgan State University campus.

b. A walk through of the Project site will be conducted as a part of the Pre-Proposal Conference immediately following the meeting portion of the agenda.

c. Attendance is NOT mandatory but is STRONGLY suggested.

● DUE DATE AND TIME

a. Technical and Price Proposals shall be submitted to the Issuing Office no later than the date and time specified in the Solicitation Schedule (May 25, 2026 at 2pm).

b. Offerors mailing proposals shall allow sufficient mail delivery time to ensure timely receipt by the Issuing Office. Solicitations sent and received by other parts of campus (i.e.

campus post office) will NOT be considered received by Procurement. Offer or unsolicited amendments to the proposals arriving after the due date and time will not be considered.

c. Price Proposals shall be submitted with the Technical Proposal as a separate document.

Price Proposals will not be opened unless the Offeror exceeds the minimum requirements of the Technical Proposal.

● LATE PROPOSALS

Any proposal, request for withdrawal, or modification of a proposal that is not received at the designated location, time and date set forth herein will be considered late and shall not be considered. Delivery of the proposal to the specified location by the prescribed time and date is the sole responsibility of the Offerors. Exceptions may be authorized, at the sole discretion of the Procurement Officer, when the reason for the later proposal, late request for withdrawal, and late modification of a proposal is due to the action or inaction of the University. A record of the late proposal, request for withdrawal, modification of a proposal shall be made in the appropriate procurement file.

● MODIFICATIONS AND WITHDRAWAL OF PROPOSALS

Withdrawal of, or modifications to, proposals are effective only if written notice thereof is filed to the Issuing Office prior to the time proposals are due. A notice of withdrawal or modification to a proposal must be signed by an officer with the authority to commit the company.

● QUESTIONS AND INQUIRES

a. Should an Offeror find discrepancies in the Request for Proposal ("RFP") documents, be in doubt as to the meaning or intent of any part thereof, he must, not later than ten (10) working days prior to the proposal due date, request clarification in writing from the Issuing Office. Failure to request such clarification is a waiver to any claim by the Offeror for expense made necessary by reason of later interpretation of the RFP documents by the University. Requests shall include the RFP number and name.

b. Questions and inquiries shall be in writing and directed to the individual referenced with the Issuing Office above.

● RIGHT TO REJECT PROPOSALS AND WAIVE INFORMALITIES

The University reserves the right to reject either all proposals after the opening of the proposals but before award, or any proposal, in whole or part, when it is in the best interest of the University. The University reserves the right, for the same reason, to waive any minor irregularity in a proposal.

● IRREVOCABILITY OF PROPOSALS

a. The fee proposals for the phase(s) of this Project are incorporated in the Contract at initial award shall be irrevocable for one hundred and twenty (120) calendar days from the final fee proposal due date. This period may be extended by written mutual agreement between the Offeror and the University.

b. The fee proposal for the phase(s) of services that are not incorporated in the Contract shall remain irrevocable until approval by the University of the modification(s) to the Contract to incorporate these phase(s).

● LICENSES AND REGISTRATIONS

Offerors must be licensed and registered as required by the Laws of the State of Maryland and shall submit proof of current licensing and/or registration, upon request.

● ECONOMY OF PREPARATION

Proposals should be prepared simply and economically, providing a straightforward, concise description of the Offerors proposal to meet the requirements of the solicitation, Refer to SECTION 00005 Proposals, Evaluations and Forms of this Request for Proposal for information on submittal of the proposal.

● UNABLE TO PROPOSE

If an AE has expressed an interest in this RFP and is subsequently unable or unwilling to submit a technical proposal in response to the requirements, the AE is requested to indicate such in writing to the Procurement Officer on or before the proposal due date. Hard copy, facsimile and electronic mail are acceptable. Please include a brief explanation of the rationale of non- submission of a technical proposal.

● PUBLIC INFORMATION ACT NOTICE: CONFIDENTIAL/PROPRIETARY

INFORMATION

Offerors should give specific attention to the identification of those portions of their proposals which they deem to be confidential, proprietary information or trade secrets, and provide any justification of why such materials, upon request, should not be disclosed by the State under the Access to Public Records Act, State Government Article, Title 10 Subtitle 6 of the Annotated Code of Maryland. Proposals are not publicly opened. Offerors must clearly indicate each and every section that is deemed to be confidential, proprietary or a trade secret (it is NOT sufficient to preface the entire proposal with a proprietary statement).

● ARREARAGES

a. By submitting a response to this solicitation, the Offeror represents that it is not in arrears in the payment of any obligation due and owing the State of Maryland, including the payment of taxes and employee benefits, and that it shall not become so in arrears during the term of the contract if selected for contract award.

b. The Offeror is also informed that the Comptroller (per State Finance and Procurement

Article §7-222) may not, except under the conditions specified therein, issue a warrant for payment to a person if the person owes $50 or more to the State, a unit of the State government, or any governmental entity under the control of the State. Therefore, applications for payment submitted by a contractor and approved by the University for payment may not be processed by the Comptroller for payment to the contractor if an arrearage in excess of $50 exists.

● ELECTRONIC FUNDS TRANSFER (EFT) - (Applies to contracts over $200,000)

a. By submitting a response to this solicitation, the Offeror agrees to accept payment by electronic funds transfer ("EFT"), ATTACHMENT, unless the State Comptroller's Office grants an exemption. The selected Offeror shall register using the COT/GAD X-10 Vendor Electronic Funds Registration Request Form, which may be found on the following website: http://compnet.comp.state.md.us/gad/vendorinfo/eft/degault.asp

b. Any request for exemption must be submitted to the State Comptroller's Office for approval at the address specified on the COT/GAD X-10 form and must include the business identification information as stated on the form and include the reason for exemption.

● PROPOSAL AFFIDAVIT

The Proposal Affidavit ATTACHMENT included with this solicitation must be executed by each responding Offeror and submitted with the Offerors Technical Proposal.

● JOINT VENTURE OFFERORS

a. If the Offeror is a joint venture firm, the Offeror must provide all identification information for all parties and all requirements for all parties (i.e., licenses, insurance, etc.) as requested. As part of the Technical Proposal submission, the Offeror must identify the percentage partnership for each joint venture party and the responsibilities of each joint venture party with respect to the scope of services/work inclusive of the requirements for each entity based on such services as described in this RFP.

b. If the selected AE is a joint venture firm, all joint venture parties will be held responsible for the Contract obligations separately and severally.

● ACKNOWLEDGEMENT OF ADDENDUMS

Any amendments to this solicitation must be acknowledged by persons and entities known to have been issued or otherwise received the solicitation. ATTACHMENT, Acknowledgement of Receipt of Addendum Form, is provided with this Request for Proposal, and shall be submitted with the Technical Proposal.

● INCURRED EXPENSES

The University will not be responsible for any costs incurred by any Offeror, vendor, or firm in preparation and submittal of a proposal.

http://compnet.comp.state.md.us/gad/vendorinfo/eft/degault.asp

● COMPLIANCE WITH LAW

By submitting a Technical Proposal in response to this RFP, the firm, if selected for award, agrees that it will comply with all federal, state, local, health, and fire laws and codes applicable to its activities and obligations under the contract. AE shall pay particular attention to ensuring the design meets ADA codes and provides enough detail and spot elevations on drawings for proper construction and verification by the AE.

● ACCEPTANCE OF TERMS AND CONDITIONS

By submitting a Technical Proposal in response to this RFP, the firm, if selected, shall be deemed to have accepted all terms, conditions, and requirements set forth in this RFP.

● MANDATORY CONTRACTUAL TERMS

By submitting a Technical Proposal in response to this RFP, the firm, if selected, shall be deemed to have accepted all terms, conditions, and requirements set forth in the Standard Form of Agreement with Architects and Engineers ATTACHMENT , included in the solicitation package. (Enclosed for Informational Purposes Only).

● MARYLAND PUBLIC ETHICS LAW, TITLE 15

a. The Maryland Public Ethics Law prohibits, among other things: State employees or officials (and in some cases, former employees) and businesses in which such an individual is employed or holds a financial interest from (i) submitting a bid or proposal, (ii) negotiating a contract, and (iii) entering into a contract with the governmental unit with which the individual is affiliated per the Maryland Code, State Government Article §15- 502.

b. If the Offeror has any questions concerning application of the State Ethics Law to the Offerors anticipation in this procurement, it is incumbent upon the Offeror to seek advice from the Maryland State Ethics Commission: 9 State Circle, Suite 200, Annapolis, Maryland 21401, Phone 410-974-2608 or 877-669-6085.

c. The Procurement Officer may refer any issue raised by a bid or proposal to the State Ethics

Commission. The Procurement Officer may require the Offeror to obtain advice from the State Ethics Commission and may reject a bid or proposal that would result in a violation of the Ethics Law.

d. The resulting Contract is cancelable in the event of a violation of the Maryland Public Ethics Law by the vendor or any State of Maryland employee in connection with this procurement.

● DISCUSSIONS

The University may elect to engage in discussions with one or more Offerors on issues involving technical proposals submitted, at any time prior to selection of the candidate firm and commencement of fee negotiations with that firm.

DCM-CBEISVWR-26-1GC

CBEIS Video Wall and Digital Screens Replacement

● DEBRIEFING OF UNSUCCESSFUL OFFERORS

A debriefing of an unsuccessful Offeror will be conducted upon written request submitted to the Procurement Officer within ten (10) calendar days of the time at which the Offeror knew, or should have known, that its proposal was unsuccessful. The debriefing will be oral and will be limited to a discussion of the unsuccessful Offerors proposal only and will provide information on areas in which it was deemed weak or deficient. The debriefings may NOT include discussion of a competing proposal and may NOT include discussion regarding the thoughts, notes or ranking from any individual.

● TERMINOLOGY

References in this RFP to the Architect, Construction Manager, General Contractor, Offeror and any other person or persons made relative to the singular person, male gender (e.g. "he", "him", "his", etc.) are intended only as generic terms relative to number and gender and are employed solely to simplify text and to conform to commonly used specification language.

● MINORITY BUSINESS ENTERPRISE

SEE SECTION 00002 FOR THE DETAILS GOALS AND THE REQUIREMENTS.

Minority Business Enterprises ("MBE's") are encouraged to respond to this solicitation. The MBE subcontracting goal is identified in SECTION 00002. MBE prime contractors shall comply with the subcontracting requirements as defined. It is the stated policy of MSU to encourage subcontract and prime MBE participation on all contracts where applicable. By submitting a response to the solicitation, the Offeror agrees that Maryland Department of Transpiration ("MDOT") MBE's will perform this amount of the contract. MBE's certified by MDOT, are encourage to attend the Pre- Proposal Conference and Site Visit.

Maryland firms are encouraged to respond to this solicitation.

5. SMALL BUSINESS PREFERENCE PROGRAM

This is not considered a Small Business Preference Project. See SECTION 00002 for details.

END OF SECTION 00001

SECTION 00002

MINORITY BUSINESS ENTERPRISE (“MBE”)

1. Minority Business Enterprises are encouraged to respond to this RFP.

2. The University has established an overall project goal of Fifteen Percent (15%) MBE Participation.

This means that at the completion of the overall project, the goal of 15% has been achieved or exceeded.

3. Please read and pay close attention to the instructions in the MBE Attachments D1A through D10 including any and all subgoals applied. Attachment A-1 must be submitted with the Technical Proposal.

Attachments D1A – D10 (as applicable) must be submitted within 10 working days from notification of being the apparent awardee or from the date of the actual award, whichever is earlier.

4. If the resulting award is to an MBE Prime or JV, the contractor is still expected to achieve the 15% MBE participation goal in accordance with the above statement.

5. MBE Subcontract goals are not required at the Construction Manager level but encouraged.

Combined MBE goals between the Construction Management and trades level shall maintain a minimum of 15%.

MBE LIQUATED DAMAGES

1. This contract required the contractor to make good faith efforts to comply with the MBE Program and contract provisions. The University and the Contractor acknowledge and agree that the University will incur damages, including but not limited to a loss of goodwill, detrimental impact on economic development, and diversion of internal staff resources, if the Contractor does not make good faith efforts to comply with the requirements of the MBE Program and MBE contract provisions. The parties further acknowledge and agree that the damages the University might reasonably be anticipated to accrue as a result of such lack of compliance are difficult to ascertain with precision.

2. Therefore, upon a determination by the University that the Contractor failed to make good faith efforts to comply with one or more of the specified MBE requirements or contract provisions, the Contractor agrees to pay liquidated damages to the University at the rates set forth below. The Contractor expressly agrees that the University may withhold payment on any invoices as a set-off against liquidated damages owed. The Contractor further agrees that for each specified violation, the agreed upon liquidated damages are reasonably proximate to the loss the University is anticipated to incur as a result of such violation.

a. Failure to submit each monthly payment report in full compliance with COMAR 21.11.03.13B (3): $18.98 per day until the monthly report is submitted as required.

b. Failure to include in its agreements with MBE subcontractors a provision requiring submission of payment reports in full compliance with COMAR 21.11.03.13B (4):

$86.45 per MBE subcontractor.

c. Failure to comply with COMAR 21.11.03.12 in terminating, canceling, or changing the scope of work/value of a contract with an MBE subcontractor and/or amendment of the MBE participation schedule; the difference between the dollar value of the MBE participation commitment on the MBE participation schedule for that specified MBE firm and the dollar value of the work performed by that MBE firm for the contract.

d. Failure to meet the Contractors’ total MBE participation goal and subgoal commitments:

the difference between the dollar value of the total MBE participation commitment on the MBE participation schedule and the MBE participation actually achieved.

e. Failure to properly pay all undisputed amounts to a MBE subcontractor in full compliance with the prompt payment provisions of the contract: $96.50 per day until the undisputed amount due the MBE subcontractor is paid.

3. Notwithstanding the use of liquidated damages, the University reserves the right to terminate the contract and exercise all other rights and remedies provided in the contract or by law.

END SECTION 00002

SECTION 00003

DEFINITIONS

DEFINITIONS

Defined below are some of the terms used in this RFP:

AE Firm: The Architect/Engineer, Architect or Engineer of Record and its consultants

Addenda or Addendum: Refers to an addition and/or supplement to the Solicitation

Documents issued in writing by an authorized agent or Project Manager of the University prior to the Proposal Due Date and Time stated in the Request for Qualifications and Proposals. (A Post Proposal Addendum refers to changes, additions and/or supplements to the Solicitation Documents issued in writing by an authorized agent or Project Manager of the University after the Proposal Due Date and Time, which are to be reflected in a revised Proposal).

Agreement: The agreement between the University and the AE

Change Order: A written amendment or modification to the Contract issued by the University subject to the conditions and procedures set forth in the Contract Documents for determining the impact and cost of the change to the Work.

Client/Owner: Morgan State University ("the University")

Construction Manager ("CM"): Firm hired by the University to construct the project

Contract: The agreement executed between the University and the selected Offeror incorporating the accepted elements and pricing following the University’s Standard Form of Agreement with Contractors.

Construction Documents: Drawings and specifications produced by the AE for the construction of the Project. Those documents identified in the Contract and any written amendments to the Contract Agreement including Instructions to Bidders, General Conditions for Construction Projects, Supplemental Conditions, Special Conditions and any approved procedures and technical specifications prepared by or on behalf of the Contractor; Addenda, if issued and incorporated into the Scope of the Work by the University according to the terms of the Contract by written Change Orders.

Contract Value: The lump sum dollar amount and / or not to exceed dollar amount set forth in the Contract Agreement for the performance and completion

CBEIS Video Wall and Digital Screens Replacement of the Work, which may be modified by the University only by written amendment issued in accordance with the Contract Documents.

Design Team: The AE and its consultants

Engineering Team: The Engineer of Record and its consultants

Final Acceptance: Date of completion by the CM/GC of items of work on the Punch

List General Contractor (“GC”): Firm hired by the University to construct the project

Offeror:

Hazardous Materials: Means asbestos; asbestos containing material; lead (including lead-based paint); PCB; molds; any other chemical, material, or substance subject to regulation as a hazardous material, hazardous substance, toxic substance, or otherwise, under applicable federal, state, or local law; and any other chemical, material or substance that may have adverse effects on human health or the environment.

MDE: The Maryland Department of the Environment as constituted by the State of Maryland and all of its governing authorities, regulations, and requirements.

END OF SECTION 00003

CBEIS Video Wall and Digital Screens Replacement

SECTION 00004

INFORMATION AVAILABLE TO OFFERORS

(CONTRACT DOCUMENTS)

A. CONTRACT DOCUMENTS

1. The Contract includes this Request for Proposal for Construction Services, including

Attachments and Addenda.

2. The Offeror, by submitting a proposal in response to this solicitation, agrees that, if awarded the Contract, it, as a General Contractor, will be bound under the Contract to all terms and conditions thereof.

3. The Contract includes the construction specifications and construction documents in this RFP (documents are in the drop box link below):

a. Construction General Conditions, 2022

b. CBEIS Record Drawings 2013-08-29 https://www.dropbox.com/scl/fo/9ft4ik96hlzyw2ruxam8f/AM_kp5KngBOP1leZSpU7eT8?rlkey=l2dcjbeq

9s491h7vbely4je2g&dl=0

4. Upon request, the University will make accessible to the Offerors any available record drawings, utility plans, and other data pertinent to existing conditions to the extent that such material is available. The University offers no assurances that such drawings, property description, or other data are accurate, current or complete.

5. Such Documents must be used, or copied, at the University's Department of Design and

Construction Management ("DCM") office or the location where they are provided. The Offerers shall assume the responsibility for the cost of reproduction as well as replacing any damaged documents.

6. Other documents are being provided for informational purposes:

END OF SECTION 00004

https://www.dropbox.com/scl/fo/9ft4ik96hlzyw2ruxam8f/AM_kp5KngBOP1leZSpU7eT8?rlkey=l2dcjbeq9s491h7vbely4je2g&dl=0 https://www.dropbox.com/scl/fo/9ft4ik96hlzyw2ruxam8f/AM_kp5KngBOP1leZSpU7eT8?rlkey=l2dcjbeq9s491h7vbely4je2g&dl=0

SECTION 00005

PROPOSALS, EVALUATIONS AND FORMS

A. SELECTION PROCEDURE FOR GENERAL CONTRACTOR CONSTRUCTION SERVICES

This procurement will be conducted in accordance with MSU Procurement Policies and Procedures, Section V.8.16 Multi-Step Sealed Bidding. This process will consist of two phases: Phase 1 – Pre- Qualification Submission, Phase 2 – Price Submission. Each volume must be separately labeled. Each volume must be submitted on the time and date specified.

The Pre-Qualification Phase is intended to be used by the University as a means of classifying a group of General Contractors with a minimum required level of experience and capabilities as Qualified Offerors who will then have their price submissions opened.

Technical Proposals 100 Points TOTAL SCORE 100 Points

The six (6) phases of the solicitation process consist of the following:

1. Expression of Interest:

Interested Offerors should submit an Expression of Interest to the Procurement Officer expressing their interest and intent to participate in this proposal process. Expressions of Interest may be mailed, faxed, or emailed to the Procurement Officer. Expressions of Interest should be submitted to the Procurement Officer no later than the Pre-Proposal Conference. Expressions of Interest are not a requirement; the information assists Procurement in understanding the intended interest of the Project.

2. Pre-Qualification-Technical Proposal Phase (Phase 1):

The University's Qualification Review Committee ("QRC"), established by the Procurement Officer will conduct an evaluation of the Technical Proposal Phase. Offerors will be ranked, and a short-list of the most highly qualified Offerors will be recommended to the Procurement Officer for advancement to the Price-Proposal Phase. The Procurement Officer will review the rankings and the recommended short-list and, upon approval, will notify Offerors of the results of the evaluation.

1. Technical Proposal: All interested Offerors are required to submit a Technical Proposal.

Technical Proposal must be submitted to the Issuing Office by the due date stated in the Solicitation Schedule, SECTION 00000. The Technical Proposals will be evaluated by the

QRC.

i. The University reserves the right to visit the Offerors place of business during the Technical

Proposal Phase, if such a visit is deemed necessary by the QRC to evaluate the Offerors’ capabilities as stated in its proposal.

ii. Firms receiving less than 80 points will not be eligible to move on to the Price Proposal Phase.

3. Oral Presentation Phase:

Oral presentations will not be required as a part of this solicitation.

4. Price Proposal/Negotiation Phase (Phase 2):

Price Proposals/Bids are due at the same time as the Technical Proposal submission, as a separate document from the Technical Proposal.

Only the Offerors with a score of 80 points or higher shall have their Price Proposals/Bids opened.

The most valued responsive, responsible price proposal/bid shall be deemed as the apparent bidder and the scope reviews have been completed as a part of the review period.

5. Review Phase:

The apparent most valued competitive bidder and possibly the next two apparent most valued competitive bidders will be asked to come in for a scope review and verification of the submitted Price Proposal/Bid and technical proposal to determine if the Scope of Work was understood and all required work was included and accounted for in the Price Proposal/Bid. Technical Proposals will be part of the final evaluation selection criteria.

If it is determined by the Price Proposal Evaluating Committee the Scope of Work was not understood and/or all work was not included in the Price Proposal/Bid, the Price Proposal/Bid may be determined as non-responsive and rejected and the second apparent most valued competitive bidder may be awarded the bid. If the Scope of Work was not understood and/or all work was not included by all bidders a BAFO may be requested.

The Procurement Officer will review the recommendations to award and the Price Proposals/Bids recommendations with a Procurement Department Executive Group consisting of members of management designated by the Director of Procurement and Property Control. Upon approval of the Review Committee, the Procurement Officer shall proceed to the sixth and final phase.

6. Award Phase:

The Procurement Officer will perform all required due diligence and prepare the Morgan State University Contract for signature by the Contractor. The Procurement Officer shall present the contract to the Board of Public Works (“BPW”) and request their approval. Upon approval by the BPW, and once signed by the Contractor, the Procurement Officer will execute the agreement on behalf of the University.

A. PHASE 1: TECHNICAL PROPOSAL SUBMISSION

1. Technical Proposal Submittal and Contents

1. Technical Proposal shall be submitted electronically and must arrive at the Issuing Office by the date and time noted on the Solicitation Schedule, SECTION 00000 to be considered.

2. The following information shall be written on the first page:

● The words, “CBEIS - VIDEO WALL AND DIGITAL SCREENS REPLACEMENT”

● The words, “Project Number: “DCM-CBEISVWR-26-1GC

● The full address of the Issuing Office to which the Proposal is being delivered

CBEIS Video Wall and Digital Screens Replacement

● The Offerors’ Name and Address

● The words, “TECHNICAL PROPOSAL”

2. Technical Proposal Format

1. Failure to include any of the items listed below may result in a determination by the Procurement Officer that the Offeror is not reasonably susceptible of being selected foraward.

2. Order of Proposal: Compile the Technical Proposal in the order shown below, with tabs and “bookmarked” in PDF.

Transmittal Cover Letter/Technical Proposal Cover Sheet

Tab 1. Contact Information Tab 2. Addenda Acknowledgement: Acknowledge receipt of all addenda. (Attachment

“G”) Tab 3. Bid/Proposal Affidavit (Attachment “C”)

Conflict of Interest Affidavit (Attachment “D”) Contract Affidavit (Attachment “E”)

Tab 4. Federal ID W-9 OSHA 200A (Summary of Work-Related Injuries)

Tab 5. Key Personnel Resumes Maryland Contractor’s License Sample Insurance Certificate

Tab 6. Technical Proposal Form TP- 1 Safety Plan

EMR

Tab 7. Resolution of Claims Relative to Projects in Proposal Tab 8. MBE Forms A-1A – A-4A Tab 9. Other Required Forms

3. Technical Proposal Contents

Describe in detail and provide evidence supporting the qualifications requested below:

Transmittal Cover Letter/ Technical Proposal Cover Sheet: Shall not be more than one (1) typed page, briefly introducing the team and why they’re interested in this procurement.

Tab 1 Contact Person

Offeror’s Firm Name and Address Offeror’s Phone Number and Email Address

Tab 2 ADDENDA ACKNOWLEDGMENT: Acknowledge receipt of all addenda.

Tab 3 Bid/Proposal Affidavit (Attachment “C”) Conflict of Interest Affidavit (Attachment“B”) Contract Affidavit (Attachment “E”)

Tab 4 Federal ID W-9

OSHA 200A (Summary of Work-Related Injuries)

CBEIS Video Wall and Digital Screens Replacement

Tab 5. Key Personnel Resumes (persons to be assigned to this project):

● Owner

● Project Manager

● Superintendent/ Site Lead

● Safety Officer(s)

Maryland Contractor’s License Sample Insurance Certificate

Tab 6. Technical Proposal Form TP-1 (Complete All Sections):

Two (2) Projects like the project described in this RFP shall be included.

Photos should demonstrate the type of project described.

REFERENCES: References shall be from the owner of the sample projects listed above. At least one (1) reference per project is required. Contact information shall include a current phone number and an email address for each. Faulty information may cause the project to be considered non-responsive.

Tab 7. Resolution of Claims Relative to Projects in Proposal: A statement to the record of any claims submitted, pending, or adjudicated, and the final resolution of such claims relative to any of the referenced projects in this proposal.

Tab 8. MBE Forms

MBE Forms (Attachment “A”): The Minority Business Enterprise (MBE) is established for the Project in SECTION 00002. Provide a brief description of the proposed scope of work for each MBE firm. Along with the required MBE forms, describe how the percentage will be met, including what services the MBE will be providing.

All MBE documentation shall be submitted as stated in the Solicitation. Offerors proposals which do not include these documents may be considered as non-responsive.

Tab 9. Other Required Forms

● Project Work Plan: Describe how the installation will be accomplished. – Including a statement “the plan will be provided if awarded” will be considered as a non-responsive response to the question. Describe what other trades are needed, if any.

● Company Safety Plan here (project-specific plan shall be included)

● Safety Record

All required forms must be included. Failure to submit all information required on required forms may cause an Offerors submission to be rejected. Required Forms are provided as attachments to the RFP.

4. Technical Evaluation Criteria

The Committee will conduct an evaluation of Technical Proposals. All Offerors are required to use Technical Proposal Form TP-1, which shall be Tab-6 of the proposal. The evaluation will include verification of references and will be scored by the following criteria:

Offeror must achieve a required score of 80 points or higher to advance to the next phase, the opening of Price Proposal/Bid Phase (Phase 2)

General Required Information shall be provided; no points are awarded for this information:

1. Offeror Contact Person

2. Offeror Firm Name and Address

3. Offeror Phone, Fax and Email

4. MBE/WBE Participation

1. Technical Competence and Specific Past Performance/Experience Constructing

Similar Facilities AND Approach Related to this Scope of Work 85 points

Information shall be analyzed from the information provided on TP-1, Tab-6.

Offerors must have been contractually responsible for all the work required on the comparable projects submitted.

The Offeror should include a narrative of sufficient substance to show how their past performance relates to their basic understanding of the project and the site. Provide photos of their completed work if possible.

The Committee will be looking for clarity and insight from the Offeror in terms of their approach to staging, phasing, constructing, and scheduling. Likewise, an understanding of the challenges presented by this project is extremely important; that is, the importance of meeting the schedule for specific milestones, the extent of the site, a description of how you plan to execute your installation, working inside an occupied building (atrium and lobby spaces), handling of site logistics while other work may be occurring in the building at the same time, and working in an occupied academic building. The scoring will be consistent with their level of applicable experience as demonstrated by the Offerors past projects and their relation to this scope of work.

Describe your firm's understanding of a design-assist process for the AV replacement of this caliber and how you plan to resolve it with the University and assist in writing scopes for other trades. Explain methods for meeting user’s expectations and functionality while maintaining the desired “design-to” budget

2. Ability and Qualifications of Professional Personnel (Tab 5) 15 points

Offerors must employ and have available appropriately qualified and experienced personnel (Project Manager, Superintendent/Site Lead, Safety Manager, etc.) as needed to provide required management services to deliver the Scope of Work.

The Committee will score each Offeror on the individuals actually assigned to the Project.

The designated Project Manager, Quality Assurance Officer, Superintendent, and others that will be working full-time on this project must have significant experience on projects of similar size and scope. Each Offeror should clearly define their teams and provide resumes of all management personnel who will be associated with the project.

3. Work Plan (required, but not scored) 0 points

Provide a preliminary work plan (description) as to how you intend to manage the project.

Offerors are strongly encouraged to provide as much detailed information in the project descriptions as possible. All scoring will be based solely on the information provided.

All information must be provided on the forms included with this RFP. Especially important is the contact information for the references provided. Offerers must ensure that contact information provided for each project is accurate with addresses and telephone numbers. It is also strongly suggested that alternate {or even second alternates) points of contact be provided.

Extremely Important: If the references or points of contact or the alternates cannot be reached or refuse to confirm the information provided, that particular project will not be considered or scored. Replacement projects will not be permitted once the submission deadline has passed.

The Committee may contact some or all the references listed on the Offerers forms and may contact other owners who may be referred to them in the course of this evaluation. The Committee reserves the right to contact other references as it deems necessary.

Reference points of contact will be questioned about such items as the Offerers overall performance, organization, cooperation, submission of baseless or inflated claims, management of subcontractors and suppliers, failure to pay any debts as they came due, ability to plan and accomplish work in accordance with project schedules, and quality and organization of personnel. The relationship of the points of contact to the applicant will be established and the title of the points of contact recorded.

Examples of unsatisfactory reports from points of contact or other references include untimely performance, defective work, excessive baseless change order requests, poor coordination of submittals, submission of unreasonable claims, and inappropriate project staffing. While the Offeror may submit letters of reference, listed references may be contacted and interviewed. Information from any source outside the Offerors proposal may be considered in over-all scoring.

If any statements made by an Offeror responding to the above requirements, that are

CBEIS Video Wall and Digital Screens Replacement subsequently discovered to be false or misleading, will be grounds for disqualification of that Offeror, regardless of which active Phase the procurement is in. The Procurement Officer shall be the final judge of an Offeror's qualifications and of the quality or merit of an Offerors Technical Proposal.

All required forms must be included. Failure to submit all information required on required forms may cause an Offeror's submission to be rejected. Required Forms are provided as attachments to the RFP.

5. Ranking (Short Listing):

Once the Committee has completed its evaluation, the Offerors whose submissions attain a score of eighty (80) points or higher on the Technical Proposals will be considered acceptable and their Sealed Bid opened. Offerors will be notified by the Procurement Officer of their successful or unsuccessful qualification/ bid.

B. PHASE 2: PRICE PROPOSAL/NEGOTIATION PHASE

PRICE PROPOSALS SHALL BE SUBMITTED AT THE SAME TIME AS THE TECHNICAL

PROPOSAL but as a separate PDF, per SECTION 00000, Solicitation Schedule.

1. Price Proposal Submittal

a. Only Offerors with Technical Proposals scores above 80 points shall have their price proposal opened and evaluated.

b. Price Proposals must arrive via email by the date and time noted in Section 00000, Solicitation Schedule in order to be considered. Price Proposals shall be clearly marked with the "Name of the Project, Project Number, and the Firm's Name" on the cover and as the document file name.

Any charts provided may be expanded as required to include information as required. The following information shall be clearly written on the cover:

● The full address of the Issuing Office to which the Proposal is being emailed.

● The Offerors' Name and Address.

● The words, "PRICE PROPOSAL".

● The words, " CBEIS - VIDEO WALL AND DIGITAL SCREENS REPLACEMENT ".

● The words, “Project Number: “DCM-CBEISVWR-26-1GC”

c. The Price Proposal from the most valued competitive, responsive, and responsible

Proposal shall be deemed as the apparent lowest proposal.

CBEIS Video Wall and Digital Screens Replacement

BASE BID: Costs of ALL Work shown on the Contract Documents shall be included in determining the base bid. Base bid shall include the lump-sum pre-construction/design-assist fee as well and include the construction cost of the proposed system the offeror is proposing.

ALTERNATES: Alternate prices are all-inclusive in their costs and may or may not be chosen to be included in the Work. Alternates may either be adaptive or deductive.

Alternates shall include all materials, labor, taxes, insurance, overhead and profit, etc.; it shall be assumed as “all-inclusive” and shall be held for the entire duration of construction until substantial completion.

ALLOWANCES: Specified Allowances and allowances specified by the Offeror shall be included in the total price submitted.

The Allowances listed on the bid sheet are not in place of Offeror including the cost for this work within his bid. These Allowances are for unforeseen conditions that could not be determined by Offeror and were not indicated anywhere else in this RFP or in the Contract Documents. The Allowances listed shall be included in the Offeror's Bid number.