CATS Bus Operations MCI OEM Parts

The City of Charlotte's Department of General Services seeks competitive bids for the supply of original equipment manufacturer (OEM) parts for the Charlotte Area Transit System Bus Operations (CATS-BOD) fleet under Invitation to Bid #269-2026-2084. This indefinite-quantity, unit-price contract will supply parts for Motor Coach Industries commuter coaches, specifically the 2001 Model D4000, 2016 Model D4500, and 2018 Model D4500 vehicles, to support ongoing maintenance and service activities ensuring safe and reliable fleet operations. The procurement encompasses approximately 800 line items representing diverse automotive components including mechanical parts (bearings, belts, hoses, brake chambers), electrical components (batteries, switches, relays, lamps), climate control systems, hydraulic and pneumatic components, structural elements, and specialized transit equipment such as wheelchair lift components and door mechanisms. Bidders must submit sealed bids electronically through the City's Bonfire Procurement Portal by June 18, 2026 at 11:00 a.m. EST, with written questions due by May 29, 2026 at 5:00 p.m. EST. The initial contract term is three years from the anticipated August 24, 2026 effective date, with City options to extend for two additional one-year periods provided the bidder does not object in writing at least 90 days prior to extension. Award by City Council is anticipated for August 10, 2026. Successful bidders must provide fixed unit prices including all shipping, delivery, and discounts with no additional charges; deliver FOB Destination within five business days of order placement; dedicate a full-time Account Executive available by cell phone with two-business-day response times; and provide two copies of manufacturer written warranties covering one year minimum on all items.

The solicitation does not identify specific set-aside designations for disadvantaged enterprises, though bidders must certify compliance with the City's Commercial Non-Discrimination Policy and the Buy America provisions of 49 U.S.C. 5323(j)(1) for steel, iron, and manufactured products, with the option to submit non-compliance forms identifying exceptions. No incumbent vendor information is provided in the available documentation. All products must be new and comply with latest industry standards and North Carolina laws, with vendors subject to providing monthly usage reports and quarterly reports on minority and recycled products. General liability insurance with minimum coverage of $1,000,000 per occurrence, automobile liability insurance, and workers' compensation insurance meeting North Carolina statutory requirements are mandatory. The City reserves the right to award by individual item, combination of items, or total grand price amount and may make multiple awards if deemed in the City's best interest. No specific contract value or budget range is disclosed in the solicitation documents, with pricing to be determined through the competitive bidding process based on the submitted pricing sheet containing the approximately 800 line items with estimated annual usage quantities.