Catering Services for 2026-2027 Hurricane Season
Closed State & local contract opportunity
- Solicitation number
- ITB 26-23
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- UNSPSC codes
- 90101500 Eating and drinking establishments
- 73131605 Meat plant operation or management services
- 73131606 Slaughter houses services
- 73131607 Butcher services
- 90101501 Restaurants
- 90101504 On street food vendors
- 90101604 Construction or work site catering services
- 73131804 Butter or cream processing services
- 90101502 Bars
- 90101603 Catering services
Show all 31
- 73131800 Dairy and eggs processing
- 70121606 Poultry production services
- 73131603 Poultry processing services
- 73131802 Egg processing services
- 80141700 Distribution
- 93131608 Food supply services
- 90101600 Banquet and catering services
- 90101605 Food service for transportation operators
- 91111802 Check room concessions
- 90101602 Party tent services
- 85151500 Food technology
- 73131601 Meat products or by products processing services
- 73131602 Fish or fish products processing services
- 73131604 Meat hygiene or inspection services
- 73131801 Milk processing services
- 73131803 Cheese processing services
- 85151504 Food preparation counseling or control services
- 90101801 Professionally prepared carryout meals
- 90101503 Fast food establishments
- 91111603 Cooking or food preparation services
- 93131607 Food distribution services
- Point of contact
-
- Evan Markewich emarkewich@cityofbartow.net (863) 534-0100
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
The City of Bartow, Florida is requesting bids on emergency standby food catering services for the 2026-2027 hurricane season under ITB 26-23, with bids due August 5, 2026 at 2:00 p.m. and questions due July 27 at 4:00 p.m. The City intends to award contracts to up to three vendors based on price and availability.
Local vendor preference and Women/Minority-Owned Business Enterprise (W/MBE) preferences apply based on price thresholds defined in the bid documents. Bidders must maintain appropriate Florida food service licenses and certifications, carry minimum insurance coverage including $500,000 commercial general liability and $5,000,000 commercial automobile liability, and register with E-Verify.
Services must mobilize within twelve hours of City notification and provide meals three times daily (breakfast 6:00–8:00 a.m., lunch 11:30 a.m.–1:00 p.m., dinner 6:00–8:30 p.m.) seven days per week for approximately 100 to 250 personnel daily. Meals must be high-quality, nutritionally sound, one-and-one-half times standard portion sizes, prepared off-site no more than twelve hours before serving, and comply with USDA recommended servings. Bidders must propose per-meal unit pricing for breakfast, lunch (boxed-to-go and in-house buffet), and dinner; all pricing must include labor, equipment, materials, overhead, profit, travel, delivery, fuel costs, refrigeration, serving items, setup/teardown, insurance, and all other associated costs with no additional surcharges permitted. Bidders must submit detailed sample menus for all meal types.
The initial contract term is one year from award with two optional one-year renewal periods. Services are provided at the Bartow Civic Center (2250 S Floral Avenue, Bartow, 33830), though the location may change based on emergency severity. The City intends to seek FEMA reimbursement and requires all contractors to comply with federal award requirements, state and local regulations, and maintain comprehensive documentation for reimbursement purposes. Federal clauses applicable to FEMA-funded emergency operations are mandatory.
Opportunity text
The City of Bartow is seeking bids from qualified vendors to provide all necessary labor, equipment, materials, supplies, and supervision for emergency standby food catering services as it relates to an emergency event, or a disaster, natural or man-made, or a City of Bartow declared emergency. All information related to this project is further detailed in the pages to follow.
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