Carpet replacement

Hazel Park Schools, a school district within Berrien County, Michigan, is seeking bids for carpet replacement services at United Oaks School located at 1620 Elza Avenue, Hazel Park, Michigan through a Request for Bids issued on February 25, 2026. The procurement requires the removal of existing carpet, underlayment, and adhesive from designated building areas, followed by surface preparation and installation of 14,350 square feet of Shaw Contract Art + Science Collection Experiment EcoWorx Resilient LVT plank flooring (Style Number 4581V, 16 inches by 31 inches) in colors to be selected from the manufacturer's standard line. All work must be completed by August 28, 2026, with work performed primarily between 7:00 a.m. and 5:00 p.m., Monday through Friday. Sealed, hard-copy bids must be submitted to Amy Wilcox at the school district office by March 13, 2026, at 12:00 p.m. local time, with written requests for clarification due by 3:00 p.m. on March 9, 2026. Bidders must provide proof of licenses, background and qualifications statements, references for similar school or institutional projects, and comprehensive insurance documentation including Commercial General Liability ($2,000,000 per occurrence), Employer's Liability ($1,000,000 per occurrence), Workers' Compensation to statutory limits, Commercial Automobile Liability ($1,000,000 per accident), and Umbrella Excess Liability ($2,000,000). All pricing must be submitted as a not-to-exceed amount that is fully inclusive of labor, materials, equipment, warranties, delivery, installation, fees, permits, removal of existing carpet, surface preparation, overhead, and profit, with separate identification of any applicable taxes.

The Request for Bids does not indicate any specific set-asides or restrictions on the types of organizations eligible to respond. All bidders must comply with Michigan Public Act No. 517 of 2012 by submitting a Familial Disclosure Affidavit and an Iran Linked Business Affidavit. The school district is exempt from sales tax and will provide its Federal and State tax-exempt numbers upon request; therefore, bidders must separately identify any tax attributable to their bid and explain which components include taxation. The contractor must warrant all labor for one year and assign all manufacturers' warranties to the School District. No incumbent vendor or current contractor information is identified in the procurement documentation. The contract does not indicate a specific budget range or award value; rather, bids will be evaluated based on the not-to-exceed pricing submitted by qualifying contractors meeting all stated qualifications and insurance requirements.