Hazel Park - RFP for Carpet Replacement WL (2026) Amendment 1.pdf

285887103.v1

REQUEST FOR BIDS

FOR

CARPET REPLACEMENT

AT UNITED OAKS SCHOOL

Hazel Park Schools

1620 Elza

Hazel Park, Michigan 48030

Issue Date:

February 23, 2026

1. Purpose of RFB

The Hazel Park Schools (the “School District”) is issuing this Request For Bids for Carpet

Replacement (the “RFB”) to solicit bids from qualified vendors for the removal of existing carpet in designated buildings and the provision and installation of new floors at those designated buildings. Bids shall provide all labor, materials, equipment, and services necessary to complete the Scope of Work.

2. Product Specifications

All bids shall be based on the following approved product:

• Manufacturer: Shaw Contract

• Collection: Art + Science Collection

• Product Name: Experiment EcoWorx Resilient

• Style Number: 4581V

• Tile Size: 16 in x 31 in (40 cm x 78 cm)

• Required Adhesive: Shaw 4200

• Color: To be selected from the manufacturer’s full line of standard colors (final color selection to be provided prior to ordering)

No substitutions will be accepted unless formally approved in writing prior to bid submission.

3. Scope of Work

The Scope of Work for the carpet replacement project is as follows:

a. Remove all existing carpet, underlayment and adhesive for the designated areas of the buildings.

b. Prepare all flooring surfaces for new flooring (including cleaning, scraping as needed).

c. Provide 14,350 sq. ft. of LVT Planks floor as specified in Attachment A.

d. Install all flooring according to manufacturer’s specifications. Bids shall provide detailed information on the manufacturer, specifications, warranties and performance of the flooring to be used on the project.

e. Provide all necessary equipment necessary to complete the project.

f. Protect adjacent areas during the project.

g. Ensure cleanup and proper disposal of materials and debris in accordance with applicable law.

4. Bid Submission and Deadline

a. Due Date

The Due Date for receipt of Bids is:

March 13, 2026 at 12:00_p.m. (local time).

b. Discrepancies, Omissions or Interpretations on RFB

Bidders shall promptly notify the School District of any ambiguity, inconsistency, or errors that they may discover upon examination of the RFB and accompanying documents. Bidders may request that the School District clarify information contained in this RFB. All such requests must be made in writing via email. The School District will attempt to provide a written response to all written Requests For Clarification within three (3) business days after the receipt of such request. The School District will not respond to any Request For Clarification received after 3:00 p.m. on March 9th, 2026.

All Requests For Clarifications must be emailed to amy.wilcox@myhpsd.org (Subject

Line: Request for Clarification – RFB Carpet Replacement). No response will be made to any oral questions. All questions and answers will be posted by the School District.

c. Addenda

If it becomes necessary to revise any part of this RFB, all addenda will be issued through the School District’s website and all addenda shall become a part of this RFB. Addenda issued by the School District regarding this RFB shall become part of this RFB, the Bid

Documents and Contract Documents and receipt thereof shall be acknowledged on the

Bid Form. Each Bidder shall ascertain prior to submitting their Bid that they have received all addenda issued.

mailto:amy.wilcox@myhpsd.org

d. Format

The Bid should be clear and concise. In addition to providing the pricing quotes and other information or documents required by this RFB, the Bid must provide detailed contact information for the contractor submitting the Bid. Bids must be submitted in an opaque envelope containing and marked in the lower left-hand corner as follows:

SEALED PROPOSAL ENCLOSED

CARPET REPLACEMENT BID

[Contractor’s Name]

[Contractor’s Address]

[Contractor’s Telephone Number]

The envelope must also be addressed and delivered as follows:

HAZEL PARK SCHOOLS

Attention: Amy Wilcox

1620 Elza Ave

Hazel Park MI 48030

The Bid and all other required information must be delivered and submitted to the School

District in hard copy no later than Due Date and Time set forth above. Electronic mail submissions will not be accepted. NO ORAL, E-MAILED or FAX Bids will be accepted or considered. In addition to the Bid Pricing Form (see Attachment D) and other information required by this RFB, Contractors submitting proposals must also include a

Familial Disclosure Affidavit (see Attachment B) and an Iran Linked Business Affidavit

(see Attachment C).

e. Additional Bid Information

Each Bid shall also contain the following:

i. A background and qualifications of the Bidder.

ii. Proof of any required licenses to perform the Scope of Work.

iii. Certificate of Insurance meeting School District requirements (general liability, auto, workers’ compensation).

iv. References of similar school or institutional projects.

v. Any other necessary information to enable the School District to thoroughly evaluate each Bidder’s overall experience, expertise, qualifications and ability to deliver and install the products in accordance with the requirements and obligations of this RFB and the Contract.

vi. Any proposed contract documents.

f. Late Bids Not Accepted

Bids or Bid revisions received after the Due Date will not be accepted or considered. The

School District is not liable for any delivery delays.

g. Release of Claims

Each Contractor by submitting its Bid releases the School District from any and all claims arising out of, and related to, this RFB process and selection of a Contractor.

h. Collusive Bidding

The Contractor certifies that their Bid is made without any previous understanding, agreement or connection with any person, firm or corporation making a Bid for the same

Services and is in all respects fair, without outside control, collusion, fraud or otherwise illegal action.

i. Contractor Bears Bid Costs

A recipient of this RFB is responsible for any and all costs and liabilities incurred by it or others acting on its behalf in preparing or submitting a Bid, or otherwise responding to this RFB, or any negotiations incidental to its Bid or this RFB.

5. Exceptions to RFB

Any exceptions to the terms and conditions contained in this RFB, or any other special considerations or conditions requested or required by the contractor MUST be specifically enumerated by the Bidder and be submitted as part of its Bid, together with an explanation as to the reason such terms and conditions of the RFB cannot be met by, or, in the contractor’s opinion, are not applicable to, the contractor. The contractor shall be required and expected to meet the specifications and requirements as set forth in this RFB in their entirety, except to the extent exceptions or special considerations or conditions are expressly set forth in the contractor’s Bid and those exceptions or special considerations or conditions are expressly accepted by the School

District. All Pricing factors must be clearly indicated in the manner required by this RFB.

6. Sales Tax

Installation services for the tangible personal property purchased by the School District is not subject to sales taxation. Moreover, the School District is exempt from taxation on all tangible personal property purchase by the School District for its use and consumption. The School

District will provide its Federal and State tax-exempt number upon request. All prices submitted on the Bid Form shall be inclusive of all applicable taxes. Moreover, please identify the amount, if any, of the Base Bid that has been attributed to sales or use tax. If an amount has been attributed to such tax, please identify which components of the Base Bid to which the tax has been attributed. The School District reserves the right to reduce any Bidder’s Base Bid attributable to improperly allocated sales or use tax.

7. Reservation of Rights

The School District reserves the right, in its sole and absolute discretion (for this provision and all other provisions contained in this RFB), to accept or reject, in whole or in part, any or all Bids with or without cause. The School District further reserves the right to waive any irregularity or informality in the RFB process or any Bid, and the right to award the Contract to other than the

Bidder submitting the best financial bid (low bidder). The School District reserves the right to request additional information from any or all Bidders. The School District reserves the right to negotiate with the Bidders concerning their Bids. In the event a Bidder’s Bid is accepted by the

School District and that Bidder asserts exceptions, special considerations or conditions after acceptance, the School District, in its sole and absolute discretion, reserves the right to reject the

Bid and award the Contract to another Bidder. Notwithstanding the foregoing, any award to, or selection of, the successful Bidder shall be contingent upon the Bidder executing the form of contract acceptable to the School District. The School District shall have the right to accept alternates in any order or combination and to determine the low Bidder on the basis of the sum of the base Bid and the alternates accepted.

8. Scheduling & Hours of Work

a. The development of this Project is weighed heavily on the ability of the Bidders to have the Project finished on or before August 28th, 2026. Accordingly, time and coordination are the essence of the Contract.

b. The School District’s operations must continue uninterrupted throughout the installation process. Certain portions of the work must be performed and completed in such order as directed by the School District so as to permit the orderly operation of the School

District’s activities. Each Bidder shall review the work to assure proper coordination to complete their work per schedule.

c. Each Bidder shall include with their Bid a Bar Chart Schedule for their work indicating duration in workdays, dollar value, necessary manpower loading, etc. The School District will review each schedule; however, the School District will approve the final project schedule, which will become the project schedule for installation.

d. The work to complete the project shall be performed, primarily, between 7:00 am to 5:00 pm, Monday through Friday, or as otherwise agreed to by the School District in writing.

Any changes to the established schedule must have prior approval of the School District’s representative and scheduled at the least disruptive time possible.

9. Safety & Compliance with Laws

a. The Contractor shall be responsible for providing and for placing separation walls, barricades, tarps, plastic, flag tape and other safety/traffic control equipment required to protect its employees, the public, surrounding areas, equipment and vehicles, and/or as required by law. The flow of vehicular traffic shall not be impeded at any time during the

Project. The safety of the School District’s students, Contractor's employees and the public is of prime concern to the School District, and the Contractor must take all necessary steps to assure proper safety during the performance of the Contractor. Any

Bidder that has a history of safety problems or a high incidence of accidents will not be considered for award of the contract.

b. The Contractor shall keep the premises clean of all rubbish and debris generated by the work involved and shall leave the premises neat and clean. All surplus material, rubbish, and debris shall be disposed of by the Contractor at the Contractor's expense.

c. The work area shall be cleaned at the end of each work day and the end of the work. All materials, tools, equipment, etc., shall be removed or safely stored. The School District is not responsible for theft or damage to the Contractor's property. All possible safety hazards to workers or the public shall be corrected immediately and left in a safe condition at the end of each workday. If there is a question in this area, the School

District will contact the Contractor’s designated Project Manager.

d. The School District does not assume any responsibility, at any time, for the protection of or for loss of materials, from the time that the contract operations have commenced until the final acceptance of the work by the School District.

e. All work for the Project shall be done in compliance with all applicable local, state and federal laws, rules, regulations and ordinances, including without limitation, all laws, rules, regulations and ordinances pertaining to school buildings.

10. Inspection

a. Where not more specifically described in any of the various sections of these specifications, workmanship shall conform to all of the methods and operations of best standards and accepted practices of the trade or trades involved, and shall include all items of fabrication, construction or installation regularly furnished or required for completion of the services. All work shall be executed by personnel skilled in their respective line of work. This work will not be subcontracted without written authorization of the School District.

b. The Contractor must request the School District’s representative or project manager to conduct a site inspection after the Project is complete. The School District or its designee will prepare a “punch-list” during the inspection and will forward a copy of the

“punch-list” to the Contractor.

c. After the “punch-list” items have been corrected, the Contractor will request a final inspection with the School District’s representative or project manager. The Owner will then issue a notice of completion to the Contractor.

11. Contract Warranty

a. Contractor shall perform all duties required of this Project in such a way that the manufacturer’s warranty is not violated in any manner. Bidder is responsible for identifying any and all deviations of the RFB’s specifications from the manufacturer’s guidelines. All such deviations must be detailed in Bidder’s form at time of Bid submittal. Manufacturer specifications shall prevail in any and all instances where the

RFB’s specifications differ from the manufacturer’s specifications. In addition to the above, Contractor shall also assign any and all manufacturers’ warranties to the School

District, if applicable.

b. All labor shall be warrantied for one (1) year.

c. Contractor shall be responsible for any and all warranty work, regardless of whether or not manufacturers of the equipment and/or its component parts, provide the actual warranty coverage. In addition, Contractor shall have or establish a single, local source that will accomplish or coordinate any necessary warranty work. Contractor shall respond to requests for warranty assistance within twenty-four (24) hours.

12. Certificate of Insurance

The Contractor shall provide an Insurance Certificate evidencing all insurance coverage in the following amounts: Commercial General Liability, including contractual liability and legal liability coverage with minimum limits of at least $2,000,000 per occurrence; Employer’s

Liability covering all employees of Contractor, with minimum limits of at least $1,000,000 per occurrence; Workers’ Compensation to statutory limits, covering all employees of Contractor;

Commercial Automobile Liability with minimum limits of at least $1,000,000 per accident arising out of or resulting from the operation, maintenance or use by Contractor’s employees of any owned, non-owned or hired automobiles, trailers or other vehicular equipment to be licensed;

Umbrella Excess Liability with minimum limits of $2,000,000. The School District shall be named as additional insured for the minimum limits listed above and these coverages and limits are to be considered minimum requirements under the contract and shall in no way limit the liability or obligations of the Contractor under any other provision of the contract.

13. Contractor Relationship

It is expressly agreed between Contractor and the School District that Contractor will act as an independent contractor in the performance of all services under the contract and under no circumstances shall any of the employees of one Party be deemed the employees of the other

Party for any purpose. Accordingly, Contractor shall meet all of its obligations and responsibilities for payment of all taxes including Federal, State and Local taxes arising out of

Contractor's services in accordance with the contract, including by way of illustration but not limitation, Federal and State income tax, FICA, FUTA, Social Security tax, Unemployment

Insurance taxes, Workers' Compensation Insurance and any other taxes or business license fees as required and Contractor will indemnify, defend and hold the School District harmless for the payment of such sums, interest, penalties, or cost of collection of same, including reasonable attorney fees. The Contractor shall also be responsible for all compensation (including all applicable or required wages, benefits, medical coverage etc.), oversight, evaluation and discipline of Contractor’s employees or personnel. The contract shall not be construed as authority for either Party to act for the other Party in any agency or other capacity or to make commitments of any kind for the account of, or on behalf of, the other Party, except to the extent, and for the purposes, expressly provided for and set forth herein, and no partnership or joint venture is created hereby. Nothing in the Contract shall be construed to interfere with or otherwise affect the rendering of services by Contractor in accordance with its independent and professional judgment.

14. Indemnification

Contractor agrees to indemnify, defend and hold harmless the School District, its Board of

Education, in their official and individual capacities, administrators, employees, agents, contractors, successors and assignees, from and against any and all costs, expenses, damages, and liabilities, including reasonable attorney’s fees, arising out of the: (i) acts or omissions or willful misconduct of the Contractor, its officers, directors, employees, successors, assignees, contractors and agents; (ii) any breach of the terms of the contract by Contractor, its officers, directors, employees, successors, assignees, contractors and agents; or (iii) any breach of any representation or warranty by Contractor, its officers, directors, employees, successors, assignees, contractors and agents under the contract.

15. Termination

In the event the Contractor fails, at any time, to comply with, fully perform and strictly adhere to any covenant, condition or representation contained in the contract and the other contract documents, whether it be performed by the Contractor, its agents or employees, the School

District shall have the right to provide notice to Contractor of such failure. If such failure is not cured to the School District’s satisfaction within three (3) business days of the date of such notice, the School District shall have the right to terminate the Contract immediately without the requirement of a further written notice. Notwithstanding the foregoing, if any actions or inactions of the Contractor, its agents or employees, poses a serious or imminent i) threat to the health and safety of any person, or ii) loss to any real or tangible property of the School District, the School District may terminate the contract immediately if such default is not cured by

Contractor within twenty-four (24) hours of Contractor’s receipt of notice of such default.

Furthermore, if Contractor becomes insolvent, or seeks protection of any bankruptcy court, the

School District may immediately terminate the contract.

16. Contract

This is a Request For Bids only. Bids will be treated as offers to enter a contractual relationship for the delivery of the services by the Bidder to the School District. The Bidder must enter into a written contract with the School District. As part of its Bid, the Bidder is invited to submit any proposed contract documents for the work and services under this RFP. Any such contract shall be subject to negotiation with the School District and any such contract must, at a minimum, incorporate the terms and conditions of this RFB. The Bidder may not subcontract or assign this resulting contract without the express prior written approval of the School District. The contract shall be governed by the laws of the State of Michigan, without regard to any conflicts of laws.

The parties consent to the venue and personal jurisdiction of Oakland County, Michigan.

Following the selection of the successful Contractor by the School District, the final contract will be negotiated and will be subject to the review and approval of the School District and the School

District’s legal counsel.

The contract shall incorporate by reference this RFB and the Contractor’s proposal; provided, however, to the extent that the terms and conditions of the contract documents are in conflict, the terms and conditions shall be interpreted in the following order: 1) the contract; 2) the RFB; and

3) the Contractor’s Bid. The Parties also agree that where there is not a conflict between any of the terms and conditions contained in the above-referenced contract documents, all of the contract documents shall be binding upon both Parties, except to the extent the exceptions contained in the

Contractor’s Bid are not expressly accepted by the School District in writing and incorporated into the contract.

ATTACHMENT A

Scope of Services

ATTACHMENT B

Familial Disclosure Affidavit

The undersigned, the owner or authorized officer of the undersigned Bidder (the “Bidder”), pursuant to the familial disclosure requirement provided in the Hazel Park School District’s (the “School

District”) Request for Bids for Diving Board Replacement, hereby represents and warrants that, except as provided below, no familial relationships exist between the owner or any employee of the Bidder, and any member of the Board of Education of the School District or the Superintendent of the School District. A list of the School District’s Board of Education Members and its Superintendent may be found at www.hazelparkschools.org.

List any Familial Relationships:

BIDDER:

Name of Bidder

Authorized Signature:

Printed:

Its:

STATE OF )

)ss.

COUNTY OF )

This instrument was acknowledged before me on the day of , 202_, by

, Notary Public

County, My Commission Expires:

Acting in the County of :

http://www.hazelparkschools.org/

ATTACHMENT C

Iran Linked Business Affidavit

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of the below-named Bidder (the “Bidder”), pursuant to the compliance certification requirement provided in the Brandon School District (the “School District”)

Request For Bids For Diving Board Replacement (the “RFB”), hereby certifies, represents and warrants that the Bidder (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Bidder is awarded a Contract as a result of the aforementioned RFB, the Bidder will not become an “Iran linked business” at any time during the course of performing any services under the

Contract.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the Contract or proposed Contract for which the false certification was made, whichever is greater, the cost of the School

District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for bid/proposal for three (3) years from the date that it is determined that the person has submitted the false certification.

VENDOR:

Name of Bidder

STATE OF )

)ss.

COUNTY OF )

By:

Its:

Date:

This instrument was acknowledged before me on the day of , 202_, by

, Notary Public

County, My Commission Expires:

Acting in the County of :

ATTACHMENT D

BID PRICING FORM

A. Pricing

This pricing is for the carpet replacement and installation as requested in the RFB. All specifications, warranties and other information relative to the proposed equipment must be provided as part of the Bid. This pricing must be inclusive of all costs and expenses of Contractor to complete the Project as set forth in the RFB and are to be expressed as not-to-exceed amounts and all amounts are to include all labor, parts, equipment, warranties, delivery, installation, fees and permits, overhead and profit to perform the Project. All costs are to include removal of the existing carpet and preparing the flooring for installation. If the Bid amount includes any tax, it must be separately identified below, along with an explanation of the tax being imposed.

Carpet Replacement

Pricing Parameter Total Cost

Unit Price for Flooring

Installation/Removal Fee

Tax Included in Pricing Above

TOTAL NOT TO EXCEED PRICE FOR ALL WORK

B. ACKNOWLEDGEMENT OF ADDENDA TO THE RFB

The Bidder acknowledges the following addendum(a) that were issued to the RFB:

Addendum Number Date

C. ACKNOWLEDGMENT OF TERMS & AUTHORIZATION

The undersigned Bidder acknowledges and agrees that the School District reserves, in its sole and absolute discretion, the right: (i) to accept or reject, in whole or in part, any and all Bids received in response to this RFB; (ii) to waive informalities and irregularities in the RFB process; and (iii) to award the Contract to other than the Bidder with the lowest financial bid. If awarded the

Bidder Information

Bidder Name:

Business Address:

Contact Person: Telephone:

E-Mail: Fax:

Project, the Bidder agrees to enter into the form of Contract with the School District, and to furnish the Project related services in strict accordance with the RFB and the Contract. By submitting a Proposal, the Bidder certifies that its Bid, as submitted, complies with all terms and conditions as set forth in this RFB, unless specifically enumerated as an exception as part of its

Bid.

Bidder Name:

Authorized Individual Name:

Position/Title:

Signature:

Date: