Carpet and Upholstery Cleaning Services

Gwinnett County Board of Commissioners is requesting bids for carpet and upholstery cleaning services on an annual contract (BL097-23), with bids due August 28, 2023 at 2:50 p.m. local time at the Gwinnett County Purchasing Office, Lawrenceville, Georgia. Physical submittals only are accepted; electronic bids will not be considered. Vendors currently on the Gwinnett County ineligible source list, or those debarred or suspended, are ineligible to bid.

The scope covers carpet and upholstery cleaning across multiple county departments and facilities: approximately 2,011,270 square feet of carpet cleaning, 200,000 square feet of carpet protector application, 50,000 square feet of carpet sanitization, 10,000 upholstery cleaning items, and spot/emergency services on a time-and-material basis. Facilities include the Department of Support Services, Public Libraries, Airport, Tag Offices, Police Services, Fire and Emergency Services, Community Services, and Water Resources.

Successful contractors must have employed at least four trained carpet cleaners over the past three years and maintain that staffing level throughout performance. All cleaning chemicals must be non-toxic. Contractors are required to carry Workers' Compensation, Commercial General Liability ($500,000 per occurrence), Auto Liability ($500,000), and Umbrella Liability ($1,000,000), with all carriers rated A-5 or higher by A.M. Best and authorized to do business in Georgia. Contractors must participate in E-Verify, complete background checks for all employees, and provide a Contractor Affidavit and Agreement and Code of Ethics Affidavit.

The contract begins October 25, 2023 (or upon Board approval) with an initial term and four one-year renewal options. Pricing must remain firm throughout the initial term, quoted to two decimal places. Bid pricing is structured as line-item unit rates for carpet cleaning per square foot, carpet protector per square foot, carpet sanitization per square foot, upholstery cleaning per item, and spot/emergency trip charges per occurrence. Renewal options may include percentage increases or decreases if explained. Award will be made to the lowest responsive and responsible bidder. Site visits to assess conditions and measure areas are recommended, with coordination available through the Purchasing Associate.