BL097-23 Inv

BL141-15 Page

August 4, 2023

INVITATION TO BID

BL097-23

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified contractors for the Provision of Carpet and Upholstery Cleaning Services on Annual Contract with four (4) options to renew for various Gwinnett County departments.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL# and Company Name. Bids will be received until 2:50 P.M. local time on August 28, 2023, at the Gwinnett County Purchasing Office, 75 Langley Drive, Lawrenceville, Georgia 30046. Any bid received after this date and time will not be accepted. Bids will be publicly opened and read at 3:00 P.M. Apparent bid results will be available the following business day on our website www.gwinnettcounty.com.

Questions regarding bids should be directed to Casey Beauston, Purchasing Associate II, at casey.beauston@gwinnettcounty.com or by calling 770-822-7995, no later than 3:00 pm on August 17, 2023. Bids are legal and binding upon the bidder when submitted.

Successful contractors will be required to meet insurance requirements. The Insurance Company should be authorized to do business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of A-5 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the Gwinnett County Justice and Administration Center, 770-822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the contractors submitting the lowest responsive and responsible bid. Gwinnett County reserves the right to reject any or all bids, to waive technicalities, and to make an award deemed in its best interest. Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions, and pricing with the lowest responsive, responsible bidder(s) at its discretion.

Award notification will be posted after award on the County website, www.gwinnettcounty.com and companies submitting a bid will be notified via email.

We look forward to your bid and appreciate your interest in Gwinnett County.

Casey Beauston Purchasing Associate II

The following pages should be returned as your bid: Bid Schedule, Pages 16-17 References, Page 18 Contractor Affidavit and Agreement, Page 19

Code of Ethics Affidavit, Page 20 List of Subcontractors, Page 21 mailto:casey.beauston@gwinnettcounty.com

BL097-23 Page 2

PROVISION OF CARPET AND UPHOLSTERY CLEANING SERVICES

I. SCOPE OF WORK

The purpose of this annual contract is to provide the services of carpet cleaning, protection, sanitizing, and upholstery cleaning for multiple departments and facilities throughout Gwinnett County. The types of flooring that will not receive cleaning includes but is not limited to tile floors, hardwood, VCT, LVT, or marble floors. Most of the upholstery will consist of seating in public areas of County facilities; however, other types of upholstery may need to be cleaned including but not limited to curtains, acoustic tiles, and sofas. The services will include two different work elements: 1) an Annual Program of Scheduled Cleanings to be performed with a set fee schedule and 2) On Demand and Emergency Services to be performed on request and billed on a time and material basis. Contract pricing shall be based on square footage for carpet and hourly rate for upholstery cleaning, spot cleaning, and carpet sanitization. Award may be made in entirety or in part.

Scheduled cleaning will vary by department and by facility. There is no guaranteed minimum annual scope of service. The requirements of each department are stated here with some general stipulations that apply to all departments. Most services will be scheduled in advance at a set time each year to complete full carpet and upholstery cleaning of an entire facility. Additional on-demand scheduled service may be requested and must be completed within one week of the request. These may be for smaller areas due to moves or additional cleaning of limited high traffic areas. The carpet square foot charge for scheduled service will be an all-inclusive rate and there will be no additional charge for equipment, supplies, administration, or overhead. Likewise, the upholstery cleaning charge will be an all-inclusive rate. Emergency service for spots or single pieces of furniture must be completed the same day if notified before noon or by noon the next day if notified after noon and will be priced the same as regular service plus a single emergency trip charge. There will be no trip charge for scheduled service.

Each department will have its own Department Representative to request, schedule, and coordinate cleaning and each department will handle billing separately. Most facilities operate seven days a week, and many are staffed on a 24-hour basis. Unless stated otherwise, facilities that are open to the public require after-hours scheduled cleaning. Selected contractor must accommodate these scheduling requirements and must have staffing available for night and weekend cleaning. Vendor must demonstrate that it has employed at least four (4) trained carpet cleaners regularly over the past three years and will be required to maintain this staffing level throughout the contract term.

For the Department of Support Services, the carpet cleaning process should be a dry-cleaning type process. The carpet and upholstery seating must be dry within a period of two (2) hours after cleaning.

The Department of Police Services will consider and evaluate dry cleaning, steam, and hot water extraction cleaning.

The Department of Fire and Emergency Services process shall be a truck-mounted steam system or comparable commercial portable system cleaning for all facilities.

A. Steam cleaning and hot water extraction type processes are acceptable for the Department of Support Services in these circumstances:

i. Carpet or upholstery will be dry within two (2) hours at locations and areas that are occupied continuously, or

ii. Carpet or upholstery will be dry overnight at locations and areas that are not occupied in the overnight hours, and

iii. When a steam or hot water cleaning schedule is approved by the Department Representative

B. The bonneting process is NOT acceptable at any location.

C. Furniture protectors such as plastic sheeting under chair and table legs shall be used when cleaning carpet or applying carpet protector.

BL097-23 Page 3

D. Steam cleaning extraction type is acceptable for the Department of Fire & Emergency Services:

i. Truck mounted commercial cleaner or comparable commercial portable system.

ii. Maintain a minimum of 212 degrees Fahrenheit.

iii. Maintain a minimum of 250 psi to apply and extract.

iv. Carpet or upholstery will be dry within two (2) hours at locations and areas that are occupied continuously.

v. Carpet or upholstery will be dry overnight at locations and areas that are not occupied in the overnight hours.

vi. Protectant application shall be applied after cleaning. It shall not be a part of the cleaning mixture used during the steam cleaning process.

The Department of Community Services will utilize carpet cleaning and protector application services on an “as needed” basis.

The Department of Water Resources will require carpet cleaning twice per year at each of their listed facilities.

Many facilities have security sensitive areas. Where assisted access is needed, the Department Representatives will not be required to remain longer than 15 minutes past the scheduled arrival time when not notified at least 24 hours in advance of a revision in the schedule, and no compensation will be made to the contractor for not being able to complete service.

Non-toxic chemicals must be used in cleaning the carpet and upholstery and in applying carpet protector and sanitizer. Material Safety Data Sheets on all chemicals used should be supplied with bid document. Failure to do so may result in rejection of bid.

After contract award but before work commences, contractor will be responsible for providing a list of equipment to be used for application of carpet protectors, carpet, and upholstery cleaning.

The carpet and upholstery cleaning is to be performed at the facilities listed in Section III, Current Locations. The square footage of each location is stated to show the scope and general nature of the contract and is the basis for the Bid Schedule Unit Price; however, carpet may not cover all the area stated.

For locations with more than 10,000 square feet of area needing cleaning, two (2) technicians will be required. For facilities that are 50,000 square feet or greater, the contractor must send at least four (4) technicians to complete work in a timely manner.

Contractor shall be required to vacuum all areas prior to scheduled cleanings.

The cleaning of carpet and upholstery at each location shall include two (2) cleanings and one (1) carpet protector application per year at each facility unless otherwise noted. Additional spot and emergency cleaning shall be on a “will call” basis. Fire & Emergency Services shall include one (1) cleaning and one (1) carpet protector application per year. Additional spot and emergency cleanings shall be on a “will call” basis.

It is strongly recommended that the contractor visit each location, or as many as time permits, before submitting a Bid in order to consider existing conditions, and to take measurements to determine the amount of work involved at each location. Most locations are open to the public during normal business hours. Should contractors have difficulty visiting a particular site, they may contact the Purchasing Associate listed on page 1 for further coordination.

The Contractor will be responsible for scheduling and coordinating cleaning schedules with Gwinnett County Department Representatives based on the requirements of each location.

The Contractor shall be responsible for notifying the appropriate Representative when scheduled times are revised.

BL097-23 Page 4

For most Police Facilities, the work must be conducted after normal business hours unless otherwise authorized by the Department Representative. The Department Representatives will not be required to remain longer than 15 minutes past the scheduled arrival time when not notified of a revision in the schedule. The Contractor’s employees will not have access to Police facilities without a Police Services Representative on the premises unless specifically approved in writing.

The work at Fire and Emergency Services locations MUST be conducted during the hours stated in Section III, Current Locations, and as advised by the Department Representative.

The Department Representative will identify to the Contractor any area rugs or mats that are to be included in the contract. Area rugs and mats should be cleaned on site but not on top of carpet. The area rug or mat is to be returned to the original position after cleaning and drying. No rugs or mats are to be removed from the facility.

Contractor is responsible for moving furniture, including but not limited to chairs, tables, wastebaskets, and any other item that can be moved easily in order to clean the carpet properly.

The office desk, file cabinets, bookcases, television stands, and bunkroom furnishings at the Fire and Emergency Services facilities are not included in the requirement for moving furniture. The Fire and Emergency Services Representative will have the option of moving these items if desired.

Arrangements shall be coordinated with department representatives when heavier items such as file cabinets, bookcases, and desks must be moved.

When cleaning is completed, the Contractor shall present a service ticket or other suitable form and obtain the signature of a facility employee or designated representative. The signed document shall be included with invoicing to avoid delays in payment of services. The Contractor shall advise the appropriate Department Representative immediately of any difficulties in obtaining an authorized signature.

Also, as part of this contract, the awarded contractor must provide a cleaning plan that aligns with their organization and that will show the following:

- List of all facilities included in this contract

- Detailed man hours planned for each task, and each occurrence (This information, including number of employees and hours for each, is utilized to assure proper attention is applied to the County assets)

- Show totals for each type, along with grand total of hours anticipated for preventive maintenance program.

NOTE: This information is utilized for Gwinnett County’s Asset Management program.

The contractor must submit the service ticket to the department representative. This will be reconciled to the monthly invoice before payment is remitted. At a minimum the following information must be included:

- A service report tracking number, found on County generated work order

- Location of Services – facility name/address

- Personnel utilized and hours of service for each day, if multiple

- If multiple staff are utilized, specify hours for each and specific tasks for each

- Square footage cleaned

- Number of furniture pieces cleaned

Compensation to the Contractor for the basic services will be based on the square footage shown for each facility completed.

The County Representative and the Contractor shall mutually determine any revision to the stated square footage.

The Contractor must submit a work order to Department Representative, itemizing square footage and location for work completed during the billing month. The work order will be reconciled to the monthly invoice before payment is remitted.

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Invoicing for special services included herein shall be submitted to Operations and Maintenance each month, itemizing all work by facility. Special services should be accepted and approved by the County, then billed using the hourly rates stated on the Bid Schedule. Special services include:

-Upholstery cleaning -Spot Removal -Sanitization

Hours will be calculated daily from the time of the Contractor’s personnel arrival at a service location until departure from the site. Travel time to and from the location will not be compensated, and travel time away from the location will not be compensated on an hourly basis; the Contractor should include in its hourly rates an allocation adequate to cover these periods.

Overtime labor rates, which are anticipated only in emergency situations, may be charged for time outside the “normal hours” specified on the Bid schedule. In its service reports and invoices, the contractor will describe and itemize all labor hours associated with time worked.

Invoicing and Work Order Requirements: The Contractor and County shall meet at the start of the contract period to determine how invoices shall be submitted to facilitate payment from different Departments and account streams.

For all the Basic Services described in this procurement document, the Contractor shall submit invoices for the Department of Support Services directly to:

Gwinnett County Department of Support Services, Operations and Maintenance 75 Langley Drive Lawrenceville GA 30046

Upon approval by the Department representatives, the Contractor may mail invoices to:

Gwinnett County Treasury Division – Accounts Payable

Lawrenceville, GA 30046

The Contractor may also email invoices directly to disbursements@gwinnettcounty.com. Invoices shall include the appropriate Purchase Order Number and shall state the locations, square footage, services, and rates from the contract and Bid Schedule.

The Contractor may elect to receive payment through Electronic Funds Transfer and may request the form for authorizing direct payment after award.

The County reserves the right to return invoicing that is missing appropriate information, inaccurate data, or that is not properly identified.

The County reserves the right to add facilities and/or services as needed at a mutually agreeable and comparable rate, and to delete facilities as needed. A Purchasing Division representative will provide written confirmation of any additions or deletions.

Gwinnett County requests a minimum of three (3) references where Contractor has completed a contract of similar size and scope. A References form is provided following the Bid Schedule. Additional pages may be included with the Bid. The Contractor may attach an existing pre-printed reference list.

After notification of the contract award, the successful Contractor shall provide the County with a Certificate of Insurance in compliance with the provisions in the following section titled Standard Insurance Requirements.

mailto:disbursements@gwinnettcounty.com

BL097-23 Page 6

Individuals, firms, and businesses seeking an award of a Gwinnett County contract may not initiate or continue any verbal or written communications regarding this solicitation for Bid with any County officer, elected official, employee, or other County representative without permission from the Purchasing Associate named on the cover letter of this solicitation between the date of issuing the Bid and the date of the final award by the Board of Commissioners. Violations will be reviewed by the Purchasing Director. If determined that such communication has compromised the competitive process, the offer submitted by the individual, firm or business may be disqualified from consideration for award.

II. GENERAL REQUIREMENTS

The County will be deemed to have accepted the work furnished upon satisfaction by the user Departments. In the event the work furnished under this contract is found to be defective or does not conform to the specifications, the County reserves the right to cancel the contract upon written notice to the Contractor.

SECURITY CLEARANCE - For each employee working under this contract, the Contractor shall provide the County with a Gwinnett County Government Consent form that will permit the County to run criminal background checks. Employees will be allowed on County property only after they have been cleared by these background evaluations. Once approved, employees will be issued contractor ID badges that must be worn in a visible manner at all times when employees are on County property.

The Contractor shall take all necessary precautions for the safety of the County and Contractor's employees and the general public. Contractor shall erect and properly maintain at all times all necessary vehicular and facility safeguards for the protection of the employees, workers, and public citizens. When necessary, the Contractor shall post signs warning against hazards in and around the work site.

The Contractor shall not employ subcontractors without the advance written permission of Gwinnett County.

The Contractor shall comply with all applicable federal, state, and local laws, ordinances, and rules and regulations pertaining to the performance of work under this contract.

No waiver, alterations, consent, or modification of any of the provisions of this contract shall be binding unless in writing and signed by Gwinnett County.

At all times, the Contractor shall keep the work area free from accumulation of waste materials including cleaning water or rubbish caused by the cleaning operation, and shall promptly remove such materials to an approved disposal location away from County property. Wastewater is NOT to be poured out on the grass, planting beds, or other County property unless authorized in writing by the County.

The Contractor shall not leave any equipment unattended on County property unless authorized in writing by the County.

The Contractor is responsible for all damage or loss by fire, theft, etc. to materials, tools, equipment, and consumables left on Gwinnett County property by the Contractor.

No Bonds are required on this contract.

Unit Prices shall not exceed two (2) decimal places.

BL097-23 Page 7

III. CURRENT LOCATIONS

Section 1A: Gwinnett County Department of Support Services – Operations and Maintenance – General Buildings

Location Square Feet

Gwinnett Justice & Administration Center

75 Langley Drive Lawrenceville, GA 30046

326,140

Gwinnett County Historic Courthouse

185 W. Crogan Street Lawrenceville, GA 30046

5,200

One Justice Square 446 W. Crogan Street

Lawrenceville, GA 30046 99,000

Gwinnett County Annex Building

750 South Perry Street Lawrenceville, GA 30046

30,000

Gwinnett County Fleet Management 620 Swanson Drive

Lawrenceville, GA 30043 2,200

Gwinnett County Courts Annex 115 Stone Mountain Street Lawrenceville, GA 30046

72,000

Buford Human Services Center 2750 Suwanee Avenue

Buford, GA 30515 6,600

Gwinnett Central Services 455 Grayson Highway

Lawrenceville, GA 30043 10,000

Lawrenceville Senior Center Rhodes Jordon Park 225 Benson Street

Lawrenceville, GA 30045

6,180 DOT Central Facility 620 Winder Highway

Lawrenceville, GA 7,960

Norcross Human Services Center 5030 Georgia Belle Court

Norcross, GA 30093 20,385

GA State Patrol 1645 Pleasant Hill Road

Duluth, GA 2,500

Gwinnett Senior Services Building 567 Swanson Drive Lawrenceville, GA

5,190

Georgia Dept. of Motor Vehicle Services

310 Hurricane Shoals Lawrenceville, GA

2,750

Charlotte J. Nash Court Building 75 Langley Drive

Lawrenceville, GA 30046 100,000

Gwinnett Entrepreneur Center 405 N. Perry St.

Lawrenceville, GA 30046 4,900

Day Reporting Center 595 Old Norcross Road

Lawrenceville, Georgia 30045 8,500

OneStop Buford 2755 Sawnee Avenue

Buford, GA 30515 6,600

OneStop Norcross 5030 Georgia Belle Court

Norcross, GA 30093 20,385

Bill Atkinson Animal Welfare Center

884 Winder Highway Lawrenceville, GA 30045

Seating Only

Centerville Senior Center 3075 Bethany Church Road

Snellville, GA 30039 6,180

Medical Examiner’s Office 320 Hurricane Shoals Road NE

Lawrenceville, GA 3,000

TOTAL 707,185

BL097-23 Page 8

Section 1B: Gwinnett County Public Libraries

Mountain Park Library 1210 Pounds Rd., S.W.

Lilburn, GA 30247 9,230

Elizabeth Williams Library 2740 Lenora Church Road

Snellville, GA 30078 19,800

Lilburn City Hall 340 Main Street

Lilburn, GA 30047 13,610

Peachtree Corners Library 5570 Spalding Drive Norcross, GA 30092

13,360

Duluth Library 3180 Main Street Duluth, GA 30096

19,800 Buford-Sugar Hill Library

2100 Buford Highway Buford, GA 30057

9,560

Lawrenceville Library 1001 Lawrenceville Highway

Lawrenceville, GA 30245 25,400

Norcross Library 5735 Buford Highway Norcross, GA 30071

19,800

Five Forks Library 2780 Five Forks Trickum Road

Lawrenceville, GA 30244 18,100

Collins Hill Library 455 Camp Perrin Road

Lawrenceville, GA 30043 18,670

Suwanee Library 361 Main Street

Suwanee, GA 30027 18,420

Centerville Library/Community Center

3025 Bethany Church Rd.

Snellville, GA 30039

19,800

Dacula Library 265 Camp Perrin Road

Dacula, GA 30019 18,480

Grayson Library 700 Grayson Parkway

Grayson, GA 30017 18,840

Hamilton Mill Library 3690 Braselton Highway

Dacula, GA 30019 18,700

Hooper-Renwick Themed Library 56 Neal Boulevard

Lawrenceville, GA 30046 10,000

Lilburn Branch Library 4817 Church Street Lilburn, GA 30047

18,390

Total Square Feet 289,960

Section 1C – Gwinnett County Airport

DOT Airport Office Administration Building

600 Briscoe Blvd.

Lawrenceville, GA 30045

2,400 Briscoe Field Control Tower

590 Briscoe Blvd.

Lawrenceville, GA 30045

Total Square Feet 3,150

BL097-23 Page 9

Section 1D - Gwinnett County Tag Offices

Snellville Tag Office 2280 Oak Road, Suite E

Snellville, GA 30078 2,400

Peachtree Corners Tag Office 5270 Peachtree Parkway, Suite

Norcross, GA 30092

1,400

North Gwinnett Tag Office 2735 Mall of Georgia Blvd

Buford, GA 30519 2,400

Total Square Feet 6,200

GRAND TOTAL FOR DEPARTMENT OF SUPPORT SERVICES 1,006,495

Section 2 - Gwinnett County Department of Police Services

Feet Location Square

Feet Police Headquarters

770 Hi-Hope Road Lawrenceville, GA 30043

68,500

Police Training Center 854 Winder Highway

Lawrenceville, GA 30043 28,640

Police Central Precinct 3125 Satellite Blvd Duluth, GA 30096

13,500 South Side Precinct

2180 Stone Drive Snellville, GA 30278-4022

10,500

Police Eastside Precinct 2273 Alcovy Road Dacula, GA 30019

16,648 Police Westside Precinct

6160 Crescent Drive Norcross, GA 30071

11,000

Police Northside Precinct 2735 Mall of Georgia Blvd

Buford, GA 30519 11,000

Gwinnett Police Annex 800 Hi-Hope Rd.

Lawrenceville, GA 30045 44,137

Bay Creek Precinct 185 Ozora Road

Grayson, GA 30052 12,117

Bay Creek (911 Center) 185 Ozora Road

Grayson, GA 30052 6,236

GRAND TOTAL FOR POLICE SERVICES 222,278

BL097-23 Page 10

Section 3 – Gwinnett County Department of Fire and Emergency Services

Facility Location Square Feet Instructions

Fire Station #01 165 Lawrenceville St.

Norcross, GA 30071 Ph # 678-518-5001

2,028 One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #02 12 Harmony Grove Rd.

Lilburn, GA 30047 Ph # 678-518-5002

1,040 One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #03 4394 Five Forks Trickum Rd

Lilburn, GA 30047 Ph # 678-518-5003

1,008 One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #04 5550 Spalding Dr.

Norcross, GA 30092 Ph # 678-518-5004

1,304 One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #05 3001 Old Norcross Rd.

Lawrenceville, GA 30045 Ph # 678-518-5005

3,269

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #06 3890 Johnson Dr.

Snellville, GA 30039 Ph # 678-518-5006

2,028

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #07 3343 Bunten Rd.

Duluth, GA 30096 Ph # 678-518-5007

3,269

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #08 2295 Brannan Blvd Grayson, GA 30017 Ph # 678-518-5008

1,874

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #09 & Medic I 1900 Five Forks Trickum Rd

Lawrenceville, GA 30044 Ph # 678-518-5009

2,023

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #10 1131 Rock Springs Road Lawrenceville, GA 30043

Ph # 678-518-5010

3,500

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #11 5885 Live Oak Pkwy Norcross, GA 30093 Ph # 678-518-5011

3,243

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

BL097-23 Page 11

Fire Station #12 2815 Lenora Church Rd.

Snellville, GA 30078 Ph # 678-518-5012

3,243

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #13 105 Main Street

Suwanee, GA 30024 Ph # 678-518-5013

3,500

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #14 & Medic II 1600 Highway 23 Buford, GA 30518 Ph # 678-518-5014

2,978

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #15 199 Scenic Hwy

Lawrenceville, GA 30045 Ph # 678-518-5015

3,500

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday – Friday

Fire Station #16 195 Dacula Rd.

Dacula, GA 30019 Ph # 678-518-5016

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #17 2739 Brooks Rd.

Dacula, GA 30019 Ph # 678-518-5017

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #18 1515 Mineral Springs Rd.

Hoschton, GA 30548 Ph # 678-518-5018

3,269

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #19 3275 N. Berkeley Lake Rd.

Duluth, GA 30096 Ph # 678-518-5019

1,916

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #20 & Youth Training Facility

1801 Cruse Rd.

Lawrenceville, GA 30044

Ph # 678-518-5020

3,024

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #21 470 Old Peachtree Rd.

Suwanee, GA 30024 Ph # 678-518-5021

2,142

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #22 2180 Stone Dr

Lilburn, GA 30047 Ph # 678-518-5022

2,142

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday -

BL097-23 Page 12

Fire Station #23 4355 Steve Reynolds Blvd

Duluth, GA 30096 Ph # 678-518-5023

1,874

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #24 2735 Mall of GA Blvd

Buford, GA 30519 Ph # 678-518-5024

3,269

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #25 3575 Lawrenceville Hwy.

Lawrenceville, GA 30044

Ph # 678-518-5025

1,874

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday – Friday

Fire Station #26 6075 Suwanee Dam Rd

Sugarhill, GA 30518 Ph # 678-518-5026

1,874

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #27 2825 Old Fountain Rd.

Dacula, GA 30019 Ph # 678-518-5027

1,874

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #28 3725 Rosebud Rd.

Loganville, GA 30052 Ph # 678-518-5028

1,874

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #29 2800 Thompson Mill Road

Buford, Ga 30519 Ph # 678-518-5029

1,874

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #30 1052 Ozora Road

Loganville, Ga 30052 Ph # 678-518-5030

3,269

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #31 1061 Collins Hill Road

Lawrenceville, Ga 30046 Ph # 678-518-4931

3,500

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Headquarters 408 Hurricane Shoals Rd NE

Lawrenceville, GA 30045 Ph # 678-518-4800

12,407 One (1) Carpet Cleaning One (1) Protector Application

BY APPOINTMENT ONLY

Logistical Support (Resource Management)

450 Hosea Rd.

Lawrenceville, GA 30045

1,183 One (1) Carpet Cleaning One (1) Protector Application

BY APPOINTMENT ONLY

BL097-23 Page 13

Fire Training Academy 3608 Braselton Hwy

Dacula, GA 30019 Ph # 678-518-6801

33,000 One (1) Carpet Cleaning One (1) Protector Application

BY APPOINTMENT ONLY

Fire College Annex Training Station 3600 Braselton Hwy.

Dacula, GA 30019 Ph # 678-518-6801

5,000 One (1) Carpet Cleaning One (1) Protector Application

BY APPOINTMENT ONLY

Apparatus Management 650 Swanson Dr.

Lawrenceville, GA 30045 Ph # 678-518-6590

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Facilities Management 1890 Five Forks Trickum Rd

Lawrenceville, GA 30045 Phone# 678-518-6500

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday –

GRAND TOTAL FOR FIRE SERVICES 123,325

BL097-23 Page 14

Section 4 – Gwinnett County Department of Community Services

Location Square Feet

Best Friend Park Gym 6224 Jimmy Carter Blvd.

Norcross, GA 30071

1,606 Lenora Park GYM 4515 Lenora Church Rd Snellville, GA 30058

Bethesda Park Aquatic Center 225 Bethesda Church Rd Lawrenceville, GA 30044

Lilburn Activity Building 788 Hillcrest Rd Lilburn, GA 30047

3,664

Bethesda Park Senior Center 225 Bethesda Church Rd Lawrenceville, GA 30044

6,170

Lucky Shoals Park Community Recreation Center 4651 Britt Rd Norcross, GA 30093

3,870

Bogan Park Community Recreation Center 2723 North Bogan Rd Buford, GA 30519

5,756

Mountain Park Activity Building 1063 Rockbridge Rd Stone Mountain, GA 30087

1,338

Bogan Park Aquatic Center 2723 North Bogan Rd Buford, GA 30519

Mountain Park Aquatic Center 1063 Rockbridge Rd Stone Mountain, GA 30087

Bogan Park Gym 2723 North Bogan Rd Buford, GA 30519

Mountain Park Depot 5050 Five Forks Trickum Rd Lilburn, GA 30047

1,856

Collins Hill Park Aquatic Center 2200 Collins Hill Rd Lawrenceville, GA 30043

Pinckneyville Park Community Recreation Center 4650 Peachtree Industrial Blvd.

Norcross, GA 30071

5,027

Dacula Park Activity Building 2735 Auburn Avenue Dacula, GA 30019

1,921

Rhodes Jordan Community Recreation Center 100 E. Crogan Street Lawrenceville, GA 30046

6,366

George Pierce Park Community Recreation Center 55 Buford Hwy Suwanee, GA 30024

6,318

Shorty Howell Park Activity Building 2750 Pleasant Hill Rd.

Duluth, GA 30096

3,907

Hudlow Tennis Center 6224 Jimmy Carter Blvd.

Norcross, GA 30071

2,035

West Gwinnett Park Aquatic Center 4488 Peachtree Industrial Blvd.

Norcross, GA 30071

GRAND TOTAL FOR COMMUNITY SERVICES 52,955

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Section 5 – Department of Water Resources

DWR Central Facility 684 Winder Hwy

Lawrenceville, GA 30045 59,658

Yellow River Water Reclamation Facility

858 Tom Smith Road Lilburn, GA 30047

2,443

Lanier Water Plant 2590 S. Waterworks Rd

Buford, GA 30518 1,900

Shoal Creek Water Plant 1755 Buford Dam Rd

Buford, GA 30518 5,246

The Water Tower 2500 Clean Water Court

Buford, GA 30519 28,000

Total Square Feet 97,247

BL097-23 Page 16

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID PACKAGE MAY RESULT IN REJECTION OF BID.

BID SCHEDULE

COMPANY NAME __________________________________________________________________________________________

ITEM

# DESCRIPTION APPROX.

ANNUAL QTY

UNIT PRICE

(per sq. ft.

or each)

TOTAL PRICE

1 Carpet Cleaning 2,011,270 sq. ft. $ $

2 Carpet Protector 200,000 sq. ft. $ $

3 Carpet Sanitization 50,000 sq. ft. $ $

4 Upholstery Cleaning 10,000 each $ $

5 Spot and Emergency Trip Charge 20 each $ $

BID TOTAL $

BL097-23 Page 17

BID SCHEDULE CONTINUED

Gwinnett County requires pricing to remain firm for the duration of the initial term of the contract. Failure to hold firm pricing for the initial term of the contract will be sufficient cause for Gwinnett County to declare bid non-responsive. Contract to begin October 25, 2023, or upon Board of Commissioners approval, whichever is later.

Unless otherwise noted, quoted prices will remain firm for four (4) additional one-year periods. If a percentage increase/decrease is a part of the renewal options, please note this in the space provided together with an explanation.

Renewal Option 1: % Increase % Decrease Explanation Renewal Option 2: % Increase % Decrease Explanation Renewal Option 3: % Increase % Decrease Explanation Renewal Option 4: % Increase % Decrease Explanation

Certification Of Non-Collusion in Bid Preparation Signature Date

The undersigned acknowledges receipt of the following addenda, listed by number and date appearing on each:

Addendum No. Date Addendum No. Date

In compliance with the attached specifications, the undersigned acknowledges all requirements outlined in the "Instructions to Bidders" and all documents referred to therein, if this bid is accepted by the Board of Commissioners within ninety (90) days of the date of bid opening, to furnish any or all of the items upon which prices are bid, at the price set opposite each item bid, delivered to the designated point(s) within the time specified in the bid schedule. By submission of this bid, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors should select their preferred method of electronic payment upon notice of award. For more information on electronic payments, please refer to the Electronic Payment information in the instructions to bidders.

Legal Business Name

Complete Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature Printed Name

Telephone Number E-mail Address

BL097-23 Page 18

COMPANY NAME __________________________________________________________________________________________

REFERENCES

Gwinnett County requests a minimum of three (3) references where work of a similar size and scope has been completed.

Note: References should be customized for each project, rather than submitting the same set of references for every project bid. The references listed should be of similar size and scope of the project being bid on. Do not submit a project list in lieu of this form.

1. Company Name

Brief Description of Project

Completion Date

Contract Amount $ Start Dates

Contact Person Telephone

E-Mail Address

2. Company Name

Contract Amount $ Start Date

3. Company Name

Contract Amount $ Start Date

BL097-23 Page

BL097-23 Provision of Carpet and Upholstery Cleaning Services on an Annual Contract

CONTRACTOR AFFIDAVIT AND AGREEMENT

(THIS FORM SHOULD BE FULLY COMPLETED AND RETURNED WITH YOUR SUBMITTAL)

By executing this affidavit, the undersigned contractor verifies its compliance with The Illegal Immigration Reform

Enhancements for 2013, stating affirmatively that the individual, firm, or corporation which is contracting with the Gwinnett County Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security] to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act, in accordance with the applicability provisions and deadlines established therein.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services or the performance of labor pursuant to this contract with the Gwinnett County Board of Commissioners, contractor will secure from such subcontractor(s) similar verification of compliance with the Illegal Immigration Reform and Enforcement Act on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the Gwinnett County Board of Commissioners at the time the subcontractor(s) is retained to perform such service.

E-Verify * User Identification Number Date Registered

Legal Company Name

Street Address

City/State/Zip Code

BY: Authorized Officer or Agent Date (Contractor Signature)

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

_______ DAY OF ______________________, 20_______

Notary Public My Commission Expires: ___________________________

* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is “E-Verify” operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

For Gwinnett County Use Only:

Document ID #________________

Issue Date: ___________________

Initials: ______________________

BL141-15

BL097-23 Provision of Carpet and Upholstery Cleaning Services on an Annual Contract Page 20

CODE OF ETHICS AFFIDAVIT

PLEASE RETURN THIS FORM COMPLETED WITH YOUR SUBMITTAL. SUBMITTED FORMS ARE REQUIRED

PRIOR TO EVALUATION.

In accordance with Section 54-33 of the Gwinnett County Code of Ordinances the undersigned bidder/proposer makes the following full and complete disclosure under oath, to the best of their knowledge, of the name(s) of all elected officials whom it employs or who have a direct or indirect pecuniary interest in or with the bidder/proposer, its affiliates or its subcontractors:

1. _________________________________________________________________________________________

Company Submitting Bid/Proposal

2. Please select one of the following:

No information to disclose (complete only section 4 below) Disclosed information below (complete section 3 & section 4 below)

3. If additional space is required, please attach list:

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

4. BY:

Authorized Officer or Agent Signature

Printed Name of Authorized Officer or Agent

Title of Authorized Officer or Agent of Contractor

Sworn to and subscribed before me this day of , 20

Notary Public

(seal)

Note: See Gwinnett County Code of Ethics Ordinance EO2011, Sec. 54-33. The ordinance will be available to view in its’ entirety at GwinnettCounty.com

BL097-23 Page 21

GWINNETT COUNTY, GEORGIA

LIST OF SUBCONTRACTORS

I do , do not , propose to subcontract some of the work on this project. I propose to Subcontract work to the following subcontractors:

NAME AND ADDRESS

TYPE OF WORK

COMPANY NAME

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SECURITY PRECAUTIONS AND REQUIREMENTS

PART 1- REQUIREMENTS

1. The successful contractor shall execute and provide a Gwinnett County Government Consent Form for each employee and subcontractor to be working on site. A criminal history will be run and approved prior to contractor’s employees / subcontractors permitted on site.

Once approved, said employees / subcontractors will be issued a contractor ID badge and this badge must be visibly worn at all times.

BL097-23 Page 23

GWINNETT COUNTY GOVERNMENT

Department of Support Services and Gwinnett County

Sheriff’s Office Consent Form

I, _____________________________________________________ hereby authorize the (Print Name)

Gwinnett County Sheriff’s Office to receive all criminal history and driving history records information pertaining to me, which may be in the files of any state or local criminal justice agency. I understand that permission for me to work within Gwinnett County facilities and receive an Identification Card for such purposes will be contingent upon the results of a complete background investigation; and I am aware that withholding information or making false statements on this form will be a basis for rejecting my submission for work within County facilities, or upon discovery, withdrawal of the permission to work within County facilities, and the required return of the associated County issued Identification Card.

I authorize any of the persons or organization referenced in this application to give to you all information concerning my criminal history record and driving history record, and any other information they might have, personal or otherwise, and release all such parties from all liability for any damage that may result from furnishing such information to you. I further authorize you to request and obtain any criminal history and driving history records from any federal, state, or local jurisdictions or law enforcement agencies and release all such parties from all liability for any damage that may result from furnishing such information to you.

I agree to these conditions and I hereby certify that all statement made by me on this application are true and complete.

Signature of applicant as usually written Date

BL097-23 Page 24

GWINNETT COUNTY GOVERNMENT

Consent Form Supplement

Instructions: Please type or print legibly in ink. All questions must be answered; if a question is not applicable, so state by indicating NA (not applicable). Please be specific when completing the form to ensure all information is complete, true, and correct. Omission of facts will be perceived as falsification and will be the basis for rejection of your submission, or upon discovery, withdrawal of the County issued ID and permission for work within County facilities.

Last Name _________________________________________ First Name _______________________________________

Middle Name _______________________________________ Sex ____________________ Race ___________________

Social Security Number ______________________________ Date of Birth ____________________________________

List any nicknames, maiden names and other names you have used ____________________________________

Current Address _______________________________________________________________________________________

Current Telephone Number ____________________________________________________________________________

List previous addresses for last five years:

Dates Street Address City State

Have you ever been convicted of or plead guilty or no contest to a felony or misdemeanor, excluding all offenses for which you were charged as a juvenile?

_____ Yes _____ No If yes, provide details ___________________________________________________________________________________

BL097-23 Page 25

List all traffic citations that you have received within the last five years:

Date Charge Location Disposition

Do you possess a valid driver’s license? _____ Yes _____ No

State _________________ License Number ___________________

Date of Expiration _________________ Restrictions ______________________

Do you hold or have you ever held a license in any state other than the one listed above?

_____ Yes _____ No

If yes, please indicate state(s) and approximate dates license(s) were held ___________________________

Have you ever had your license suspended or revoked? _____ Yes _____ No

If yes, provide details _________________________________________________________________________________

BL097-23 Page 26

Gwinnett County Sheriff’s Office

GEORGIA CRIME INFORMATION CENTER

AWARENESS STATEMENT

Access to Criminal Justice Information (CJI), as defined in Georgia Crime Information Center (GCIC) Council

Rule 140-1-.02 (amended), and dissemination of such information is governed by state and federal laws and the Rules of the GCIC Council. CJI cannot be accessed or disseminated by any personnel except as directed by superiors and as authorized by approved standard operating procedures. These standard operating procedures are based on controlling state and federal laws, relevant federal regulations, and the Rules of the GCIC Council.

O.C.G.A. §35-3-38 establishes criminal penalties for specific offenses involving obtaining, using, or disseminating criminal history record information (CHRI) except as permitted by law. The same statute establishes criminal penalties for disclosing or attempting to disclose techniques or methods employed to ensure the security and privacy of information or data contained in Georgia criminal justice information systems.

The Georgia Computer Systems Protection Act (Act), O.C.G.A. §16-9-90 et. seq., provides for the protection of public and private sector computer systems, including communications links to such computer systems. The Act establishes four criminal offenses, all major felonies, for violations of the Act: Computer Theft, Computer Trespass, Computer Invasion of Privacy, and Computer Forgery. The criminal penalties for each offense carry maximum sentences of fifteen (15) years in prison and/or fines up to $50,000.00, as well as possible civil ramifications. The Act also establishes Computer Password Disclosure as a criminal offense with penalties of one (1) year in prison and/or a $5,000.00 fine.

The Georgia Criminal Justice Information System (CJIS) Network is operated by the GCIC in compliance with O.C.G.A. §35-3-31. All databases accessible through CJIS Network terminals are protected by the Computer Systems Protection Act. Similar communications and computer systems operated by municipal/county governments are also protected by the Act.

By my signature below, I acknowledge that I have read and understand this Awareness Statement.

Print Name: _______________________________________________________________________

Signed: __________________________________ Date: ___________________________________

Witnessed: ________________________________ Date: ___________________________________

Cleophas Atwater Chief Deputy

2900 University Parkway Lawrenceville, GA

(770) 619-6500 Fax (770) 822-3115 Keybo Taylor, Sheriff

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STANDARD INSURANCE REQUIREMENTS

(For projects less than $1,000,000)

1. Statutory Workers' Compensation Insurance

(a) Employers Liability:

Bodily Injury by Accident - $100,000 each accident Bodily Injury by Disease - $500,000 policy limit Bodily Injury by Disease - $100,000 each employee

2. Commercial General Liability Insurance

(a) $500,000 limit of liability per occurrence for bodily injury and property damage

(b) The following additional coverage must apply:

1986 (or later) ISO Commercial General Liability Form Dedicated Limits per Project Site or Location (CG 25 03 or CG 25 04) Additional Insured Endorsement (Form B CG 20 10 with a modification for completed operations or a separate endorsement covering Completed Operations) Blanket Contractual Liability Broad Form Property Damage Severability of Interest Underground, explosion, and collapse coverage Personal Injury (deleting both contractual and employee exclusions) Incidental Medical Malpractice Hostile Fire Pollution Wording

3. Auto Liability Insurance

(a) $500,000 limit of liability per occurrence for bodily injury and property damage

(b) Comprehensive form covering all owned, non-owned, leased, hired, and borrowed vehicles

(c) Additional Insured Endorsement

(d) Contractual Liability

4. Umbrella Liability Insurance - $1,000,000 limit of liability

(a) The following additional coverage must apply Additional Insured Endorsement Concurrency of Effective Dates with Primary Blanket Contractual Liability Drop Down Feature Care, Custody, and Control - Follow Form Primary Aggregates: Apply Where Applicable in Primary Umbrella Policy must be as broad as the primary policy

5. Gwinnett County Board of Commissioners (and any applicable Authority) should be shown as an additional insured on General Liability, Auto Liability and Umbrella Liability policies.

6. The cancellation should provide 10 days notice for nonpayment and 30 days notice of cancellation.

7. Certificate Holder should read:

Gwinnett County Board of Commissioners

Lawrenceville, GA 30046-6935

8. Insurance Company, except Worker' Compensation carrier, must have an A.M. Best Rating of A-5 or higher. Certain

Workers' Comp funds may be acceptable by the approval of the Insurance Unit. European markets including those based in London and domestic surplus lines markets that operate on a non-admitted basis are exempt from this requirement provided that the contractor’s broker/agent can provide financial data to establish that a market is equal to or exceeds the financial strengths associated with the A.M. Best’s rating of A-5 or better.

BL097-23 Page 31

9. Insurance Company should be licensed to do business by the Georgia Department of Insurance.

10. Certificates of Insurance,…