Car Wash Services for Heavy Duty City Vehicles

The City of Lubbock, Texas, issued Request for Proposals 26-19376-SR on February 12, 2026, soliciting car wash services for heavy-duty city vehicles, including trash trucks and aerial units ranging from 37 to 125 feet. The procurement seeks a one-year initial contract with four optional one-year renewal periods, with services to be provided at multiple locations throughout Lubbock and potentially at worksites in Abernathy, Muleshoe, Wilson, and Lake Alan Henry. Contractors must operate drive-through truck wash facilities with minimum business hours from 8:00 A.M. to 5:00 P.M., Monday through Friday, excluding holidays, and must be fully equipped with vacuum systems, brush or brushless washing equipment, and trash receptacles using acid-free, environmentally friendly detergents and soaps. The City reserves the right to award contracts to multiple vendors based on cost and proximity of service locations, with pricing guaranteed for six months following approval and subject to adjustment thereafter based on Consumer Price Index or Product Price Index changes. Evaluation will be conducted using a 100-point scoring system allocating 60 points for cost, 15 points for qualifications and experience, 10 points for proposed services, 10 points for references, and 5 points for safety record. A mandatory pre-proposal meeting is scheduled for February 24, 2026, at 10:00 A.M. via Zoom teleconference, with sealed proposals due electronically or in hard copy to the Director of Purchasing and Contract Management by March 4, 2026, at 3:00 P.M.

No set-aside designations or restrictions limiting organizational types are specified in the solicitation documents. Contractors must maintain commercial general liability insurance of $1 million per occurrence with $2 million aggregate coverage and garage liability coverage of $2 million combined single limit, with the City named as additional insured, and must submit valid insurance certificates within ten business days of contract award. Required submittals include a Contact Person Form designating primary and alternate representatives, a completed Vendor Acknowledgement Form, an Insurance Affidavit, a Business Questionnaire, a Non-Collusion Affidavit (notarized), a Reference Form listing three current customers, a Safety Record Questionnaire disclosing OSHA citations from the past three years, environmental violations from the past five years, and criminal convictions within the past ten years, and a Conflict of Interest Questionnaire. The RFP documents do not identify any incumbent contractor or specify a budget range or award value, noting instead that the City makes no representation regarding minimum purchase quantities or guaranteed compensation volume.