Campus Wide HVAC Maintenance
Closed State & local contract opportunity Posted
- Solicitation number
- 59-59-Q6884
- State
- North Carolina
- Responses due
Opportunity facts
- Jurisdiction
Opportunity details come from evp.nc.gov. Updated .
About this opportunity
North Carolina A&T State University is seeking a comprehensive HVAC maintenance service provider through Request for Quote (RFQ) #59-Q6884 for campus-wide maintenance across all university-owned facilities. The procurement aims to establish a three-year contract with potential two-year renewal options, targeting preventive maintenance, inspections, minor repairs, and emergency response services for HVAC systems. Key deliverables include quarterly and annual preventive maintenance, 24/7 emergency response with a mandatory 2-hour response time, comprehensive system reporting, and adherence to OSHA, EPA, ASHRAE, and North Carolina Building Code requirements. The solicitation requires vendors to provide detailed pricing through Attachment A and demonstrate capabilities in maintaining academic, administrative, residential, and research facility HVAC systems. Critical dates include a mandatory pre-bid conference scheduled for 08-06-2025 at 10:00am and bid responses due on 08-15-2025 at 3:00pm Eastern Time. Evaluation criteria will likely assess vendor qualifications, pricing structure, response capabilities, technical expertise, and compliance with regulatory standards.
The RFQ includes a Historically Underutilized Businesses (HUB) supplemental vendor information form with a 10% diverse firm utilization goal, indicating a preference for minority or small business participation. Potential vendors must demonstrate financial stability, be prepared to undergo background checks, and provide customer references validating their HVAC service capabilities. While no specific incumbent vendor is mentioned, the university will provide site access and escort during service implementation. The contract emphasizes extended equipment lifespan, energy efficiency, and maintaining optimal indoor climate control across diverse university facilities. Though a specific budget range is not disclosed, the comprehensive nature of the services and the extensive campus infrastructure suggest a significant contract value. Vendors will be required to submit detailed invoices and work closely with university Facilities staff to ensure seamless HVAC system performance and maintenance.
Opportunity text
North Carolina A & T State University operates a wide range of academic, administrative, residential, and research facilities that rely heavily on heating, ventilation, and air conditioning (HVAC) systems for occupant comfort, energy efficiency, and the proper functioning of building systems. To ensure these systems operate at peak performance and to minimize disruptions caused by mechanical failures, the University requires a structured and reliable HVAC maintenance program. Purpose: The purpose of this agreement is to establish a campus-wide contract with a qualified HVAC service provider to deliver comprehensive preventive maintenance, inspections, minor repairs, and emergency response services for HVAC systems across all University-owned buildings. This agreement aims to extend equipment life, improve energy efficiency, reduce downtime, and ensure compliance with applicable safety and environmental regulations. The selected contractor will work in coordination with Facilities staff to maintain optimal climate control and indoor air quality for the university community.
Files
| File | Type | Posted |
|---|---|---|
| RFQ 59-6884 HVAC .pdf | ||
| Addendum 1 59-Q6884.doc | DOC document |
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