Campus payments, ID management, and campus commerce platform

The University of North Dakota's Procurement & Payment Services is seeking to procure a comprehensive campus payments, ID management, and campus commerce platform through a cooperative purchase from the E & I Cooperative Services contract CR001252 awarded to Transact Campus. The procurement involves multiple integrated services and hardware components, including IDX Core, Meal Plans, Stored Value, eAccounts for uCash, Online Photo Submission & Instant ID card production, integrations with GrubHub and Retail 365, C-Store Register Replacements, Cloud POS Hardware and Services, Mobile Credentials Services, and EDA Door Replacement. The university aims to replace its existing end-of-life Cbord payments platform with a more comprehensive solution that supports payments, mobile credentials, and access controls. The solicitation is specifically for Grand Forks County and will be open for electronic submissions through the State Procurement Office Online system, with a response deadline of June 19th, 2025 at 5:00 PM CT. The procurement process considered a competitive solicitation that directly contacted 23 suppliers in the campus commerce space, with Transact Campus selected based on their extensive experience serving over 1,800 colleges and universities.

The contract opportunity does not explicitly specify set-aside designations or restrictions on respondent organizations. Transact Campus is positioned as the incumbent vendor, having been selected through a competitive solicitation process. The proposed contract has an initial term ending 09/30/2029 with one additional five-year renewal option available, representing a potential nine-year total engagement. The anticipated project cost is projected at $982,315 for the first five years, which includes one-time implementation costs, hardware replacement, and ongoing annual software subscriptions, licenses, and maintenance. The procurement involves replacing existing infrastructure with new integrated campus commerce technology, requiring careful consideration of current systems and potential integration challenges. The university believes the E&I contract award offers competitive pricing and represents the best interest of the state, with the selected platform designed to provide comprehensive campus payment and credential management solutions.