SPO-notice-cooperative-Transact.pdf

UNIVERSITY OF NORTH DAKOTA

Procurement & Payment Services 1301 Ralph Engelstad Arena Drive

Grand Forks, ND 58202

NOTICE OF INTENT TO MAKE A COOPERATIVE PURCHASE

6/09/2025

The University of North Dakota intends to participate in a cooperative contract pursuant to North Dakota Century Code 54-44.4-13. The purpose of this notice is to determine if other sources are available and whether the procurement method is appropriate.

Vendors are permitted to submit bids or proposals for equivalent commodities or services in response to this notice. A party interested in providing these commodities or services is instructed to submit a written response to the Procurement Officer by the response deadline.

PURCHASING AGENCY: UNIVERSITY OF NORTH DAKOTA

PURCHASE DESCRIPTION: The University intends to enter into an agreement to make purchases from the competitively solicited E&I Cooperative Services contract CR001252 awarded to Transact Campus.

The Transact Campus contract offers comprehensive solutions for payments, ID management, and campus commerce. Payments options include ePayment, eMarket, processing, cashiering, billing, and plans. Campus ID includes mobile credentials, meal plans, stored value, photo submission, events, access, printing, vending, and laundry. Commerce solutions feature cloud POS, mobile ordering, kiosks, registers, retail, concessions, and off-campus merchant solutions.

The University intends to participate on the contract for up to 9 years – the Initial Term ends 09/30/2029 with one five-year renewal remaining.

Specific Services and Hardware the University intends to purchase include:

IDX Core, Meal Plans, Stored Value.

eAccounts for uCash.

Online Photo Submission & Instant ID card production.

Integrations for UND’s partners GrubHub and Retail 365 C- Store Register Replacements, Cloud POS Hardware and Services Mobile Credentials Services and Fees, EDA Door Replacement

The anticipated project cost, including one-time implementation and hardware replacement, plus on-going annual software subscriptions/licenses/maintenance, is projected at $982,315 over the first five years of the contract.

JUSTIFICATION: The University seeks an integrated campus commerce platform including payments, mobile credentials, and access controls to support ongoing campus operations. The University’s existing Cbord payments platform is at end-of-life. The 2024 merger of the two largest suppliers in the campus payments space saw Roper Technologies, the parent company of Cbord, acquire Transact Campus.

Transact has been serving the higher education space for over 50 years and assists over 1,800 colleges and universities with their technology needs. The E&I solicitation was publicly noticed and 23 suppliers in the campus commerce space were directly contacted to submit proposals, and resulted in two awards, one vendor for K-12, and Transact Campus for higher ed. The University believes that the E&I contract award offers competitive pricing and is in the best interest of the state to procure via the cooperative contract.

QUESTIONS

A vendor may contact the Procurement Officer to discuss whether its proposed solution meets the requirements. Submit any questions or requests for clarification to the Procurement Officer as soon as possible and before the response deadline.

Tom Scrivener Chief Procurement Officer E-mail: Thomas.scrivener@und.edu Telephone: 701-777-2126 TTY Users call: 7-1-1

RESPONSE FORMAT:

Vendors interested in submitting a response to this notice must provide the following information for consideration:

• Company Information: Provide the name of the firm, address, and website, if available.

• Contact Information: Provide the name of a contact person, telephone number, and email address.

• Specifications: Vendors are instructed to examine the Purchase Description included in this notice. When preparing your response to this notice, provide a point-by-point response to each of the described requirements. Provide detailed specifications demonstrating that the offered solution meets or exceeds the requirements stated in this notice. Provide any available documents and links to information available on the vendor’s website.

• Value-Added: Vendors may provide information about value-added features, functionality, alternatives, and additionally available components or services that are not specifically identified in the purchase description within the notice.

• Cost: Provide detailed cost information, including any applicable shipping and handling.

Responses may include pricing for any offered value-added options.

RESPONSE DEADLINE: June 19th, 2025 at 5:00 PM CT

RESPONSE INSTRUCTION:

ELECTRONIC SUBMISSION REQUIRED: An interested party must electronically submit their response through the State Procurement Office Online system (SPO Online) by the response deadline. This solicitation is posted on SPO Online: https://apps.nd.gov/csd/spo/services/bidder/main.htm. Upload instructions are provided below. Make sure to include your name and e-mail address when uploading responses to SPO Online.

DO NOT WAIT UNTIL THE “LAST MINUTE” TO SUBMIT A RESPONSE. We recommend uploading responses 24 hours prior to the response deadline.

Bidder must begin the electronic submission process well in advance of the response deadline to allow for transmission and resolution of any technical difficulties. Be advised that the STATE is not responsible for a vendors failure to timely submit a response due to any technical difficulties. If you experience any technical difficulties, contact the Procurement Officer listed in this notice or the State Procurement Office at infospo@nd.gov or 701.328.2740.

If documents are in the process of being uploaded when the response deadline occurs, the upload process will stop. The attempted submission will not be uploaded successfully and is ineligible for consideration. The STATE takes no responsibility for electronic submissions that are captured, blocked, filtered, quarantined, or otherwise prevented from uploading by any anti-virus software or other security software.

1. This solicitation is posted on SPO Online at: https://apps.nd.gov/csd/spo/services/bidder/main.htm

2. Select “Recent Solicitations” and find this solicitation. Solicitations are listed by close date.

3. Use “Upload Response” to upload a maximum of five (5), clearly labeled documents before the response deadline.

4. Offerors must upload their response as requested in the response instruction section of this notice.

5. The maximum file size allowed is 50mb per file.

6. There is a 50 character file name limitation for the document being uploaded.

7. There is 75 character limit in the TITLE field within SPO Online.

8. All SPO Online field entries must be alphanumeric. Dashes and underscores are allowed; however, the system does not accept other special characters such as apostrophes, & symbols, or quotation marks, etc.

9. DO NOT submit documents that are embedded (zip files), movies, wmp, encrypted, or mp3 files.

10.The vendor will receive an email confirmation from infospo@nd.gov that the upload response was received including the “File Description” for the uploaded files. Review this email to ensure all files were successfully uploaded. If the vendor does not receive an email confirmation, the upload was not successful, and you will need to upload the files again. If the vendor does not receive an email confirmation after the reattempt, contact the Procurement Officer listed in this notice or the State Procurement Office at infospo@nd.gov or 701.328.2740.

Visit https://www.omb.nd.gov/sites/www/files/documents/doing-business-with-the-state/procurement/spo-electronic-response-external-job-aid.pdf for the SPO Electronic Response Job Aid which describes how to submit an electronic response.

https://apps.nd.gov/csd/spo/services/bidder/main.htm mailto:infospo@nd.gov https://apps.nd.gov/csd/spo/services/bidder/main.htm mailto:infospo@nd.gov mailto:infospo@nd.gov https://www.omb.nd.gov/sites/www/files/documents/doing-business-with-the-state/procurement/spo-electronic-response-external-job-aid.pdf https://www.omb.nd.gov/sites/www/files/documents/doing-business-with-the-state/procurement/spo-electronic-response-external-job-aid.pdf