Camp Dawson Backflow Preventer(s) Replacement

The West Virginia Department of Administration Purchasing Division, on behalf of the Adjutant General's Office, Division of Engineering and Facilities, has issued a Centralized Request for Quote (CRFQ) seeking bids for the replacement of ten backflow preventers at Camp Dawson Army Training Site in Kingwood, West Virginia. The scope of work encompasses the provision of all labor, materials, tools, equipment, supplies, and supervision necessary to replace backflow preventers that failed recent inspection in multiple buildings, with work to be performed according to attached drawings, plans, and specifications. Vendors must possess a current West Virginia contractor's license and must submit a five percent bid bond, 100 percent performance bond, and 100 percent labor and material payment bond prior to award. The solicitation requires a one-year warranty on all parts, labor, and materials, and pricing must be submitted as a flat fee for all services with payment made in arrears upon receipt of proper invoices. A mandatory pre-bid meeting was held on August 19, 2025, at 9:30 a.m. EST at Building 301-Post Engineering, with vendor technical questions due by 11:00 a.m. EST on August 26, 2025. Bids are due by September 3, 2025, at 1:30 p.m. EST, with bid opening to follow at the Department of Administration Purchasing Division in Charleston, West Virginia. Vendors are requested to honor pricing for 90 days from the bid opening date.

The contract is structured as a one-time purchase with a completion requirement established upon notice to proceed, contingent upon receipt of federal funding, and includes liquidated damages of $1,500 per day of delay plus a one-time fixed cost of $1,250 for Staff Judge Advocate review if work is not completed after the contract completion date. All work is subject to Davis-Bacon wage rates, local labor market hiring requirements mandating that 75 percent of employees be sourced from the local labor market, drug-free workplace requirements, and compliance with the ICC International Energy Conservation Code and ANSI/ASHRAE/IESNA Standard 90.1-2007. Access to Camp Dawson requires Real ID documentation and advance coordination with the Project Manager, with two business days' notice required for access and deliveries. No specific set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information have been identified in the solicitation documents. The budget range or award value has not been publicly disclosed; however, the commodity code assigned is 72101510, and the contract identifier is CRFQ 0603 ADJ2600000006, Version 2. For additional information, vendors should contact David H. Pauline at the Department of Administration Purchasing Division at 304-558-0067 or david.h.pauline@wv.gov.