Camera Systems Integrator and Installation RFP

The State of Michigan Department of Technology, Management and Budget issued a Request for Proposal on June 7, 2018, for Camera Systems Integrator and Installation services to support an Enterprise Networked Camera Solution comprising approximately 800 cameras across more than 50 locations statewide, including downtown Lansing, the State Secondary Complex, and outstate facilities in Detroit, Jackson, Grand Rapids, Flint, Escanaba, and Saginaw. The selected vendor must provide complete camera installation services, equipment, and labor; maintain Verint Video Management System (VMS) software on 20+ camera servers and appliances; provide Verint Gold Support maintenance; and possess working knowledge of integration with Honeywell EBI card and Code Blue emergency phone systems, with all systems monitored 24/7 by Central Control staff. Required qualifications include preferred Verint partner status, a minimum of five years' experience, and authorized reseller credentials for both Axis and Verint camera equipment. The vendor must also deploy a consistent onsite service technician for 8 hours weekly, maintain a 24/7 service desk within 2 hours of the Joint Operations Center, deliver quotes within 10 business days, complete delivery within 12 business days of order, and complete installation within 7 business days of delivery. Technical evaluation criteria consist of Product Quality (35 points), Service Capabilities (25 points), Delivery Capabilities (25 points), and Vendor Questions Worksheet (15 points), with proposals requiring a minimum of 80 points to proceed to pricing evaluation. Questions from bidders were due by June 28, 2018, with proposals due July 19, 2018, at 3:00 p.m. Eastern; the anticipated contract start date is September 1, 2018, for a three-year initial term through August 31, 2021, with two optional one-year renewals available.

The State reserves consideration of qualified disabled veteran status under MCL 18.1261 and overall economic impact in its award decision, though no specific set-asides are designated for disadvantaged enterprises or minority-owned businesses. The solicitation requires firm pricing for the entire contract length with adjustments permitted only for documented changes in actual contractor costs subject to State approval; the pricing schedule encompasses equipment categories including Verint video management system appliances and licensing, IP cameras from multiple manufacturers (Aercont Vision, AXIS, Pelco, and Verint), thermal imaging cameras, encoder/decoder equipment, camera mounts, door station systems, and power, networking, and miscellaneous accessories, along with itemized labor rates for installation, programming, and after-hours calls. The contract is structured under the State's master service agreement template for commercial off-the-shelf (COTS) software with hardware, establishing pricing through License Fees, Implementation Fees, and Support Services Fees components, with support services commencing 90 days after the software enters full production. The State may extend the contract to MiDEAL members and other states at established contract prices, and contracts exceeding $500,000 require State Administrative Board approval. No incumbent vendor or specific contract value range is identified in the available documentation; however, the scope and complexity of installing 800 cameras across 50+ locations with comprehensive support services suggests a substantial procurement valued well above the $500,000 threshold requiring board approval.