Camera Equipment

Westchester Community College's Purchasing Department is seeking competitive quotations for a comprehensive audiovisual equipment procurement through Request for Quotation (RFQ) 6408. The solicitation involves acquiring six distinct line items: two Panasonic UE40 4K30 HDMI PTZ Cameras with accompanying wall mounts, two Samsung DU7200 Series 65" 4K HDR Smart LED TVs, two Gabor Tilting Wall Mounts for 42-90" displays, two MXL AC-404 Portable USB Boundary Conferencing Microphones, and two Star Tech Ultra HD 4K HDMI over Cat 5e/6 HDBaseT Extender Kits. The RFQ was issued on 06/20/2024, with quotes due on 08/21/2024 at 2:00 PM, to be delivered to the Receiving Arena at 75 Grasslands Road in Valhalla, New York. Vendors are required to quote prices directly on the RFQ document, with bids remaining valid for 45 days after opening. The college reserves the right to award by individual item, grouped items, or lot, and all submitted responses may be considered public records under New York State Freedom of Information Law.

The procurement opportunity encourages participation from businesses owned by persons of color, women, and service-disabled veterans, offering them specific bidding opportunities. Bidders must certify independent pricing, demonstrate no collusion, and maintain a sexual harassment prevention policy. The college requires vendors to provide new equipment and guarantee that pricing will not exceed rates offered to similar customers in comparable industries. While no specific budget or contract value is explicitly stated, the college maintains strict procurement policies, including tax exemption for purchases and dock delivery terms. Vendors must be prepared for potential rejection of incorrect or faulty items, with the understanding that failure to meet delivery specifications could result in removal from the bidders list. The solicitation covers Westchester County and is specifically issued by Westchester Community College, with no indication of an incumbent vendor or existing infrastructure replacement requirements.