Calibration Services for Electrical Test Equipment

The City of Pasadena Water & Power (PWP) is seeking a vendor to provide on-site calibration services for electrical test equipment within the Power Delivery Division. The procurement involves comprehensive calibration of 86 units of electrical test equipment located at the Power Delivery City Yards, with a specific focus on maintaining precision and compliance for various electrical diagnostic instruments. The contract will run from July 1, 2023, to June 30, 2024, with vendors required to submit electronic proposals through the City's eProcurement Portal by 3:00 pm on May 30, 2023. Potential bidders must submit a comprehensive pricing proposal covering all calibration service costs, including travel, lodging, and incidental expenses. The City will evaluate bids based on the lowest Grand Total Price and award the contract to a responsive and responsible bidder. Key requirements include completing calibration for equipment from manufacturers like Fluke, Megger, and AVO, with an annual calibration cycle for instruments such as digital multimeters, power meters, insulation testers, and specialized diagnostic tools. Vendors must also submit questions by May 24, 2023, at 3:00 pm and be prepared to provide additional documentation within 10 calendar days of notification.

The solicitation includes several vendor compliance requirements, with a focus on promoting diversity and local employment. Vendors must complete optional forms including a Vendor Questionnaire (Form AA-1), Project Workforce Utilization form (Form AA-2), and Current Permanent Workforce Utilization form (Form AA-3), which collect information about equal employment opportunity practices and workforce composition. While no specific set-aside designations are explicitly mentioned, the forms suggest a preference for vendors demonstrating commitment to diverse hiring practices and potential local employment. Vendors must provide their Unique Entity Identifier (UEI) from SAM.gov, with failure to do so potentially resulting in a non-responsive bid. The documentation requirements also include a Disclosure of Lobbying Activities form and potential Pasadena Business License verification. Although a specific budget range is not detailed in the provided documents, the comprehensive nature of the calibration services and the equipment list suggests a substantial contract value for the selected vendor. The City emphasizes thorough vendor evaluation, requiring detailed documentation of relevant project experience and technical capabilities.