Cafeteria Equipment

Escambia County School District is soliciting bids for Invitation to Bid #231602, which seeks to procure cafeteria equipment and optional installation services for schools across the district. The procurement aims to establish a purchase agreement for 37 different equipment items, including shelving units, refrigerators, mobile food counters, ovens, and ice machines, with an initial contract term from July 1, 2023, through June 30, 2024, and potential for two additional one-year renewals. Evaluation criteria will focus on price, quality, availability, and responsiveness, with the district reserving the right to award by lot or individual item. The bid requires vendors to provide comprehensive documentation, including unit pricing, installation/labor costs, warranty information, and multiple attachments such as drug-free workplace certifications and debarment declarations. Proposals are due on May 11, 2023, at 1:30 PM CST, and must be submitted to the Purchasing Department at 75 N. Pace Blvd., Pensacola, Florida 32505, with specific submission requirements for product/warranty literature and alternate product evaluations.

The procurement appears to have no specific set-aside designations for disadvantaged enterprises, and the solicitation is open to vendors capable of meeting the comprehensive technical specifications and compliance requirements. Vendors must comply with federal regulations, including Buy American provisions and civil rights standards, and demonstrate a drug-free workplace. Pricing is expected to remain firm for the contract term, with potential price adjustments after 90 days subject to documentation and district approval. While specific budget ranges are not explicitly stated, the breadth of equipment types suggests a potentially significant procurement value. Vendors must provide contact information, product specifications, pictures, drawings, and references to be considered responsive. The district will require vendors to email completed documentation to specific contacts: Shelby Stidham (sstidham@ecsdfl.us), with copies to Jasper Simmons (jsimmons1@ecsdfl.us) and Patrick Thompson (PThompson@ecsdfl.us).