Cadet Medical Services MCAS 24MCAS-031

The West Virginia Department of Administration Purchasing Division, on behalf of the Adjutant General's Office and Mountaineer Challenge Academy-South (MCAS), issued a Centralized Request for Quote (CRFQ 0603 ADJ2500000026) for comprehensive medical services to support approximately 240 residential cadets, ages 16-18, during two twenty-two-week academic cycles annually. The procurement seeks both nursing and physician services on an hourly basis, with required deliverables including physical examinations with color blindness screening and pregnancy testing, immunizations (Diphtheria-Tetanus booster and Meningococcal vaccine), tuberculosis screening, on-site sick call and triage services Monday through Friday from 0700-0800 hours, medication management and dispensing, and opening day registration coordination services. The selected vendor must maintain physician privileges at Montgomery General Hospital, operate an office practice within twenty miles of the MCAS-South facility in Montgomery, West Virginia, and provide on-call telephone support after regular business hours. Required qualifications include maintaining Commercial General Liability Insurance of $1,000,000, Automobile Liability Insurance of $1,000,000, and Professional/Malpractice/Errors and Omissions Insurance of $1,000,000. Vendor technical questions were due by September 11, 2024, at 11:00 a.m. EST, with proposals due by September 19, 2024, at 1:30 p.m. EST. The contract will commence October 1, 2024, for an initial one-year term with options for three successive one-year renewal periods. Award will be made to the vendor providing the lowest overall total cost meeting all specifications, with pricing submitted on the provided Exhibit A pricing template for physical examinations, immunizations, and separate hourly rates for nurse and physician services.

The solicitation does not specify set-asides or restrictions on organization types responding to this opportunity. The vendor is responsible for all travel, mileage, and consumable medical supply costs, which may be incorporated into quoted hourly rates or flat fees. Most financial compensation will be generated through patient billing for insured and uninsured cadets, with the vendor responsible for all billing coordination and insurance pre-authorization; the State of West Virginia will invoice only for hourly rates related to on-site sick call coordination, medication management, and opening day registration. Vendors must acknowledge receipt of all addenda to avoid bid disqualification, and acknowledgments must be submitted with the proposal. While no specific budget range is provided in the solicitation documents, the contract value will be determined by the vendor's quoted hourly rates for nursing and physician services and the actual utilization hours required to meet the medical needs of the academy. No incumbent vendor or current contractor information was identified in the available documentation.