Addendum 1.pdf
PDF 359 KB Posted
- Attached to
- Cadet Medical Services MCAS 24MCAS-031
- Solicitation number
- CRFQ 0603 ADJ2500000026 2
- Issued by
- Monongalia County, West Virginia
About this file
This Addendum 1 modifies the Centralized Request for Quote (CRFQ) ADJ2500000026 issued by the State of West Virginia Department of Administration Purchasing Division for Cadet Medical Services at the Mountaineer ChalleNGe Academy (MCAS). The solicitation seeks hourly medical services comprising nursing and physician care on an as-needed basis, with pricing to be submitted for both nursing and physician hourly rates. The bid closing date remains September 19, 2024, at 1:30 p.m. Eastern Standard Time. The addendum addresses vendor technical questions regarding service delivery and provides the updated 2025 class calendar, which reflects a schedule change from the original bid. Classes are now scheduled for January through June and July through December sessions, with specific opening dates, leave periods, and graduation dates identified. The contract will serve the Adjutant General's Office locations in Charleston and Montgomery, West Virginia.
The addendum clarifies that physician presence is not required for all estimated hours and that service provision discretion rests with the vendor, who may deploy either nursing or physician staff based on medical necessity. Vendors must acknowledge receipt of all addenda to avoid bid disqualification, and all acknowledgments should be submitted with the proposal. No modifications to solicitation specifications, award dates, or contract terms were made in this addendum beyond the calendar update and vendor question responses. Additional documentation, including the vendor technical questions responses and the 2025 class calendar, are incorporated as attachments and become binding components of the solicitation.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Exhibit A for Medical Services 9-6-2024.xlsx | XLSX spreadsheet | |
| CRFQ ADJ25_26 Solicitation Documents.pdf | ||
| Final_CRFQ_0603_ADJ2500000026_1_WV_CRFQ_FORM.PDF | ||
| Final_CRFQ_0603_ADJ2500000026_2_WV_CRFQ_FORM.PDF |
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Text version
Date Printed: Sep 11, 2024 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Centralized Request for Quote
Proc Folder: 1508883 Reason for Modification:
Doc Description: Cadet Medical Services MCAS
24MCAS-031
Addendum No. 1
Proc Type: Central Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2024-09-11 2024-09-19 13:30 CRFQ 0603 ADJ2500000026 2
BID RECEIVING LOCATION
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
David H Pauline 304-558-0067 david.h.pauline@wv.gov
Vendor Signature X FEIN# DATE
All offers subject to all terms and conditions contained in this solicitation
Date Printed: Sep 11, 2024 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05
ADDITIONAL INFORMATION
Addendum No. 1
To provide responses to the Vendor Technical Questions, see attached.
To provide calendar for 2025, see attached.
Bid opening remains September 19, 2024, at 1:30 pm., est.
No other changes.
INVOICE TO SHIP TO
ADJUTANT GENERALS
OFFICE
ADJUTANT GENERALS
OFFICE
1703 COONSKIN DR 305 FAYETTE PIKE
CHARLESTON WV MONTGOMERY WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Cadet Medical Services
Nurse
1.00000 HOUR
Comm Code Manufacturer Specification Model #
85121500
Extended Description:
See Exhibit "A" to input pricing
Medical Services - Nursing hourly rate
Date Printed: Sep 11, 2024 Page: 3 FORM ID: WV-PRC-CRFQ-002 2020/05
INVOICE TO SHIP TO
ADJUTANT GENERALS
OFFICE
ADJUTANT GENERALS
OFFICE
1703 COONSKIN DR 305 FAYETTE PIKE
CHARLESTON WV MONTGOMERY WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Cadet Medical Services
Physician
1.00000 HOUR
Comm Code Manufacturer Specification Model #
85121500
Extended Description:
See Exhibit "A" to input pricing
Medical Services - Physician hourly rate
SCHEDULE OF EVENTS
Line Event Event Date 1 Vendor Technical Questions Due By 11:00 am., est. 2024-09-11
SOLICITATION NUMBER: CRFQ ADJ2500000026
Addendum Number: 1
The purpose of this addendum is to modify the solicitation identified as (“ADJ2500000026”) to reflect the change(s) identified and described below.
Applicable Addendum Category:
☐ Modify bid opening date and time.
☐ Modify specifications of product or service being sought.
☒ Attachment of vendor questions and responses.
☐ Attachment of pre-bid sign-in sheet.
☐ Correction of error.
☒ Other.
Description of Modification to Solicitation:
1. To provide responses to the Vendor Technical Questions, see attached.
2. To provide Calendar 2025, see attached.
3. The bid opening date remains September 19, 2024, at 1:30 pm., est.
4. No other changes.
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
ADDENDUM 1 for CRFQ ADJ2500000026
Q1. Given the revisions to the pricing page of this solicitation, must a doctor be on site for all the estimate hours? As 4.1.7 of the RFQ states that "vendor will provide a medical technician or medical assistant under supervision". The pricing page estimates equal hours for doctor and nurse during the care and medication management. Is that solely for average cost per hourly rate purposes?
A1. Yes. It is at the Vendor’s discretion whether a nurse or doctor is necessary for services. We just want to know the hourly rate for if a nurse comes or a doctor (physician) comes.
Q2. Are you able to provide a school calendar as there is confusion whether the session are October-April and April-October or January -June and June-January.
A2. The classes have been changed to the January & July dates. Please see the new calendar attached for the first class in January. The July dates haven’t been scheduled yet. It was decided after this was bid out the first time to change the class schedule.
Sun Mon Tues Wed Thurs Fri Sat Sun Mon Tues Wed Thurs Fri Sat 1 2 3 4 1 2 3 4 5
5 6 7 8 9 10 11
OPENING DAY
6 7 8 9 10 11 12
12 13 14 15 16 17 18 13 14 15 16 17 18 19
19 20 21 22 23 24 25 20 21 22 23 24 25 26
26 27 28 29 30 31 27 28 29 30
FIRST LEAVE
Sun Mon Tues Wed Thurs Fri Sat Sun Mon Tues Wed Thurs Fri Sat
1 1 2 3
2 3 4 5 6 7 8 4 5 6 7 8 9 10
9 10 11 12 13 14 15 11 12 13 14 15 16 17
16 17 18 19 20 21 22
SECOND LEAVE
18 19 20 21 22 23 24
23 24 25 26 27 28 25 26 27 28 29 30 31
Sun Mon Tues Wed Thurs Fri Sat Sun Mon Tues Wed Thurs Fri Sat
1 1 2 3 4 5 6 7
2 3 4 5 6 7 8
GRADUATION
8 9 10 11 12 13 14
9 10 11 12 13 14 15 15 16 17 18 19 20 21
16 17 18 19 20 21 22 22 23 24 25 26 27 28
23 24 25 26 27 28 29 29 30
30 31
JANUARY APRIL
Sunday, January 19, 2025 By Appointment/MONTGOMERY
MCA FACILITY/MONTOMERY
Begins: Fri, March 7, 2025 Ends: Tuesday, March 11, 2025
MCA Facility/Montgomery
Begins: Friday, May 23, 2025 Ends: Tuesday May 27, 2025 MCA/Facility/Montgomery
MARCH JUNE
Friday, June 20, 2025 10:00 am
FEBRUARY MAY
Mountaineer ChalleNGe Academy Class 1-25 South Calendar
ADDENDUM ACKNOWLEDGEMENT FORM
SOLICITATION NO.: CRFQ ADJ2500000026
Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.
Failure to acknowledge addenda may result in bid disqualification.
Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.
Addendum Numbers Received:
(Check the box next to each addendum received)
☒ Addendum No. 1 ☐ Addendum No. 6
☐ Addendum No. 2 ☐ Addendum No. 7
☐ Addendum No. 3 ☐ Addendum No. 8
☐ Addendum No. 4 ☐ Addendum No. 9
☐ Addendum No. 5 ☐ Addendum No. 10
I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.
Company
Authorized Signature
Date
NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.
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| ADDENDUM 1 for CRFQ ADJ2500000026 1.pdf |
| Copy of Class Calendar 1-25 South.pdf |
| Sheet1 |
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