Cacapon State Park Lodge Roof Replacement

The West Virginia Department of Administration Purchasing Division is seeking construction services for the Cacapon State Park Lodge Roof Replacement project through a Centralized Request for Quote (CRFQ) on behalf of the Division of Natural Resources. The procurement focuses on roof replacement for a portion of the main lodge and conference center located at 818 Cacapon Lodge Drive in Berkeley Springs, Morgan County, West Virginia. Two base bid options are available: fluid-applied roof restoration with full reinforcement fabric coverage or shingle roof replacement with new gutters, downspouts, and trim. Vendors must attend a mandatory pre-bid meeting scheduled for November 7, 2025, at 2:00 PM at the project site and submit written questions by November 14, 2025, at 4:00 PM ET. Bid proposals are due December 3, 2025, at 1:30 PM ET, with the contract requiring completion within 180 days from the notice to proceed. Comprehensive project specifications include roof preparation, insulation replacement, fluid-applied coatings with reinforcement fabric, and metal flashing installation. Pricing must be submitted as a lump sum for all labor, materials, and equipment, with unit prices available for specific replacement components.

All vendors must be registered with the West Virginia Purchasing Division and possess a valid West Virginia contractor's license. The apparent successful bidder will be required to provide a 5 percent bid bond, 100 percent performance bond, 100 percent labor/material payment bond, and a two-year maintenance bond covering the roofing system. Insurance requirements include commercial general liability insurance of at least $1,000,000 per occurrence and automobile liability insurance of at least $500,000 per occurrence. A drug-free workplace affidavit must be submitted with the bid, and the project is not subject to Davis-Bacon wage rates. Progress payments will be made monthly with 10 percent retainage, which will be partially released upon substantial completion. While no specific set-aside designations or incumbent vendor information is provided, liquidated damages of $250 per day will be assessed for failure to meet the contract end date. The project will involve invoicing through the Division of Natural Resources in Charleston, West Virginia, with final payment processed after completion of all project closeout requirements and submission of final application for payment documentation.