Cacapon Resort State Park Ph2 Trails - "Lowlands"

The West Virginia Department of Administration Purchasing Division, on behalf of the Division of Natural Resources, is procuring construction services for Phase II of the Cacapon Resort State Park Mountain Bike Trails project, specifically the "Lowlands" trail phase located in Berkeley Springs, West Virginia, in Monongalia County. The scope of work encompasses the construction of approximately 15.54 miles (82,040 linear feet) of single-track mountain bike trails featuring brushing, tread construction, rip rap dissipators, climbing and descending turns, trail hubs, site-crafted compost logs, boardwalks, rock armor, rock walls, and bridges across designated trail segments. The project is a Centralized Request for Quote (CRFQ) issued as a fixed period contract requiring substantial completion by day 485 and final completion by day 545 from notice to proceed, with no renewal options, and includes a mandatory one-year maintenance service period following substantial completion. Bidders must be qualified contractors with a minimum of three years of experience with similar trail construction work and must comply with Davis-Bacon prevailing wage requirements and sustainable trail building standards, including IMBA's Trail Solutions and USFS Trail Construction standards. All work must adhere to federal requirements including Executive Order 11246, the Clean Air Act, Clean Water Act, and the Copeland Anti-Kickback Act, with compliance with West Virginia Department of Environmental Protection stormwater construction permits and erosion and sedimentation control measures. The bid submission process includes a mandatory pre-bid meeting held on June 26, 2025, at noon ET; vendor questions due by July 3, 2025, at 4:00 PM ET; and bids due July 21, 2025, at 1:30 PM ET (extended from the original July 17 deadline via Addendum #1) to the Department of Administration Purchasing Division at 2019 Washington Street East, Charleston, West Virginia 25305. Pricing shall be submitted as a lump sum for the base bid with unit prices for 31 line items covering various trail segments and construction elements, with evaluation criteria including contractor qualifications, compliance with all technical specifications, and adherence to contract timelines.

The solicitation requires West Virginia local labor market compliance with a mandated 75% local worker hiring requirement for public improvement projects exceeding $500,000. Bidders must submit a 5% bid bond, performance bonds and labor/material payment bonds equal to 100% of the contract value, and a drug-free workplace affidavit prior to award, with commercial general liability insurance of $1,000,000 per occurrence and automobile liability insurance of $500,000 per occurrence required throughout the contract period. The contract is subject to liquidated damages of $350 per day for delays beyond the contract end date, and the apparent low bidder must submit a subcontractor list within one business day of bid opening if using subcontractors for more than $25,000 of work. The project is federally funded through an Economic Development Administration grant (SAC #01-79-15230) with an effective date for Davis-Bacon wage rates established as of January 2025, which include classifications for carpenters, electricians, equipment operators, laborers, and other trades ranging from approximately $21.76 to $41.00 per hour plus fringe benefits. No specific incumbent vendor or existing contractor information is identified in the solicitation documents. While the exact contract award value is not explicitly stated in the available documents, contracts exceeding $150,000 require performance and payment bonds equal to 100 percent of the contract price, indicating the project cost likely exceeds this threshold. Interested vendors should direct inquiries to Joseph (Josh) E. Hager III, the assigned buyer, at (304) 558-2306 or joseph.e.hageriii@wv.gov for clarifications regarding technical specifications, site conditions, or other bid-related matters.