C5613246-D Pre-Employment Medical Examinations

The California Department of Corrections and Rehabilitation (CDCR) Office of Peace Officer Selection issued Invitation for Bid (IFB) C5613246-D for comprehensive pre-employment medical (PEM) examinations of candidates seeking peace officer employment. The contractor shall provide general physical examinations, blood specimen analysis (including IgG Varicella and Hepatitis B testing), routine urinalysis, urine drug screening with Medical Review Officer review, hearing tests, respirator fit testing, and respirator use explanation and demonstration services across eight examination sites located throughout California: Eureka/Crescent City, Redding (two locations), Sacramento/Rancho Cordova, Richmond/San Rafael/Oakland, Fresno, Bakersfield, Rancho Cucamonga/Ontario, and San Diego/Temecula. The estimated annual examination volume totals approximately 3,180 examinations, ranging from 24 at the smallest site to 768 at Sacramento/Rancho Cordova. Contractor qualifications include valid medical professional licensing, facility licensure compliance, and a Clinical Laboratory Improvement Amendments (CLIA) certificate. The contractor must maintain a HIPAA-compliant cloud-based scheduling portal, provide same-gender medical providers, and submit comprehensive examination packets within 30 calendar days for standard candidates and 20 calendar days for accelerated priority candidates, with medical records maintained for three years. Key deadlines include a Letters of Inquiry deadline of March 18, 2026, bid submission deadline of April 3, 2026 at 11:00 AM, public bid opening on April 6, 2026 at 2:00 PM, anticipated service commencement of July 1, 2026, and a contract term of three years through June 30, 2029, with potential extension for two additional one-year terms based on contractor performance and fund availability.

The State requires 25 percent Small Business (SB) participation and offers a 5 percent Small/Micro Business preference (maximum $50,000 reduction), a Disabled Veteran Business Enterprise (DVBE) incentive of 1 to 5 percent based on participation level (maximum $500,000), and a non-small business preference for those committing 25 percent or greater SB/MB subcontractor participation. The contractor must carry workers' compensation insurance, medical professional liability insurance ($1,000,000 per claim/$3,000,000 annual aggregate), and general commercial liability insurance ($1,000,000 per occurrence). Bidding is structured on a per-examination basis with separate rate sheets for each of the eight sites, and bids must be submitted electronically to CDCR-CMB-Non-IT-Service-Bids@cdcr.ca.gov with all required documentation including licensing copies, CLIA certificates, business licenses, Contractor Certification Clauses, and applicable preference forms. No incumbent vendor information or existing infrastructure integration requirements are specified in the solicitation materials. The exact contract award value is not disclosed; however, prospective bidders should calculate pricing based on the estimated 3,180 annual examinations multiplied by their per-examination rates across the three-year contract period.