FY26-FY31 pre-employment physical examinations

The Texas Department of Public Safety (DPS) issued an open enrollment solicitation (405-25R0016168) on April 24, 2026, for pre-employment physical examination services for law enforcement candidates, with applications remaining open through August 31, 2031, reviewed on a rolling basis. The procurement seeks qualified licensed physician facilities to conduct comprehensive medical examinations including bloodwork, urinalysis, vision screening, audiograms, electrocardiograms, X-rays, and specialist consultations with orthopedic and cardiologist physicians at a facility located within 15 miles of DPS Headquarters in Austin, Texas. Services must be available Monday through Friday from 8:00 AM to 8:00 PM Central Time with capacity to process a minimum of 15 candidates daily, with completed examination forms due within 10 business days of the initial appointment and specialist evaluations scheduled within 24 hours. Qualified applicants must possess a minimum of three consecutive years of contract experience providing physical examination services for military or government law enforcement candidates with evidence of three past similar contracts and references; examining physicians must hold current Texas Medical Board licenses and have a minimum of three years' practical experience in pre-employment physical examinations with demonstrated training in sports medicine or military/law enforcement medical entrance examination standards. Contractors will be compensated on an as-needed basis per the Mandatory Pricing Schedule with no guaranteed minimum payments, and DPS evaluates applicants using the best value standard, examining past performance through the Vendor Performance Tracking System, with applicants scoring below a "C" or having repeated negative performance reports subject to non-award. All contractor physicians are required to attend DPS orientation for Arrest Control Tactics and Physical Readiness Testing at DPS Headquarters at no reimbursable expense, and applications must be submitted electronically via email or the DPS Online Bid Room by the established deadline, with late submissions not accepted.

The solicitation does not specify set-aside designations or restrictions limiting bidder eligibility based on disadvantaged enterprise status, though vendors must complete an Information and Certifications Form attesting to Texas preference qualifications such as service-disabled veteran ownership and compliance with all federal and state contracting standards, including the Lobbying Disclosure Act, Clean Air Act, and Federal Water Pollution Control Act. DPS intends to award multiple contracts to qualified applicants and reserves the right to make no awards; no incumbent vendors or current contractors are identified in the solicitation documents. Applicants must submit complete applications including financial statements or evidence of financial stability, current resumes for all personnel, business continuity and disaster recovery plans, references, and pricing on the required format, along with supporting documentation such as Form W-9, Texas Identification Number Application (AP-152), and Direct Deposit Authorization Forms. The Mandatory Pricing Schedule covers fiscal years 2026 through 2031 and encompasses over 80 different X-ray procedures, orthopedic specialist evaluations, and cardiologist consultations; however, specific unit prices for individual services are not populated in the available schedule, with vendors required to establish their own pricing for services rendered. No specific budget ranges or award values are disclosed in the solicitation documents, as compensation is structured entirely on an as-needed, as-requested basis with no guaranteed minimum volume of examinations or minimum payments to contractors.