C5613238-D - Sexual Assault Forensic Examinations (S. A. F. E. )

Closed State & local contract opportunity Posted

Solicitation number
0000037888
State
California
Responses due

Opportunity facts

Point of contact

Opportunity details come from caleprocure.ca.gov. Updated .

About this opportunity

Written by GovTribe AI ·

The California Department of Corrections and Rehabilitation (CDCR) is soliciting bids through an Invitation for Bid (IFB) for Sexual Assault Forensic Examination (S.A.F.E.) services to be provided at three facilities: California Medical Facility (CMF) in Vacaville, California State Prison-Solano (SOL) in Vacaville, and San Quentin Rehabilitative Center (SQRC) in San Quentin. The procurement seeks a qualified provider to deliver comprehensive forensic examination services for both victims and suspects, including interviews, victim and suspect examinations, evidence collection kits, photo documentation, sexually transmitted disease (STD) testing and prophylaxis, and HIV/AIDS prophylaxis. All examinations must be documented on specified CAL OES forms (Form 2-923 for adult/adolescent victims and Form 2-950 for suspects), and the Sexual Assault Response Team (S.A.R.T.) must provide twenty-four-hour, seven-day-per-week availability with examinations generally conducted within twelve hours of incidents. Bidders must be certified nurses registered with the California Medical Board, Oregon Board of Medical Examiners, Board of Registered Nurses, or Nevada Board of Medical Examiners, with licenses verified through the National Practitioner Data Bank prior to service provision. Required documentation includes licenses, certifications, and insurance certificates covering general liability, automobile, workers' compensation, and medical professional liability. The deadline for letters of inquiry is February 10, 2026, with bids due electronically in PDF format by February 18, 2026, at 11:00 AM, followed by a public bid opening on February 19, 2026, at 2:00 PM; the anticipated contract commencement date is July 1, 2026, with a three-year term ending June 30, 2029.

The CDCR has established a twenty-five percent Small Business participation requirement under Government Code 14838, with certified small and micro-businesses encouraged to submit bids. A five percent disabled veteran business enterprise (DVBE) incentive is available, with incentives ranging from one to five percent applied to qualifying bids subject to a maximum of $500,000, and non-small businesses claiming at least twenty-five percent small/micro-business subcontractor participation are eligible for an additional five percent preference (capped at $50,000). Small Business preference of up to five percent (not exceeding $50,000) may be combined with the DVBE incentive. Bidders may submit proposals for one or more locations, and the State reserves the right to award multiple agreements for backup purposes. The rate sheet (Exhibit B-1) estimates service volumes of 5 victim examinations, 5 suspect examinations, and 5 partial/cancelled examinations at CMF; 3 victim examinations, 3 suspect examinations, and 3 partial/cancelled examinations at SOL; and 2 victim examinations, 2 suspect examinations, and 1 partial/cancelled examination at SQRC, with each examination requiring four or more hours to complete. Bidders must submit specific dollar amounts for each service line item encompassing all expenses necessary to perform services, including travel time and per diem, and may offer a discount of at least one percent with a minimum of $50.00 on invoices to be paid within thirty days of receipt. No specific budget range or award value has been disclosed; bidders must establish their own pricing on the completed rate sheet.

Opportunity text

Provider shall provide all labor, materials, staff, licenses, permits, certificates and every other item of expense necessary to provide Sexual Assault Forensic Examinations (S.A.F.E.) under Penal Code Section 13823.95 for inmates/patients referred for such specialty services/treatments by the California Department of Corrections and Rehabilitation (CDCR) listed in Exhibit E, List of Participating Institutions. S.A.F.E. services are limited to Sexual Assault Forensic Examinations only. The examination shall consist of the following: ¿ Interview ¿ Victim and/or Suspect Examination ¿ Evidence Kit ¿ Photo Documentation ¿ Sexually Transmitted Disease (STD) swab/culture ¿ STD prophylaxis ¿ HIV / AIDS prophylaxis The victim examination shall be documented on Exhibit A-1, Forensic Medical Report - CAL OES 2-923, Adult/Adolescent Sexual Assault Examination Form. The suspect examination shall be documented on Exhibit A-2, Forensic Medical Report - CAL OES 2-950, Sexual Assault Suspect Examination Form. If a complete examination is refused upon arrival by victim/suspect, an interview shall be conducted, minimal evidence shall be collected, and a follow-up examination shall be scheduled. If deemed necessary to administer medication at the time of the evaluation, Provider may give those doses indicated as STAT. Provider shall prescribe only those medications which are on CDCR¿s formulary, unless the Chief Medical Officer (CMO)/Chief Executive Officer (CEO) grants prior authorization for alternate medication. Forensic exams shall generally be conducted during normal business hours, preferably within twelve (12) hours of the incident. The Sexual Assault Response Team (S.A.R.T.) will respond twenty-four (24) hours a day, seven (7) days a week to perform the forensic medical examinations upon request from the Institution/Facility. Evidence collected by the Sexual Assault Nurse Examiner (SANE)-S.A.R.T shall be appropriately secured, labeled ¿Attention: Evidence Officer,¿ marked ¿Confidential¿ and then provided to the Institution/Facility¿s Transporting/Escorting Officer to preserve the trail of evidence. The Transporting/Escorting Officer shall sign for the evidence and forward the evidence to the Institution/Facility¿s Investigation Unit Evidence Officer upon departure from the hospital. The S.A.R.T. shall contact the Institution Watch Commander at the number listed in Exhibit E, List of Participating Institutions, for questions or problems, twenty-four (24) hours a day. The S.A.R.T. may also contact the Facility Captain at the number listed in Exhibit E, List of Participating Institutions, Monday through Friday during normal business hours for questions or problems. The S.A.R.T. may contact the Chief Medical Officer during normal business hours at the number listed Exhibit E, List of Participating Institutions, for other problems or questions. The Institutions Emergency Room Nurse may be contacted at the number listed in Exhibit E, List of Participating Institutions, twenty-four (24) hours a day for any questions or problems which may arise during an examination. CDCR security and medical staff shall maintain control over the appropriateness and length of time an inmate is to remain outside of the institution. The S.A.R.T. shall also contact the victim advocacy and/or rape crisis center to request the presence of a certified counselor. The S.A.R.T. shall contact the victim advocacy and/or rape crisis center each time an allegation of sexual assault is reported, in accordance with Penal Code (PC) section 264.2. The S.A.R.T. and the Hospital shall coordinate together to provide and maintain a private room in which SAFE is to be completed. This room shall also be made available for interviews with victim advocacy or rape crisis counselors.

Files

File Type Posted
Exhibit_B-1_Rate_Sheet.xlsx XLSX spreadsheet
C5613238-D_IFB.pdf PDF

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