C5613110-D, Rebid 1, Chaplaincy Critical Incident Stress and Post-Trauma Stress Crisis Services

The California Department of Corrections and Rehabilitation (CDCR) issued an Invitation for Bid (IFB) C5613110-D, Rebid 1, for chaplaincy critical incident stress and post-trauma stress crisis services to be provided statewide. The procurement seeks a qualified contractor to deliver confidential critical incident stress management and post-trauma stress crisis services to CDCR employees, their spouses or registered domestic partners, and eligible dependents impacted by traumatic events or critical incidents. Services are categorized into two primary types: telephonic crisis services available 24/7/365 with mandatory two-hour voicemail response times, and in-person or virtual services including Critical Incident Stress Debriefings (CISD), proactive wellness support, and specialized training. The contractor must provide in-person CISD responses within 72 hours of approval and conduct follow-up services within 24-72 hours. Bidders must be ecclesiastically certified and/or endorsed, licensed, ordained, or commissioned by a recognized religious body; hold Critical Incident Stress Debriefing (CISD) certification; and maintain accreditation in Peace Officer's Standards and Training (POST). The contract term runs from July 1, 2026, through June 30, 2029, with two optional one-year renewal extensions available. Proposals are due June 3, 2026, by 11:00 AM, with a public bid opening scheduled for June 4, 2026, at 2:00 PM, and anticipated service commencement on July 1, 2026.

This procurement is not subject to Disabled Veteran Business Enterprise (DVBE) set-aside requirements; however, voluntary DVBE participation reporting is requested. California mandates 25 percent Small Business (SB) participation on this contract. The State's budget estimate for this agreement is $846,000.00, with bidders required to submit comprehensive rate information across multiple exhibits covering each fiscal year of the contract term. Contractors must maintain minimum insurance coverage of $1,000,000 Commercial General Liability, $1,000,000 Auto Liability, and $1,000,000 Professional Liability insurance ($3,000,000 aggregate), in addition to mandatory Workers' Compensation insurance. Travel expenses are reimbursed at CalHR rates subject to a $35,000 annual travel budget cap, with personal vehicle mileage over 50 miles roundtrip reimbursed at current CalHR rates upon monthly submission of completed Mileage Reimbursement Calculator printouts. Administrative costs are capped at 12 percent of the annual budget, and invoices must be submitted monthly in PDF format with supporting documentation including service reports, travel claims, and receipts. All bids must include the Bidder Acknowledgement/Certification form (OBS 300), Contractor Certification Clauses, Payee Data Records (STD 204 and STD 205), and certifications regarding the Darfur Contracting Act, California Civil Rights Laws, and Generative Artificial Intelligence disclosure.