C5612901-D, Rebid 2 Confidential Shredding Services

The California Department of Corrections and Rehabilitation (CDCR) is issuing an Invitation for Bid (IFB) for a Master Agreement to provide on-site mobile confidential document destruction and shredding services statewide across multiple correctional institutions, facilities, and parole offices. The procurement seeks qualified contractors to destroy various materials including documents, paper, NCR paper, microfilm, microfiche, video and audio tapes, CDs, and fax rolls using industrial mobile shredders, with services delivered to 15 distinct participating location groups throughout California. Contractors must supply secure containers in 65-gallon and 95-gallon sizes, maintain backup equipment, provide Certificates of Destruction, and ensure proper recycling compliance. Required qualifications include California business licensure, a valid Motor Carrier Permit if applicable, commercial general liability insurance of $1,000,000 per occurrence, automobile liability insurance of $1,000,000 per claim, workers' compensation insurance, TB testing, and fingerprinting clearance prior to facility access, with all contractors required to comply with security and Prison Rape Elimination Act (PREA) requirements. Service schedules vary by location from as-needed to monthly pickups, with pricing submitted as service rates per container per pickup on the Rate Sheet, and each location's award basis includes a 25 percent contingency allowance for additional unforeseen services. The contract term runs from the anticipated commencement date through August 31, 2028, with no renewal options. Key deadlines include a letters of inquiry deadline of April 8, 2026, a bid submission deadline of April 15, 2026 at 11:00 AM via electronic submission, and a public bid opening scheduled for April 16, 2026 at 2:00 PM.

This solicitation is exempt from Disabled Veteran Business Enterprise (DVBE) mandatory participation requirements but encourages voluntary DVBE participation with an incentive of one to five percent during bid evaluation. The Small Business Preference Program applies, offering a five percent preference (not to exceed $50,000) to certified small or microbusinesses. Bidders may respond for one or more of the 15 location groups and are not required to bid on all locations; however, all highlighted cells on the Rate Sheet must be completed for any selected location or that location's bid will be rejected. All pricing must be submitted in U.S. currency and include all labor, transportation, materials, supplies, tools, equipment, permits, licenses, taxes, fees, and shipping charges, with contractors permitted to offer early payment discounts of at least one percent (minimum $50.00) for invoices paid within thirty days. No specific incumbent vendor or current contractor information is identified in the solicitation documents. The state emphasizes that estimated service quantities and frequencies represent CDCR estimates only and reserves the right to increase or omit portions of work as necessary, with no guarantee that any services will be requested under the agreement. Award values are not specified in the available documentation, as pricing is based on the contractor's submitted rates per container per pickup across the selected location groups.