C5612901-D, Rebid 1 Confidential Shredding Services

The California Department of Corrections and Rehabilitation (CDCR) is seeking a Master Agreement for on-site mobile confidential document destruction and shredding services across 17 participating locations statewide. The procurement, identified as Bid Number C5612901-D Rebid 1, requires a contractor to provide comprehensive document destruction services including container placement, scheduled pick-ups, and shredding of documents, paper products, and electronic media. Services will range from as-needed to monthly frequency, utilizing container sizes from 35-gallon to 95-gallon and 12x15x10 boxes, with contractors required to provide certificates of destruction. Bidders may submit proposals for one or multiple locations, with the bid submission deadline set for January 20, 2026, at 11:00 AM, and a public bid opening scheduled for January 21, 2026, at 2:00 PM. The contract will commence upon approval and extend through August 31, 2028, with pricing to be submitted on the Exhibit B-1 Rate Sheet, including a 25 percent line item for additional as-needed services. Evaluation will focus on the lowest responsible bidder who complies with all Invitation for Bid (IFB) requirements.

The procurement includes significant small business and disadvantaged business enterprise provisions, with a Small Business (SB) participation requirement of 25 percent and a potential five percent bid preference for certified small/micro businesses or non-small businesses committing to 25 percent SB/MB subcontractor participation. A Disabled Veteran Business Enterprise (DVBE) incentive of one to five percent applies based on certified DVBE participation levels. Contractors must provide Commercial General Liability insurance of at least $1,000,000 per occurrence and Auto Liability insurance of at least $1,000,000 per claim, maintain valid California business licenses, and comply with Department of Motor Vehicles Motor Carrier Permit requirements. Additional compliance mandates include adherence to state and federal regulations, Prison Rape Elimination Act (PREA) standards, security protocols, and bloodborne pathogen procedures. While no specific award value is detailed, the contract covers comprehensive shredding services across multiple CDCR locations, with estimated quantities provided for comparison and no guaranteed minimum service volumes. Contractors will be compensated according to the rates specified in the Exhibit B-1 Rate Sheet, which must include all associated labor, transportation, equipment, and administrative costs.