C5612864-D - Chiller Cooling System Maintenance, Inspection, and Repair Services

The California Department of Corrections and Rehabilitation (CDCR) has issued an Invitation for Bid (IFB) for comprehensive chiller cooling system maintenance, inspection, and repair services at the California State Prison in Corcoran, located in Kings County. The procurement specifically targets maintenance for two York Centrifugal Chiller Systems, requiring the selected contractor to provide all labor, materials, transportation, and equipment necessary to perform quarterly and annual preventative maintenance, emergency repair services, and potential rental equipment provisions. Bidders must demonstrate factory-trained technician qualifications, including a valid C-20 HVAC license and 608 EPA certification. The bid is due on May 26, 2025, with a public bid opening scheduled for May 27, 2025, and an anticipated contract commencement date of July 1, 2025. The contract will run through June 30, 2028, with evaluation criteria likely including pricing, technician qualifications, and potential DVBE and Small Business participation levels. Comprehensive insurance coverage, including commercial general liability and workers' compensation, is mandatory for all bidders.

The solicitation includes specific set-aside designations and incentives for Disabled Veteran Business Enterprises (DVBE) and Small Businesses, potentially offering bid advantages for meeting participation requirements. The total estimated contract value is $350,000, which encompasses quarterly and annual services, rental chiller installation and removal, repair hourly rates, and parts procurement. Bidders must complete a detailed rate sheet (Exhibit B-1) outlining pricing for various service categories, including two quarterly maintenance services per year, three annual inspection services, two rental chiller installations and removals, and 500 estimated repair hours. The bid also includes a potential invoice payment discount incentive of at least one percent for payments within 30 days, which may serve as a tiebreaker in bid selection. Contractors will be responsible for maintaining two existing York Centrifugal Chiller Systems at the 4001 King Avenue, Corcoran facility, with specific performance standards and reporting requirements outlined in the bid documentation.