C5612665-D, Hood and Duct Cleaning Services

The California Department of Corrections and Rehabilitation (CDCR) is soliciting bids for a Master Agreement for Hood and Duct Cleaning Services across 39 state facilities, including prisons, conservation camps, and rehabilitation centers. The procurement seeks a contractor to perform comprehensive inspection, preventative maintenance, and deep cleaning services for kitchen exhaust systems, including hoods, fans, ducts, ovens, and grills. Mandatory bidder walk-throughs are scheduled between February 25 and March 20, 2025, with strict participation requirements including gate clearance procedures and specific dress code restrictions. Bid submissions are due on March 26, 2025, at 11:00 AM, with a public bid opening on March 27, 2025, at 2:00 PM. Contractors must provide hourly rates for inspection, preventative maintenance, deep cleaning, and emergency services, with the ability to bid on one or more locations, though all items within a chosen location must be bid. The contract term is set from July 1, 2025, through May 31, 2028, with CDCR reserving the right to augment the agreement amount by 25-100% of the total bid amount.

The procurement is exempt from Disabled Veteran Business Enterprise (DVBE) requirements but offers a DVBE incentive program providing up to 5% bid preference. A Small Business preference of 5% (up to $50,000) is available for certified small businesses. Pricing must comprehensively include all labor, personnel, transportation, materials, supplies, tools, equipment, permits, licenses, taxes, and associated fees. In the event of a tied bid, the lowest responsible bid with the highest discount will prevail, with a public coin toss as a final tiebreaker if necessary. Bidders must provide a minimum 1% discount for invoices paid within 30 days, with a minimum discount of $50. While specific budget ranges are not explicitly stated, the multi-year contract and potential for 100% agreement augmentation suggest significant potential contract value. Payment will be made upon receipt and approval of invoices with completed service reports, and the quantities listed are considered estimates with no guaranteed service request volumes.