C24925004 - Employee Scheduling

The California State Parks, Orange Coast District is seeking an Information Technology Services contractor to provide an employee scheduling software platform through a Request for Quote (RFQ) with Solicitation Number C24925004. The procurement targets a comprehensive Software-as-a-Service (SaaS) solution for timekeeping and employee scheduling that must support 670 users and include a mobile application with 24/7 support services. Evaluation of submissions will be conducted using a multi-stage process, with administrative requirements as pass/fail, technical requirements weighted at 60 points maximum, and cost considerations at 15 points maximum. The technical evaluation will specifically assess reporting features, user role capabilities, personal contact accessibility, mobile platform functionality, data archival capabilities, and customizable shift configuration options. Key dates include a deadline for questions on December 4th, 2024 at 2:00 PM PST, with electronic PDF bid submissions due by December 18th, 2024 at 2:00 PM PST. The anticipated contract period is from January 1st, 2025 through December 31st, 2026, with a potential one-year extension, and contractors must be prepared to commence work within 10 business days of contract award, estimated for December 28th, 2024.

The procurement offers small business preferences of 5% and includes provisions for Disabled Veteran Business Enterprise (DVBE) participation, though the DVBE participation requirement has been waived for this solicitation. Contractors must provide detailed per-user pricing for both contract years without additional fees beyond those explicitly outlined in the procurement documents. The total budget allocation for this contract is $99,999.00, covering the full two-year term. While no incumbent vendor is specifically identified, the successful contractor must be capable of integrating with existing agency infrastructure and providing a robust, flexible scheduling platform. The solicitation covers multiple California jurisdictions, including Orange County, Los Angeles County, Riverside County, San Diego County, and several incorporated cities and census-designated places within these regions. Interested vendors must carefully review all addenda posted on Cal-eProcure and ensure complete compliance with the detailed technical specifications provided in Exhibit A, Attachment 1 of the procurement documents.