C24690026 - Employee Scheduling Software Application Services

The California Department of Parks and Recreation's Gold Fields District is soliciting bids for an Employee Scheduling Software Application Service for its Folsom Sector Aquatics Program through Invitation for Bid (IFB) number C24690026. The procurement seeks a cloud-based software solution that will provide secure web and mobile access for approximately 100 users to create individual accounts, check schedules, pick up shifts, and request leave time. The software must operate 24/7, including weekends and holidays, and support a hierarchical user system with different access levels for employees, shift leads, supervisors, and managers. Key deliverables include mobile-compatible platforms for Android and iOS, shift trading capabilities, leave request management, and notification systems. The contract will commence on June 17, 2025, or upon Department of Parks and Recreation approval, and will run for three years with an option to extend for one additional year. Bids must be electronically submitted by 10:00 a.m. on April 25, 2025, with a public bid opening via conference call at 1-877-399-7339 using participant code 61796097.

The solicitation includes provisions for small business preference with a 5% incentive and Target Area Contract Preference Act (TACPA) opportunities, though the Disabled Veteran Business Enterprise (DVBE) participation requirement has been waived for this contract. Bidders must provide comprehensive documentation, including cyber liability insurance with $1,000,000 per occurrence and $2,000,000 aggregate coverage. The estimated contract value is $15,000, with pricing structured as a per-user cost across the three-year contract term. Potential vendors must submit various certifications, including small/micro business declarations and state compliance documents. While no incumbent vendor is specified, the software must be fully developed and ready for implementation at the contract's commencement. The procurement is specifically focused on Sacramento County and will serve the California State Parks system's Gold Fields District, with the software designed to streamline scheduling and communication for aquatics program personnel.