C24690026_-_Sample_Docs.pdf

EMPLOYEE SCHEDULING SOFTWARE

APPLICATION SERVICES

Folsom Sector

Sample Contracting Documents

STATE OF CALIFORNIA

THE RESOURCES AGENCY

DEPARTMENT OF PARKS AND RECREATION

GOLD FIELDS DISTRICT

7806 FOLSOM-AUBURN ROAD

FOLSOM, CALIFORNIA 95630-1797

EMPLOYEE SCHEDULING SOFTWARE

APPLICATION SERVICES

Folsom Sector

Table of Contents

SAMPLE CONTRACTING DOCUMENTATION: NUMBER OF PAGES:

Standard Agreement (STD 213) SAMPLE Scope of Work, Exhibit A (DPR 603) SAMPLE Budget Detail & Payment Provisions, Exhibit B (DPR 604) SAMPLE General Provisions – Information Technology, Cloud Computing Services, Exhibit C* (DGS PD 402-ITGP)* Prime Contractor’s Certification – DVBE Subcontractor Report (STD 817) SAMPLE

* General Provision – Information Technology, Cloud Computing Services can be found at:

IT-General-Provisions-Cloud-DGS-PD-402ITGP-Revised-02202025 (2).pdf

C24690026 file:///C:/Users/Jill.Medich/Downloads/IT-General-Provisions-Cloud-DGS-PD-402ITGP-Revised-02202025%20(2).pdf

2. The term of this Agreement is:

SAMPLE

Contractor's Name:

Agreement Number:

Page: 1 of 1

SCOPE OF WORK

1. Contractor agrees to provide to the Department of Parks and Recreation (DPR) services as described herein:

2. The services shall be performed at:

3. The services shall be provided during:

4. The project representatives during the term of this Agreement will be:

State Agency: Contractor:

Section/Unit: Section/Unit:

Attention: Attention:

Address: Address:

City/State/Zip Code: City/State/Zip Code:

Phone: Phone:

Fax: Fax:

E-mail Address: E-mail Address:

DPR 603 (Rev. 2/2011)(Excel 2/10/2011)

Department of Parks and Recreation

EXHIBIT A

(Standard Agreement)

Page: 1 2

BUDGET DETAIL AND PAYMENT PROVISIONS

1. Invoicing and Payment

A. For services satisfactorily rendered, and upon receipt and approval of the invoices, the State agrees to compensate the Contractor for actual expenditures incurred in accordance with the rates specified in

, marked Exhibit B, Attachment 1, which is attached hereto and made a part of this Agreement.

B. Invoices shall include the Agreement Number and shall be submitted in triplicate not more frequently than monthly in arrears to:

2. Budget Contingency Clause

A. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this Agreement and Contractor shall not be obligated to perform any provisions of this Agreement.

B. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State, or offer an agreement amendment to Contractor to reflect the reduced amount.

3. Prompt Payment Clause

Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.

4. Timely Submission of Final Invoice

A. A final undisputed invoice shall be submitted for payment no more than ninety (90) calendar days following expiration or termination date of this Agreement, unless a later or alternate deadline is agreed to in writing by the project representative. Said invoice should be clearly marked "Final Invoice," thus indicating that all payment obligations of the State under this Agreement have ceased and that no further payments are due or outstanding.

B. The State may, at its discretion, choose not to honor any delinquent final invoice if the Contractor fails to obtain prior written State approval of an alternate final invoice submission deadline. Written State approval shall be sought from the project representative prior to the expiration or termination date of this Agreement.

DPR 604 (Rev. 12/2021)(Excel 12/28/2021)

EXHIBIT B

(Standard Agreement) of

Mail to: Department of Parks & Recreation Gold Fields District

7806 Folsom-Auburn Road Folsom, California 95630 Attention: Accounts Payable or Email to: Goldfields.Billing@parks.ca.gov

Page: 2 2

BUDGET DETAIL AND PAYMENT PROVISIONS

5 Disabled Veterans Participation Goals

A.

B.

C.

DPR 604 (Rev. 12/2021)(Excel 12/28/2021)

Upon completion of an awarded contract in which a commitment to achieve a DVBE goal was made, the prime contractor that entered into a subcontract with a DVBE is required to complete and submit form STD.

817 within 60 days to certify payment information to the awarding department, in accordance with Military and

Veterans Code (M&VC) Section 999.5.

For contracts awarded on or after January 1, 2021, pursuant to M&VC Section 999.7, the State shall withhold ten thousand dollars ($10,000) from the final payment, or the full final payment if less than ten thousand dollars ($10,000), until the prime contractor complies with the certification requirements of M&VC Section

999.5. Prime contractors that fail to comply with the certification requirements shall be given notice and allowed to cure the defect. If after 15 calendar days but not more than 30 calendar days from the date of the notice, the prime contractor fails to comply with the certification requirements, the State shall permanently deduct ten thoursand dollars ($10,000) from the final payment, or the full payment if less than ten thousand dollars ($10,000). The withholding applies to all contracts with a DVBE subcontractor.

Notwithstanding any other law, an awarding department shall not withhold more than the amount specified on the final payment of any disabled veteran business enterprise contract for the purposes of ensuring compliance with the certification requirements of M&VC 999.5.

EXHIBIT B

(Standard Agreement) of

IT-General-Provisions-Cloud-DGS-PD-402ITGP-Revised-02202025 (2).pdf

Access the hyperlink above for the document entitled Cloud Computing Special

Provisions for Software as a Service (SaaS).

file:///C:/Users/Jill.Medich/Downloads/IT-General-Provisions-Cloud-DGS-PD-402ITGP-Revised-02202025%20(2).pdf