BWB toll hardware

The Michigan Department of Transportation (MDOT) is seeking competitive bids for the procurement of replacement toll equipment for the Blue Water Bridge, an international border crossing between Michigan and Ontario, Canada, located in Wayne County. The RFP 190000001762 was issued on April 17, 2019, with a proposal submission deadline of 3:00 p.m. Eastern on May 2, 2019, and an anticipated contract start date of May 6, 2019. Questions from potential bidders were due by 3:00 p.m. Eastern on April 23, 2019, with answers posted by 5:00 p.m. Eastern on April 25, 2019. The procurement requires the supply of tolling equipment including automatic exit gates, lane gate photo eyes for object detection, patron fare display LCD systems with mounting stands, axle counting treadles, and serial lane interface cards, with quantities ranging from one to three units depending on equipment type. All equipment must be compatible with the existing Conduent Vector 4G software system and must meet current industry standards, function in subzero temperatures, and contain technology no older than one year from the purchase order request date. Delivery is expected within 30 calendar days of purchase order issuance, with MDOT handling installation. The contract will run for three years with two optional one-year renewal periods. Evaluation criteria consist of a two-step process: Step 1 requires mandatory document completion including the Confidential Treatment Form, Vendor Questionnaire Worksheet, and acceptance of state terms; Step 2 applies technical evaluation criteria weighted at a maximum of 40 points, including vendor questionnaire responses (25 points for general and Michigan experience), warranty provisions (10 points), and incentives (5 points). Proposals must achieve a minimum of 25 technical evaluation points to have pricing evaluated. The State will award the contract to the responsive and responsible bidder offering best value and is not obligated to accept the lowest price proposal.

The State of Michigan considers qualified disabled veteran-owned businesses (QVD) and service-disabled veteran-owned businesses (SDVOB) under MCL 18.1261(8) as a factor in the award decision, and may also consider prior performance, total cost of ownership, and overall economic impact including job creation and Michigan employment. No incumbent vendors or current contractors are identified in the procurement documents. Bidders may propose alternate equipment compatible with the Conduent Vector 4G software system, though such alternatives are subject to additional demonstration and testing at the bidder's expense. All proposals must be submitted electronically through the SIGMA VSS system with a maximum file size of 6 MB per document, with pricing submitted on an F.O.B. Destination basis with prepaid transportation charges; alternative F.O.B. terms will result in disqualification. Pricing must be firm for 365 days from the contract effective date and must include all costs such as one-time charges, setup fees, shipping, and handling. The procurement documents do not identify a specific award value or budget range; however, pricing is required for six line items of equipment with quantities ranging from one to three units, and bidders are encouraged to offer quick payment discounts. The contract requires comprehensive insurance coverage, including Commercial General Liability of $1,000,000 per occurrence/$2,000,000 aggregate, Automobile Liability of $1,000,000 per accident, and Workers' Compensation according to applicable law, with the State named as an additional insured. All undisputed invoices are payable within 45 days of receipt, and prevailing wage requirements do not apply to this procurement.