(190000001762) Schedule A - Statement of Work - Toll Hardware Purchase 2-12-19.docx

Bidder must enter company name here. RFP 190000001762

STATE OF MICHIGAN

Request For Proposal No. 190000001762 Blue Water Bridge Toll Equipment

SCHEDULE A

STATEMENT OF WORK

CONTRACT ACTIVITIES

BACKGROUND

The Blue Water Bridge is an international border crossing between Michigan and Ontario, Canada. As the owner of the Bridge, the Michigan Department of Transportation (MDOT) by law collects tolls solely for operating and maintaining the bridge.

SCOPE

To purchase replacement bridge tolling equipment compatible with the existing software system.

MDOT will install equipment.

The results of the RFP will be a three (3) year contract, with two (2) one-year renewal options.

1.0. General Requirement

The equipment provided by the Contractor will meet or exceed the following:

· applicable federal and state safety standards as mandated by the Federal Occupational Safety and Health Administration (OSHA) and Michigan’s Occupational Safety and Health Administration (MIOSHA).

· manufactured and or assembled, with current industry advanced technologies and infrastructure updates.

· will be able to function in all weather conditions including subzero temperatures, for the Northern Regions of the United States.

· will be no older than one year of purchase order request.

MDOT reserve the right to reject delivered products that do not have current technological features and industry updates.

Bidder Response – Product Specifications

1.1. Product Specifications

Contractor will provide the products listed below, that are compatible with existing software.

Reference: Software Contractor: _Conduent, version, Vector 4G Existing Software

Bidder can submit alternate products, to include submittal of product specifications and literature.

Provided alternates will be equal in quality, function AND compatible with the existing software.

Alternates may be subject to additional demonstration and testing to ensure software compatibility.

Demonstration of proposed alternates will be at the additional expenses of the Bidder.

BIDDER to provide pricing on Schedule B.

1.1. Product Specifications (continued)

A. Toll Lane Exit Gate Automatic Toll Exit Gate with a MHTM Drive Unit interfacing with Toll System Program using MGC logic

Manufacturer: Magnetic Autocontrol Model: Magnetic Toll Pro Part No.: RC01002

B. Lane Gate Photo Eye Toll Exit Gate photo eye for detection of objects within range of gate operation.

Brand/Manufacturer: Banner Model: Q45VR3DX Part No.: 53976

C. Patron Fare Display – LCD Aluminum, weatherproof enclosure, 19” display.

Brand/Manufacturer: TRMI Integration System Model: NL128102AC29 Part No.: PFD2

D. Patron Fare Display Mounting Stand Aluminum, weather resistant stand

Brand/Manufacturer: TRMI Integration System Model: Maxi Prox 5375 Part No.: 90226C

E. Axle Counting Treadles Axle counting utilizing the four (4) contact strip system with replaceable strips and integration with the Toll System Software.

Brand/Manufacturer: TRMI Integration System Model: N/A Part No.: 5375

F. Serial Lane Interface Cards This card interfaces the Four Contact Strip Treadle with the Toll System Software with Treadle health and vehicle axle counts and direction communicated to the Toll Software.

Brand/Manufacturer: TRMI Integration System Model: N/A Part No.: SLI Treadle Interface Cards

All quantities referenced are estimates from prior usage. The State is not obligated to purchase any quantity listed within this contract.

Bidder Response – Product Specifications Reminder: if bidding an alternate, is a product specification sheet attached in SIGMA?

1.2. Warranties

For all equipment listed within Schedule A, the Contractor is to provide a minimum of one (1) year warranty or the manufacturer’s warranty, whichever is greater.

This warranty shall start on the in-service date, which is when MDOT first begins to use the unit.

The State reserves the right to require additional warranties other than those identified by the Contractor in its response to this RFP.

Bidder Response - Warranty Bidder to complete table below AND

Warranty

1 year OR Manufacturer whichever is greater Bidder Response Type of Warranty Bidder Response Warranty years

Toll Lane Exit Gate

Lane Gate Photo Eye

Patron Fare Display

Axle Counting Treadles

Serial Lane Interface Card

Patron Fare Display Stand

1.3. Manuals

The Contractor will provide two (2) sets of the following manuals at time of delivery:

a. Operating

b. Parts and Maintenance

Bidder Response - Manual

1.4. Recall Requirements and Procedures

The Contractor will notify MDOT immediately and assist with any removal and replacement of defected parts at no additional cost.

Bidder Response – Recall Requirements

1.5. Quality Assurance Program

Explain your Quality Assurance Program(s).

Bidder Response – Quality Assurance

1.6. Incentives

Explain any special incentives or services including, but not limited to, return policies, trade-in programs, quantity discounts, etc.

Bidder Response – Incentives

2.0 Service Levels

2.1. Delivery

Delivery will be expected within 30 calendar days upon date of order.

Contractor will notify the MDOT Program Manager with 48 hours of scheduled delivery.

Delivery will be made at:

MDOT Blue Water Bridge Maintenance Garage, 2900 Lewis Drive, (I-94/I-69, Mile Marker 72), Port Huron Twp., MI 48060, Attn: Mr. Jim Mynsberge

2.2 installation None. MDOT will install equipment.

2.3. Training

Per MDOT request, the Contractor may need to provide, training for 1-3 employees, at a minimum of 2-3 hours. Training will include applicable operator, maintenance and safety training.

Scheduling of training will occur at a time and location determined by MDOT, after equipment has been accepted and is ready to be placed into service.

Bidder to define type of training offered (ex. Video, on-site, etc)

Bidder Response –proposed type of training.

Bidder to indicate training cost AND identify if it is EITHER: included in extended cost in schedule B OR will it be a separate charge

Bidder response:

Is the Training Fee included or separate charge?

Bidder Response:

$0.00/day or $0.00/hour

2.4. Meetings

The Contractor may be contacted to attend the following meetings:

Pre-Award – demonstration of equipment, at the expense of the Contractor. If equipment does not meet product specifications, MDOT reserve the right to withdraw Award Recommendation.

Kick-Off - Prior to commencement of work expectations from both MDOT and Contractor will be reviewed.at designated MDOT location.

The State may request additional meetings, as it deems appropriate.

2.5. Technical Support, Repairs and Maintenance

The Contractor must appoint one (1) Product Representative and (1) Emergency Contact, specifically assigned to State of Michigan accounts, that will respond to State inquiries regarding the Contract Activities, answering questions related to ordering and delivery, etc. (the “Contractor Representative”).

BIDDER RESPONSE:

Primary Representative Employee Name:

Employee Title:

Employee Office phone:

Employee Cell phone:

Employee email:

Emergency Representative Employee Name:

Employee Title:

Employee Office phone:

Employee Cell phone:

Employee email:

2.6. Disclosure of Subcontractors

If the Contractor intends to utilize subcontractors, the Contractor must disclose the following:

The legal business name; address; telephone number; a description of subcontractor’s organization and the services it will provide; and information concerning subcontractor’s ability to provide the Contract Activities.

The relationship of the subcontractor to the Contractor.

Whether the Contractor has a previous working experience with the subcontractor. If yes, provide the details of that previous relationship.

A complete description of the Contract Activities that will be performed or provided by the subcontractor.

Bidder Response – Disclosure of Subcontractors

3.0 Pricing

All costs for shipping must be include in cost of the product; the State of Michigan is exempt from sales tax by statute, General Sales Tax Regulations, Section R 205.79, Rule 29.

Quantities listed are estimates from prior usage. The State is not obligated to purchase any of the estimated quantiles.

Bidder to complete and attach Schedule B

Bidder Response – Pricing Reminder is Schedule B attached in SIGMA?

3.1. Price Term

Pricing on all items listed in Schedule B will be firm for a 365 day period (“Pricing Period”). The first pricing period begins on the Effective Date listed on the Contract. The State reserves the right to adjust the pricing period and allow automatic updates with limitations.

3.2. Price Changes

Adjustments will be based on changes in actual Contractor costs. Any request must be supported by written evidence documenting the change in costs. The State may consider sources, such as the Consumer Price Index; Producer Price Index; other pricing indices as needed; economic and industry data; manufacturer or supplier letters noting the increase in pricing; and any other data the State deems relevant.

Following the presentation of supporting documentation, both parties will have 30 days to review the information and prepare a written response. If the review reveals no need for modifications, pricing will remain unchanged unless mutually agreed to by the parties. If the review reveals that changes are needed, both parties will negotiate such changes, for no longer than 30 days, unless extended by mutual agreement.

The Contractor remains responsible for Contract Activities at the current price for all orders received before the mutual execution of a Change Notice indicating the start date of the new Pricing Period.

4.0 Ordering

4.1. Authorizing Document

The appropriate authorizing document for the Contract will be a delivery order (D.O.).

4.2 Order Verification

The Contractor must have internal controls to verify abnormal orders and to ensure that only authorized MDOT individuals place orders.

5.0 Delivery

5.1. Delivery Programs

BIDDER to identify Delivery Procedure

1. Type of carrier/transport/hauler

2. Personnel to delivery equipment: Employees or Third Party?

Bidder Response:

1. Type of carrier/transport/hauler

2. Personnel to delivery equipment: Employees or Third Party?

5.2. Packaging and Palletizing

Packaging must be optimized to permit the lowest freight rate. Shipments must be palletized whenever possible using manufacturer's standard 4-way shipping pallets.

Bidder Response – Packaging and Palletizing

6.0 Acceptance

6.1 Acceptance, Inspection and Testing

The State will use the following criteria to determine acceptance of the Contract Activities:

A. Visual Inspection (VI), Equipment delivered will have,

· Current industry advanced technologies and infrastructure updates.

· Undamaged. Damaged equipment will not be accepted. The Contractor will repair or replace the damaged equipment at the Contractor’s expense.

· Requested units delivered within 30 days of purchase order.

6.2 Final Acceptance

· The Contractor shall deliver the equipment. MDOT shall inspect the equipment and approve acceptance of goods upon delivery.

· All requested manuals and requested training received.

Bidder Response – Acceptance, Inspection and Testing and Final Acceptance

7.0 Invoice and Payment

7.1. Invoice Requirements

All invoices submitted to the State must include: (a) date; (b) purchase order; (c) quantity; (d) description of the Contract Activities; (e) unit price; (f) shipping cost (if any); and (g) total price.

7.2. Payment Methods

Terms of payment are in the attached Standard Terms, section 18, Terms of Payment.

The State will make payment for Contract Activities via Electronic Funds Transfer (EFT). As required by MCL 18.1283, the Contractor must electronically register with the State at http://www.michigan.gov/SIGMAVSS to receive EFT payments.

8.0 Liquidated Damages

Late or improper completion of the Contract Activities will cause loss and damage to the State and it would be impracticable and extremely difficult to fix the actual damage sustained by the State. Therefore, if there is late or improper completion of the Contract Activities the State is entitled to collect liquidated damages in the amount of $5,000 and an additional $100 per day for each day Contractor fails to remedy the late or improper completion of the Work.

9.0 Additional Requirements

9.1. Environmental and Energy Efficient Products

The Contractor must identify any energy efficient, bio-based, or otherwise environmental friendly products used in the products. Contractor must include any relevant third-party certification, including the verification of a United States department of agriculture certified bio based product label.

9.2. Hazardous Chemical Identification

In accordance with the federal Emergency Planning and Community Right-to-Know Act, 42 USC 11001, et seq., as amended, the Contractor must provide a Material Safety Data Sheet listing any hazardous chemicals, as defined in 40 CFR §370.2, to be delivered. Each hazardous chemical must be properly identified, including any applicable identification number, such as a National Stock Number or Special Item Number.

The Contractor must identify any hazardous chemicals that will be provided under any resulting contract.

9.3. Mercury Content

Pursuant to MCL 18.1261d, mercury-free products must be procured when possible. The Contractor must explain if it intends to provide products containing mercury, the amount or concentration of mercury, and whether cost competitive alternatives exist. If a cost competitive alternative does exist, the Contractor must provide justification as to why the particular product is essential. All products containing mercury must be labeled as containing mercury.

9.4. Brominated Flame Retardants

The State prefers to purchase products that do not contain brominated flame retardants (BFRs) whenever possible. The Contractor must disclose whether the products contain BFRs.

The Bidder has read AND agrees to provide bridge toll equipment as described within:

Check All that Apply

Bidder Name:

Version 1 Revised Date: 7/28/2017