Business & Tax Forms REBID

The Sachem Central School District in Suffolk County, New York is conducting a competitive procurement for Business & Tax Forms through a Request for Quote (RFQ) numbered Q 25-95A. The solicitation seeks comprehensive printing and delivery of various tax and business forms, including press pin feed labels, attendance office cards, emergency information cards, pressure seal forms, blank schedules, W2 forms, 1099 variants (M, Blank, R, NEC, MISC), and 1096 forms in specific quantities and configurations. Vendors must submit detailed, all-inclusive pricing that covers shipping, handling, freight, and inside delivery, with strict instructions to provide both electronic and hard copy submissions. The quote is scheduled for opening on October 15, 2025 at 10:00 am, with a contract period extending from approval through June 30, 2026. Mandatory vendor compliance requirements include completing non-collusive certification, sexual harassment prevention certification, Iran Divestment Act compliance, and providing detailed qualifications statements. The district reserves the right to award the contract in whole or part and will evaluate submissions based on comprehensive pricing, vendor qualifications, and ability to meet specified form production requirements.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly noted in the provided documentation. The district requires vendors to have comprehensive insurance coverage, including Commercial General Liability, Automobile Liability, and Workers' Compensation, with minimum coverage levels. While no incumbent vendors were identified, the procurement emphasizes competitive pricing and the ability to provide alternate brands that meet quality specifications. The district is tax-exempt and will not pay sales taxes, and vendors are prohibited from implementing price increases during the contract term. Although a specific award value was not disclosed, the procurement suggests a potential contract value covering the district's comprehensive business and tax form needs for the fiscal period. Vendors must demonstrate financial stability, comply with New York State Labor Laws, and understand that the district retains the right to terminate contracts for non-performance or vendor financial instability.