Bus/Auto Fleet Inspection, Preventive Maintenance and Repair

The Deer Park Union Free School District (UFSD) in Suffolk County, New York, is soliciting bids for comprehensive bus and auto fleet inspection, preventive maintenance, and repair services through Request for Bid (RFB) No. BDP25-011. The procurement encompasses maintenance for a diverse fleet of 80 vehicles, including 49 large buses, 40 vans, 27 additional vehicles, 3 trailers, and 1 tractor, with models ranging from 1997 to 2025. Bidders must demonstrate at least 7 years of experience maintaining heavy-duty buses and maintain a service facility within 10 miles of the district's bus yard. The contract requires vendors to perform comprehensive preventive maintenance tasks, including regular inspections, oil changes, brake services, and emergency repairs with detailed documentation. Bids are due on April 24, 2025, at 11:00 AM Eastern Standard Time, with submissions accepted electronically through www.BidNetDirect.com or via mail/overnight delivery. The initial contract term is one year, with potential renewal for up to four additional one-year periods, and the district reserves the right to reject all bids or award to primary and secondary vendors.

No specific set-aside designations or restrictions on respondent types were explicitly mentioned in the procurement documents. The vendor must possess a NY State DOT inspection station license and provide comprehensive insurance coverage. While no incumbent vendor was identified, the district has specific requirements for vendor qualifications, including maintaining original parts invoices and providing hourly rates for excluded work. The district will not pay sales tax and may supply some parts directly. Although no specific budget range was disclosed, the comprehensive nature of the maintenance contract suggests a significant annual investment in fleet upkeep. The vehicle list indicates a modern and diverse fleet with vehicles spanning multiple years and manufacturers, primarily International and Chevrolet/Thomas, utilizing both diesel and gas fuels. The procurement appears designed to ensure reliable and safe transportation for the school district through systematic, comprehensive vehicle maintenance.