Bus Wash, Degreaser, and Other Cleaning Chemicals

The City of Gainesville's Regional Transit System (RTS) is seeking competitive quotes for Bus Wash, Degreaser, and Other Cleaning Chemicals through solicitation Q-RTSX2602. The procurement covers three specific chemical products: Engine Degreaser, Bus Wash, and Windshield Wash, to be procured on an as-needed basis for a contract term from October 1, 2025, through September 30, 2026. Bidders must be registered on the OpenGov platform and have a minimum of five years of experience in chemical distribution, with a proven track record of servicing similar municipal accounts. The quote requires comprehensive documentation, including business licenses, authorized reseller status, detailed pricing, references, and a signed declaration page. Pricing will be evaluated based on product cost per gallon and annual diluted usage estimates, with the contract awarded to the lowest responsive, responsible bidder. Key submission deadlines include a question submission deadline of June 24, 2025, at 11:59 pm, and a final proposal submission deadline of July 10, 2025, at 3:00 pm through the City of Gainesville Procurement Portal.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Bidders must provide Material Safety Data Sheets (MSDS) for proposed products and demonstrate compliance with local, state, and federal regulations for chemical storage, handling, and disposal. Insurance requirements include Workers' Compensation, Public Liability, and Automobile Liability coverage with specific minimum coverage amounts. Delivery expectations are set at a maximum of fourteen days, with strict invoicing requirements, and the City is exempt from sales tax. Vendors providing services on City property must first execute a contract and sign an Anti-Human Trafficking Affidavit. While specific budget ranges are not explicitly stated, the procurement is structured as an as-needed contract with pricing based on annual diluted usage. The procurement contact is Daphyne Sesco, a Procurement Specialist, who can be reached through the specified procurement portal for any additional inquiries or clarifications.