Q-RTSX2602_Bus_Wash,_Degreaser,_and_Other_Cleaning_Chemicals.pdf

CITY OF GAINESVILLE

QUOTE REQUEST FORM

This quote is issued only through the OpenGov platform.

Quote Name: Bus Wash, Degreaser, and Other Cleaning Chemicals

Quote Number: Q-RTSX2602

OpenGov allows for questions/answers within the platform. Department representative will issue addenda to ensure bidders are aware of all questions received and City’s response.

NOTE: Quotes will only be accepted through the OpenGov platform. The platform does not accept late submittals; there are no exceptions.

1. INSTRUCTIONS TO BIDDERS:

To download quote/upload response the bidder must be registered with OpenGov (https://procurement.opengov.com/portal/cityofgainesville). There are no costs to do so.

2. SPECIFICATIONS: See Section A

3. PRICE FORMAT: See Section B - All quotes should include freight. Unless otherwise stated, the award will be to the lowest responsive, responsible bidder.

4. RESPONSE REQUIREMENTS: These requirements are MANDATORY for an award to be made:

MINIMUM REQUIREMENTS: a) Bidders shall have been in the chemical distribution business for at least five years servicing accounts of a size similar to the City of Gainesville. (Provide documentation such as business licenses/permits showing firm has been in business for the last five years.) b) Bidders must be an authorized reseller, distributor or dealer of proposed brand/manufacturer. (Submit documentation as an authorized reseller.)

All responses must include:

a. Response to Requirements, including evidence of meeting Minimum Requirements

b. Pricing Page - Section B

c. References/Prior Work – Section C Required Not Required

d. Signature Page – Section D

5. TERMS AND CONDITIONS:

The City of Gainesville Procurement Terms and Conditions can be found HERE.

a. e-VERIFY REQUIREMENT:

To view the e-Verify requirements, refer to City’s Terms and Conditions, Page 3, #18 found HERE

b. LIVING WAGE REQUIREMENT:

Living Wage requirements, Ordinance 020663, as amended in Ordinance 030168, and in Ordinance 180999, found HERE

Note, if “HERE” links throughout the document do not work, then type the following into your browser:

https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do- Business-with-the-City https://procurement.opengov.com/portal/cityofgainesville https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City

c. INSURANCE REQUIREMENTS:

Workers’ Compensation Insurance provide coverage in compliance with Florida Statutes

Professional Liability Insurance $N/A per occurrence combined single limit for bodily injury and property damage

Public Liability Insurance

(other than automobile) consisting of broad form comprehensive general liability insurance including contractual coverage

$1,000,000 per occurrence combined single limit for bodily injury and property damage

Automobile Liability Insurance $500,000 per occurrence combined single limit for bodily injury and property damage

SECTION A

SPECIFICATIONS

1.1 This quote is for Bus Wash, Degreaser, and Other Cleaning Chemicals for the City’s Regional Transit System

(RTS) on an as needed basis. Contract term is from October 1, 2025 through September 30, 2026.

1.2 This Scope of Services details the minimum requirements for the Bidder to provide bus wash, degreaser, and other cleaning chemicals for transit application with RTS. A bidder shall meet or exceed the minimum requirement of this specification. Failure to meet the minimum shall result in the Bidder’s bid being rejected. Bids shall either be accepted or rejected as a whole, and partial contracts shall not be awarded.

No additional charges will be allowed. All charges must be included with your bid pricing.

1.3 Bus Wash

Bus Wash is used in a drive through wash bay with automated brushes and undercarriage wash. The product must penetrate and loosen road film/heavy soils and provide a thick-stable foam for complete coverage of the vehicle.

The product shall not contain chlorine bleach, phosphates, Alkylphenol Ethoxylates (APE), Nonylphenol Ethoxylates (NPE), or EDTA. The Bus Wash must be in a liquid form, low odor, foam at dilutions up to 1:300, provide brush lubricity up to 1:3,000, have no flash point, and reside in the pH range of 8.0 to 11.0.

1.4 Engine HD Degreaser

Engine HD Degreaser is used through a dispenser connected to a pressure washer system for cleaning bus engines and transmissions prior to maintenance work. The product shall be approved for dispensing through a pressure washer, emit low odor, must be in liquid form, reside in the pH range of 10.0 to 14.0, dissolve and remove grease, dissolve and remove industrial oils, and have no flash point.

1.5 Windshield Wash

Windshield Wash is to be approved for use in transit buses and automotive applications removing road film, dirt, grime, dust, bugs, and water spots from windshield glass. The product formula shall be non-streaking and non-spotting, pre-diluted, non-corrosive, and at the grade of +20 degree Fahrenheit.

1.6 Service Availability

RTS will request service from the awarded contractor first, and depending upon urgency, will contact other contractors if the awarded contractor cannot provide the service in the time required.

1.7 Invoicing

The Contractor shall be responsible for invoicing RTS on delivery of the products purchased. All products returned for credit, will be credited to the purchase order they were originally purchased on. At no time will cash refunds be made. At no time will an item be exchanged for another, without a credit memo and a new invoice being issued containing a notation of the applicable purchase order number.

The Contractor shall furnish a monthly statement indicating dollar amounts or purchases for the month. The statement will include:

• Invoice Number

• Invoice Date

• Invoice Amount

The invoice should include the following information:

• Identifying Purchase Order Number

• Invoice Number and Date

• Quantity Received

• Unit Cost

• Total Cost

Items shall be shipped and/or delivered with invoices to the City location below as directed by the purchase order.

Deliver/Ship To Mail Invoice/Statement Account Contacts

34 SE 13th Road, Building C

Gainesville, FL 32601

City of Gainesville PO Box 490, Station 5 Gainesville, FL 32627

Ronda Carney, Account Clerk carneyrl@cityofgainesville.org

Phone 352-393-7867 rtsap@cityofgainesville.org

As a government entity, RTS is exempt from sales tax liability and will not accept invoices containing sales tax.

1.8 Continuity of Service

In addition, the Bidder agrees to maintain a sufficient supply of required products to maintain continuity of service at all times. The Bidder is expected to maintain sufficient supply levels to meet the service requirements outlined the technical specifications.

1.9 Delivery of Products

a) RTS desires a maximum delivery time of fourteen (14) days.

b) Time is of the essence, and failure to meet the delivery time specified can constitute a breach of contract.

c) The Contractor hereby guarantees to accept product orders issued by RTS if it can meet the delivery schedule specified, at the price quoted.

d) Acceptance of product orders constitutes a guarantee of delivery.

e) Inability to meet the delivery schedule specified by RTS due to supply chain disruption beyond the

Contractor’s control shall be the only valid reason for declining an order.

f) Delivery and contact information:

Delivery Address Contacts Hours of Operation

34 SE 13th Road Building C

Gainesville, FL 32627

Andrew McMullen 352-393-7864 Monday - Friday 2:00 PM to 10:30 PM Zef Durham 352-393-7865 Monday - Friday 6:00 AM to 2:30 PM Kevin Monck 352-334-2600 Sunday - Thursday 10:00 PM to 6:30 AM

1.10 Hazardous Materials

Used products shall comply with all local, state, and federal regulations pertaining to the storage, handling, and disposal of waste products both hazardous and non-hazardous. MSDS information of the products bid shall be provided to RTS.

SECTION B

PRICING FORM

The bid stated below shall be flat rate and must be firm through September, 30 2026.

Bidders must respond to each product with a price. All products must be provided. Any product that cannot be provided will result in disqualification.

Chemicals – Bus Wash & Cleaners

Item # Product Product Cost per Gallon

Manufacturer Recommended Dilution Rate

**Annual Diluted Usage

Product Cost per Annual Usage

1 Engine Degreaser 6,000 Gallons

2 Bus Wash 72,000 Gallons

3 Windshield Wash Pre-diluted 55 Gallons

Note: The dilution assumption of engine degreaser should be based on the concentration rates of your product.

**Note: This column for Annual Diluted Usage is the end usage of each product, which describes our actual demand for each product.

Award will be based on the lowest sum of Product Cost per Annual Usage. Product Cost is calculated from the given Annual Diluted Usage divided by the Manufacturer Recommended Dilution rate multiplied by the Product Cost per Gallon.

TECHNICAL EXPERTISE AND EXPERIENCE FORM

Bidder:

Please describe your company’s experience in providing cleaning chemicals.

SECTION C

REFERENCES/PRIOR WORK

This form is REQUIRED is NOT REQUIRED to be included in the submittal.

Provide verifiable, current information for 3 references of similar scope performed within the past 5 years.

Company Name of Respondent: _________________________________________________________

#1 Years services were provided (i.e. 2020-2022) ___________________

Customer’s Company Name: ___________________________________________________________

Address: ___________________________________________________________________________

City, State Zip: ______________________________________________________________________

Contact Name: ______________________________________________________________________

Phone Number: _____________________________________________________________________

Email Address: ______________________________________________________________________

#2 Years services were provided (i.e. 2020-2022) ___________________

Address: ___________________________________________________________________________

City, State Zip: ______________________________________________________________________

Contact Name: ______________________________________________________________________

#3 Years services were provided (i.e. 2020-2022) ___________________

Address: ___________________________________________________________________________

City, State Zip: ______________________________________________________________________

Contact Name: ______________________________________________________________________

SECTION D

SIGNATURE PAGE

BIDDER’S DECLARATION AND UNDERSTANDING

Check each box below to indicate understanding of each Declaration

The undersigned, hereinafter called the Bidder, declares that:

Only person or parties interested in this Quote are those named herein. This Quote is, in all respects, fair and without fraud, it is made without collusion with any official of the City. This Quote is made without any connection or collusion with any person submitting a separate Quote for this contract.

No City Commissioner, other City officer, or City employee directly or indirectly owns more than five percent of the total assets or capital stock of the bidding entity and will not directly or indirectly benefit by more than five percent from the profits or emoluments of a contract. (For purposes of this paragraph, indirect ownership or benefit does not include ownership or benefit by a spouse or minor child.)

Bidder has carefully examined the Specifications, and this Quote is made according to the provisions of the Specifications. Bidder declares that any deviation from the specifications is explained in a separate paragraph, labeled Clarifications and Exceptions included in the Quote.

Bidder has carefully examined and agrees to the Procurement Terms and Conditions which can be found HERE.

Signature acknowledges that: (check ONLY one):

Quote is in full compliance with the Specifications.

Quote is in full compliance with specifications except as specifically stated and attached hereto.

Authorized signature: __________________________________________ Date: ______________

Name of Signatory: ________________________________________________________________

Title of Signatory: _________________________________________________________________

Legal Name of Company (as registered with the IRS): ___________________________________

Company Alias/DBA: ______________________________________________________________

Address (Street/City/State/Zip – No PO Boxes): ________________________________________

Phone: __________________________________________________________________________

Email: ___________________________________________________________________________

Web Address: ____________________________________________________________________ https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City